I hereby certify that the following agenda

was posted at least 24 hours prior to the time

of the meeting so noticed below at 24251 Los

Alisos Boulevard, Lake Forest, California.

 

 

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

ROBERT R. HILL, Assistant Secretary of the El

Toro Water District and the Board of

Directors thereof

AGENDA

 

EL TORO WATER DISTRICT

 

BOARD OF DIRECTORS

 

SPECIAL BOARD MEETING

 

JANUARY 8, 2013

 

7:30 a.m.

 

CALL MEETING TO ORDER Ė President Martin

 

PLEDGE OF ALLEGIANCE Ė Director Vergara

 

ORAL COMMUNICATIONS Ė PUBLIC COMMENT

 

Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board later in todayís meeting.

 

1.            Recycled Water Expansion Project West Side Distribution System (Reference Material Included)

 

Staff will review and comment on the construction contract for the West Side Distribution System component of the Recycled Water Expansion Project.

 

Recommended Action: Subject to receipt of a Preliminary Funding Commitment from the State Water Resources Control Board Division of Financial Assistance, staff recommends that the Board of Directors authorize the Districtís General Manager to enter into a construction contract with Trautwein Construction, Inc. in the amount of $10,239,072 for the construction of the Recycled Water Expansion Project West Side Distribution System.Staff also recommends that the Board authorize the General Manager to fund the project costs from the Districtís Capital Reserves in accordance with the Districtís adopted Capital Reserve Policy.

2.            Resolution No. 13-1-1 Appointment of the Districtís Secretary and Assistant Secretary (Reference Material Included)

 

The Board will consider adopting Resolution No. 13-1-1 which resolution appoints Robert R. Hill, General Manager, as the Districtís Secretary and Michael P. Grandy, Assistant General Manager/CFO, as the Districtís Assistant Secretary.

 

Recommended Action: The Board will consider adopting Resolution No. 13-1-1 which resolution appoints the General Manager, as the Districtís Secretary and the Assistant General Manager/CFO, as the Districtís Assistant Secretary.

 

RESOLUTION NO. 13-1-1

RESOLUTION OF THE BOARD OF DIRECTORS

OF THE EL TORO WATER DISTRICT

APPOINTING ROBERT R. HILL, GENERAL MANAGER

AS THE DISTRICTíS SECRETARY AND

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† MICHAEL P. GRANDY, ASSISTANT GENERAL MANAGER/CFO,

AS THE DISTRICTíS ASSISTANT SECRETARY

 

3.            Action:At this time the President or Vice President will administer the Oath of Office to the Secretary and Assistant Secretary to the El Toro Water District and the Board of Directors thereof.

 

ATTORNEYS REPORT

 

CLOSED SESSION

 

††††††††††† At this time the Board will go into Closed Session:

 

1.    Pursuant to Government Code Section 54956.8 to consult with and instruct the District's General Manager and/or his Designee, the Districtís Director of Operations and Engineering, who are acting as the District's designated Negotiators and are charged with negotiating the price and terms concerning the acquisition of easements which are required for the installation of recycled water lines and facilities in conjunction with the District's Recycled Water Expansion Project.  Easement acquisition is required from:

 

Grantor     

APN

 

The Golden Rain Foundation of Laguna Hills

616-361-21, 616-012-15, 616-012-17, 616-012-22

 

 

 

The Willows Foundation

616-311-01

Laguna Village Owners Association

588-041-06, 588-042-13, 588-101-74, 588-121-01, 588-131-01

 

Casa de Laguna Association

588-071-01

Ayres Hotel

616-012-223

 

 

 

REGULAR SESSION

 

REPORT ON CLOSED SESSION (Legal Counsel)

 

††††††††††† Mr. Granito will provide an oral report on the Closed Session.

 

ADJOURNMENT

 

The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.

 

Request for Disability-Related Modifications or Accommodations

 

If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting.If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.