I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS
7:30 a.m.
CALL TO ORDER – Alternate Chairman Vergara
PLEDGE OF ALLEGIANCE – President Martin
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE
AGENDIZED
Determine need and take action to agendize items(s) which
arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of
this recommendation requires a two-thirds vote of the Board members present,
or, if less than two-thirds of the Board members are present, a unanimous vote
of those members present.)
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the September 23, 2014 Engineering and Finance/Insurance Committee.
Recommended Action at the October 23, 2014 Board Meeting:
Approve minutes for the September 23, 2014 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the October 23, 2014 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Oso Lift Station Improvement Project (Reference Material Included)
Staff will review and comment on
the engineering proposal submitted by Tetra Tech to perform an engineering
evaluation of the existing Oso Lift Station. The proposed project will develop alternatives
and make a recommendation to rehabilitate the aging sewer lift station. The 2014/15 CFRRP budget allocated $700,000
for the evaluation and subsequent engineering design and construction phases of
the project.
Recommended Action at the October
23, 2014 Board Meeting:
Staff recommends that the
Board of Directors authorize the District’s General Manager to enter into a
contract with Tetra Tech in the amount of $44,000.00 for engineering consulting
services for the Oso Lift Station Improvement Project. Staff also recommends that the Board
authorize the General Manager to fund the project costs from the District’s
Capital Reserves in accordance with the District’s adopted Capital Reserve
Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
3. Baker
Pipeline Cathodic Protection Upgrades Project
(Reference Material Included)
Staff will review and comment on the invoice submitted by the Santiago Aqueduct
Commission for the District’s share of costs associated with cathodic upgrades
on the Baker pipeline.
Recommended Action at the October 23, 2014 Board Meeting:
Staff recommends that the
Board of Directors approve payment of the Santiago Aqueduct Commission invoice
for the Baker Pipeline Cathodic Protection Upgrades project in the amount of
$49,072.00.
Committee
Recommendation: The Committee will consider
placing this
matter
on the Engineering and Finance/Insurance Committee's recommended
approval
list for the regular meeting of the Board of Directors.
ENGINEERING
GENERAL INFORMATION ITEMS
4. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS
REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Alternate Chairman Martin
INSURANCE
UPDATE REPORT
6. Quarterly Insurance Update Report (Reference Material Included)
Staff will review and comment on the Quarterly Insurance Report for the period July 1, 2014 through September 30, 2014.
TREASURER ACTION ITEMS
7. Financial Package -
Authorization to Approve Bills for Consideration Dated October 21, 2014 and
Receive and File Financial Statements as of September 30, 2014 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated October 21, 2014 and Financial Statements as of September 30, 2014.
Recommended Action at the October 23, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated October 21, 2014, and 2) receive and file the Financial Statements for the period ending September 30, 2014 and place on the Engineering and Finance/Insurance Committees approval list for the October 23, 2014 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
TREASURER INFORMATION ITEMS
8. MWDOC Tier 2 Refund (Reference Material Included)
Staff will review and comment on a Tier 2 refund to all MWDOC Agencies resulting from the OC-88 metering/billing mistake reconciliation.
9. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the status of the Water Budget Based Tiered Conservation Rate Structure
and Water Usage activity for the 2014/15 fiscal year.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
At
this time the Board will go into Closed Session as follows:
1. In accordance with
Government Code Section 54956.9 (d) ( 2) to consult with legal counsel on a
matter of potential litigation - one matter.
2. In accordance with
Government Code Section 54956.96 (a) and (b)
to receive and discuss confidential information pertaining to a pending
litigation matter of the South Orange County Wastewater Authority (a joint
powers authority of which the District is a member) - South Orange County
Wastewater Authority vs Michael Demaree, Does 1 through 25, related cross
complaint, (Orange County Superior Court).
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
Mr. Granito will provide
an oral report on today's Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,