I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
DENNIS P. CAFFERTY, Dir Oper/Eng of the
El Toro Water District and the Board of
Directors thereof
AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS
PLAN ADMINISTRATOR MEETING
AND
7:30 a.m.
CALL TO ORDER –Chairman Goldman
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE
AGENDIZED
Determine need and take action to agendize items(s) which
arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of
this recommendation requires a two-thirds vote of the Board members present,
or, if less than two-thirds of the Board members are present, a unanimous vote
of those members present.)
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the October 21, 2014 Engineering and Finance/Insurance Committee.
Recommended Action at the November 25, 2014 Board Meeting:
Approve minutes for the October 21, 2014 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the November 25, 2014 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
PLAN ADMINISTRATOR MEETING
At this time Vice President Goldman will call the
meeting of the Plan Administrator of the El Toro Water District’s 401(k)
Retirement Savings Plan and Trust Agreement to order.
2. Quarterly Review of Pension Plan
Performance (Reference Material Included)
A representative from HighMark will review and
comment on the investment performance of the District’s 401(k) Retirement Plan.
3. Replacement of ERISA Attorney (Oral
Report)
Staff will review and comment on the recent
engagement of Drinker, Biddle & Reath, LLP to provide Employee Retirement
Income Security Act (ERISA) legal services associated with administration of
the District's 401(k) Retirement Savings Plan and 457 Deferred Compensation
Plan.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER –Chairman Werner
TREASURER ACTION ITEMS
4. Annual Audit (Reference Material Included)
Staff will review and
comment on the annual audit of the District’s financials as
presented by Charles Z. Fedak and Company.
Recommended Action
at the November 25, 2014 Board Meeting:
Staff
recommends that the
Board accept and file the annual audit report presented
by Charles Z. Fedak and Company.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
5. Financial Package -
Authorization to Approve Bills for Consideration Dated November 24, 2014 and
Receive and File Financial Statements as of October 31, 2014 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated November 24, 2014 and Financial Statements as of October 31, 2014.
Recommended Action at the November 25, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated November 24, 2014, and 2) receive and file the Financial Statements for the period ending October 31, 2014 and place on the Engineering and Finance/Insurance Committees approval list for the November 25, 2014 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
TREASURER INFORMATION ITEMS
6. Water
Budget Based Tiered Conservation Rate Structure/Usage Activity and Mandatory
Cutback Preparation (Reference Material Included)
a) Water Budget Based
Tiered Conservation Rate Structure & Usage Activity
Report
b) Staff will provide a
status report on the potential for mandatory cutbacks from MWDOC and Staff's
preparation activities for same.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
ENGINEERING COMMITTEE
ENGINEERING ACTION ITEMS
7. RW On-Site Conversions (Reference Material Included)
Staff will review and comment on the construction proposal submitted by
Trautwein Construction to construct on-site recycled water retrofits at four
recycled water use sites as well as the material acquisitions necessary to
support the project. The on-site retrofits are included in the overall
Recycled Water Expansion Project budget.
Recommended Action at the November 25, 2014
Board Meeting:
Staff recommends that the
Board of Directors authorize the District’s General Manager to 1) enter into a
construction contract with Trautwein Construction in the amount of $175,000 for
construction of recycled water retrofits at identified recycled water use
sites; 2) issue a purchase order contract to Ewing Irrigation Products in the
amount of $15,000 for the purchase of retrofit material; and 3) issue a
purchase order contract to American Backflow in the amount of $7,500 for retrofit
material. Staff also recommends that the Board authorize the General
Manager to fund the project costs from the District’s Capital Reserves in
accordance with the District’s adopted Capital Reserve Policy.
Committee
Recommendation: The Committee will consider
placing this
matter
on the Engineering and Finance/Insurance Committee's recommended
approval
list for the regular meeting of the Board of Directors.
ENGINEERING
GENERAL INFORMATION ITEMS
8. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
9. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS
REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
At
this time the Board will go into Closed Session as follows:
1.
In accordance with
Government Code Section 54956.9 (d) (2) to consult
with
legal counsel on two matters of potential litigation - two matters.
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,