I hereby certify that the following agenda

was posted at least 72 hours prior to the time

of the meeting so noticed below at 24251 Los                                                                          

Alisos Boulevard, Lake Forest, California.

 

                                                                                                                                                               

Robert R. Hill,  Secretary of the

El Toro Water District and the Board of

Directors thereof

 

 

AGENDA

 

EL TORO WATER DISTRICT

 

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

ENGINEERING COMMITTEE MEETING

AND

FINANCE/INSURANCE COMMITTEE MEETING

 

September 23, 2014

7:30 a.m.

 

CALL TO ORDER – Alternate Chairman Vergara

 

PLEDGE OF ALLEGIANCE – Director Kahn

 

ORAL COMMUNICATION – PUBLIC COMMENT

Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee.  Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.”  The public will identify themselves when called on and limit their comments to three minutes.

 

ITEMS RECEIVED TOO LATE TO BE AGENDIZED

 

Determine need and take action to agendize items(s) which arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this recommendation requires a two-thirds vote of the Board members present, or, if less than two-thirds of the Board members are present, a unanimous vote of those members present.)

 

ENGINEERING COMMITTEE

 

1.         Approval of Minutes

 

The Engineering and FIC Committee will consider approving minutes for the August 26, 2014 Engineering and Finance/Insurance Committee.

 

Recommended Action at the September 25, 2014 Board Meeting:

Approve minutes for the August 26, 2014 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the September 25, 2014 meeting of the Board of Directors.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee's recommended approval list for the regular meeting of the Board of Directors.

 

ENGINEERING ACTION ITEMS

 

            There are no action items.

 

ENGINEERING GENERAL INFORMATION ITEMS

 

2.         El Toro Water District Capital Project Status Report  (Reference Material Included)

 

Mr. Cafferty will review and comment on the El Toro Water District Capital Project Status Report.

 

3.         Engineering Items Discussed at Various Conferences and Meetings (Oral Report)

 

            The Committee will discuss any pertinent Engineering items discussed at Conferences.

 

COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS

 

CLOSE ENGINEERING COMMITTEE MEETING

 

FINANCE/INSURANCE COMMITTEE MEETING

 

CALL MEETING TO ORDER – Chairman Werner

 

FINANCE ACTION ITEMS

 

4.         Financial Package - Authorization to Approve Bills for Consideration Dated September 23, 2014 and Receive and File Financial Statements as of August 31, 2014  (Reference Material Included)

 

Staff will review and comment on the Bills for Consideration dated September 23, 2014 and Financial Statements as of August 31, 2014.

 

Recommended Action at the September 25, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated September 23, 2014, and 2) receive and file the Financial Statements for the period ending August 31, 2014 and place on the Engineering and Finance/Insurance Committees approval list for the September 25, 2014 meeting of the Board of Directors.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee's recommended approval list for the regular meeting of the Board of Directors.

 

5.         Utility Billing Software Systems Upgrade Project (Reference Material Included)

 

Staff will review and comment on the continued evaluation process of upgrading the  District’s existing CUSI Billing System, including enhanced GIS functionality, e-bills, on-line bill pay and customer web access to account information and integration with the District’s QuickBooks Financial Software Systems.

 

Recommended Action at the September 25, 2014 Board Meeting:  Staff and the Computer Committee recommends that the Board authorize the District’s General Manager to enter into a Purchase Order Agreement with CUSI in the amount of $75,000 (Licensing, Initial installation/conversion/startup/training $63,400 and Annual System Maintenance $11,600) to upgrade the District’s existing CUSI Billion Software Systems.  The 2014-15 capital budget provided $75,000 for the upgrade.

 

Committee Recommendation:  The Committee will consider placing this matter on the District’s Engineering and Finance/Insurance Committee recommended approval list for the regular meeting on the Board of Directors.

 

6.         ETWD Investment Policy Statement 1985-3 (IV) (Reference Material Included)

 

Mr. Grandy will review and comment on the District's Investment Policy Statement 1985-3 (IV). 

 

Recommended Action at the September 25, 2014 Board Meeting:  Staff recommends no changes to the El Toro Water District Investment Policy Statement 1985-3 (IV).

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee's recommended approval list for the regular meeting of the Board of Directors.

 

7.         Capital Facility Fee Reserve Reconciliation in Accordance with SB1760 (Government Code Section 66013) (Reference Material Included)

 

Staff will review and comment on the 2013/14 fiscal year reconciliation of the District’s restricted Capital Facility Fee Reserve.  In accordance with SB1760 (Government Code Section 66013), the District is obligated to reconcile financial information regarding the nature, balances, collections, earnings and expenditures of funds in the Capital Facilities Fee Reserve.  As such, a reconciliation report of the 2013/14 fiscal year has been prepared.

 

Recommended Action at the September 25, 2014 Board Meeting:  Staff recommends that the Board of Directors receive and file the 2013/14 fiscal year Capital Facility Fee Reserve reconciliation report.

 

Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

8.         Resolution No. 14-9-1 – Adoption of the El Toro Water District’s (ETWD) Appropriations Limit for Fiscal Year 2014/15 (Reference Material Included)

 

Staff will review and comment on the District’s Appropriations Limit for the 2014/15 fiscal year, which are set forth in Resolution No. 14-9-1.

 

Recommended Action at the September 25, 2014 Board Meeting:  Staff recommends adoption of Resolution No. 14-9-1.  Said Resolution adopts the District’s Appropriations Limits for the 2014/15 fiscal year.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

RESOLUTION NO. 14-9-1

 

RESOLUTION OF THE BOARD OF DIRECTORS

OF THE EL TORO WATER DISTRICT

DECLARING ITS 2014/15 APPROPRIATIONS

LIMIT PURSUANT TO ARTICLE XIII B OF THE

CONSTITUTION OF THE STATE OF CALIFORNIA

 

TREASURER INFORMATION ITEMS

 

9.         GASB 45 Report (Reference Material Included)

 

Staff will comment on the District’s pay-as-you-go practice regarding retiree medical insurance benefits, the Actuary’s report on the District’s liability associated with the medical insurance benefit and funding opportunities.

 

10.       Water Budget Based Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)

 

Staff will review and comment on the Water Budget Based Tiered Conservation Rate Structure and Water Usage activity for the 2014/15 fiscal year. 

 

Comments Regarding Non-Agenda FIC Items

 

CLOSE FINANCE AND INSURANCE COMMITTEE MEETING

 

ATTORNEYS REPORT

 

CLOSED SESSION

 

At this time the Board will go into Closed Session as follows:

 

1.    In accordance with Government Code Section 54956.9 (d) ( 2) to consult with legal counsel on a matter of potential litigation - one matter.

 

2.    In accordance with Government Code Section 54956.96 (a) and (b)  to receive and discuss confidential information pertaining to a pending litigation matter of the South Orange County Wastewater Authority (a joint powers authority of which the District is a member) - South Orange County Wastewater Authority vs Michael Demaree, Does 1 through 25, related cross complaint, (Orange County Superior Court).

 

OPEN/REGULAR SESSION

 

REPORT ON CLOSED SESSION (General Counsel)

 

Mr. Granito will provide an oral report on today's Closed Session.

  

ADJOURNMENT TO 7:30 a.m., Tuesday, October 21, 2014.

 

The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.

 

Request for Disability-Related Modifications or Accommodations

 

If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting.  If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.