I hereby certify that the following agenda

was posted at least 72 hours prior to the time

of the meeting so noticed below at 24251 Los                                                                          

Alisos Boulevard, Lake Forest, California.

 

                                                                                                                                                               

DENNIS P. CAFFERTY, Dir Oper/Eng of the

El Toro Water District and the Board of

Directors thereof

 

AGENDA

 

EL TORO WATER DISTRICT

 

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

PLAN ADMINISTRATOR MEETING

AND

FINANCE/INSURANCE COMMITTEE MEETING

AND
ENGINEERING COMMITTEE MEETING
 
November 24, 2014

7:30 a.m.

 

CALL TO ORDER –Chairman Goldman

 

PLEDGE OF ALLEGIANCE – Chairman Goldman

 

ORAL COMMUNICATION – PUBLIC COMMENT

Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee.  Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.”  The public will identify themselves when called on and limit their comments to three minutes.

 

ITEMS RECEIVED TOO LATE TO BE AGENDIZED

 

Determine need and take action to agendize items(s) which arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this recommendation requires a two-thirds vote of the Board members present, or, if less than two-thirds of the Board members are present, a unanimous vote of those members present.)

 

1.         Approval of Minutes

 

The Engineering and FIC Committee will consider approving minutes for the October 21, 2014 Engineering and Finance/Insurance Committee.

 

Recommended Action at the November 25, 2014 Board Meeting:

Approve minutes for the October 21, 2014 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the November 25, 2014 meeting of the Board of Directors.

 

Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

PLAN ADMINISTRATOR MEETING

 

At this time Vice President Goldman will call the meeting of the Plan Administrator of the El Toro Water District’s 401(k) Retirement Savings Plan and Trust Agreement to order.

 

2.       Quarterly Review of Pension Plan Performance  (Reference Material Included)

 

A representative from HighMark will review and comment on the investment performance of the District’s 401(k) Retirement Plan.

 

3.         Replacement of ERISA Attorney (Oral Report)

 

Staff will review and comment on the recent engagement of Drinker, Biddle & Reath, LLP to provide Employee Retirement Income Security Act (ERISA) legal services associated with administration of the District's 401(k) Retirement Savings Plan and 457 Deferred Compensation Plan.

 

CLOSE PLAN ADMINISTRATOR MEETING

 

REGULAR SESSION

 

FINANCE/INSURANCE COMMITTEE MEETING

 

CALL MEETING TO ORDER –Chairman Werner

 

TREASURER ACTION ITEMS

 

4.         Annual Audit (Reference Material Included)

 

            Staff will review and comment on the annual audit of the District’s financials as

presented by Charles Z. Fedak and Company.

 

            Recommended Action at the November 25, 2014 Board Meeting:  Staff

            recommends that the Board accept and file the annual audit report presented

by Charles Z. Fedak and Company.

 

Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

5.         Financial Package - Authorization to Approve Bills for Consideration Dated November 24, 2014 and Receive and File Financial Statements as of October 31, 2014 (Reference Material Included)

 

Staff will review and comment on the Bills for Consideration dated November 24, 2014 and Financial Statements as of October 31, 2014.

 

Recommended Action at the November 25, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated November 24, 2014, and 2) receive and file the Financial Statements for the period ending October 31, 2014 and place on the Engineering and Finance/Insurance Committees approval list for the November 25, 2014 meeting of the Board of Directors.

 

Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

TREASURER INFORMATION ITEMS

 

6.         Water Budget Based Tiered Conservation Rate Structure/Usage Activity and Mandatory Cutback Preparation (Reference Material Included)

 

a)    Water Budget Based Tiered Conservation Rate Structure & Usage Activity

Report

 

b)    Staff will provide a status report on the potential for mandatory cutbacks from MWDOC and Staff's preparation activities for same.

 

Comments Regarding Non-Agenda FIC Items

 

CLOSE FINANCE AND INSURANCE COMMITTEE MEETING

 

ENGINEERING COMMITTEE

 

ENGINEERING ACTION ITEMS

 

7.         RW On-Site Conversions (Reference Material Included)

 

Staff will review and comment on the construction proposal submitted by Trautwein Construction to construct on-site recycled water retrofits at four recycled water use sites as well as the material acquisitions necessary to support the project.  The on-site retrofits are included in the overall Recycled Water Expansion Project budget.

 

Recommended Action at the November 25, 2014 Board Meeting:

 

Staff recommends that the Board of Directors authorize the District’s General Manager to 1) enter into a construction contract with Trautwein Construction in the amount of $175,000 for construction of recycled water retrofits at identified recycled water use sites; 2) issue a purchase order contract to Ewing Irrigation Products in the amount of $15,000 for the purchase of retrofit material; and 3) issue a purchase order contract to American Backflow in the amount of $7,500 for retrofit material.  Staff also recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.

 

            Committee Recommendation: The Committee will consider placing this

            matter on the Engineering and Finance/Insurance Committee's recommended

            approval list for the regular meeting of the Board of Directors.

 

ENGINEERING GENERAL INFORMATION ITEMS

 

8.         El Toro Water District Capital Project Status Report  (Reference Material Included)

 

Mr. Cafferty will review and comment on the El Toro Water District Capital Project Status Report.

 

9.         Engineering Items Discussed at Various Conferences and Meetings (Oral Report)

 

            The Committee will discuss any pertinent Engineering items discussed at Conferences.

 

COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS

 

CLOSE ENGINEERING COMMITTEE MEETING

 

ATTORNEY REPORT

 

CLOSED SESSION

 

At this time the Board will go into Closed Session as follows:

 

1.       In accordance with Government Code Section 54956.9 (d) (2) to consult

with legal counsel on two matters of potential litigation - two matters.

 

REGULAR SESSION

 

REPORT ON CLOSED SESSION (Legal Counsel)

 

            Mr. Granito will provide an oral report on the Closed Session.

 

ADJOURNMENT TO 7:30 a.m., Tuesday, December 16, 2014.

 

The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.

 

Request for Disability-Related Modifications or Accommodations

 

If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting.  If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654,  Attention: Polly Welsch.