I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS
AND
7:30 a.m.
CALL TO ORDER – Alternate Chairman Vergara
PLEDGE OF ALLEGIANCE – Director Kahn
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE
AGENDIZED
Determine need and take action to agendize items(s) which
arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of
this recommendation requires a two-thirds vote of the Board members present,
or, if less than two-thirds of the Board members are present, a unanimous vote
of those members present.)
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the August 26, 2014 Engineering and Finance/Insurance Committee.
Recommended Action at the September 25, 2014 Board Meeting:
Approve minutes for the August 26, 2014 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the September 25, 2014 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering
and Finance/Insurance Committee's recommended approval list for the regular
meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
There are no action items.
2. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
3. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL
MEETING TO ORDER –
Chairman Werner
FINANCE ACTION ITEMS
4. Financial Package -
Authorization to Approve Bills for Consideration Dated September 23, 2014 and
Receive and File Financial Statements as of August 31, 2014 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated September 23, 2014 and Financial Statements as of August 31, 2014.
Recommended Action at the September 25, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated September 23, 2014, and 2) receive and file the Financial Statements for the period ending August 31, 2014 and place on the Engineering and Finance/Insurance Committees approval list for the September 25, 2014 meeting of the Board of Directors.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
5. Utility Billing Software Systems Upgrade Project (Reference Material Included)
Staff will review and comment on the continued evaluation process of upgrading the District’s existing CUSI Billing System, including enhanced GIS functionality, e-bills, on-line bill pay and customer web access to account information and integration with the District’s QuickBooks Financial Software Systems.
Recommended Action at the September 25, 2014 Board Meeting: Staff and the Computer Committee recommends that the Board authorize the District’s General Manager to enter into a Purchase Order Agreement with CUSI in the amount of $75,000 (Licensing, Initial installation/conversion/startup/training $63,400 and Annual System Maintenance $11,600) to upgrade the District’s existing CUSI Billion Software Systems. The 2014-15 capital budget provided $75,000 for the upgrade.
Committee Recommendation: The Committee will consider placing this matter on the District’s Engineering and Finance/Insurance Committee recommended approval list for the regular meeting on the Board of Directors.
6. ETWD Investment Policy Statement
1985-3 (IV) (Reference Material
Included)
Mr. Grandy
will review and comment on the District's Investment Policy Statement 1985-3
(IV).
Recommended
Action at the September 25, 2014 Board Meeting: Staff recommends no changes to the
El Toro Water District Investment Policy Statement 1985-3 (IV).
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
7. Capital Facility Fee Reserve
Reconciliation in Accordance with SB1760 (Government Code Section 66013) (Reference Material Included)
Staff will review and
comment on the 2013/14 fiscal year reconciliation of the District’s restricted
Capital Facility Fee Reserve. In
accordance with SB1760 (Government Code Section 66013), the District is
obligated to reconcile financial information regarding the nature, balances,
collections, earnings and expenditures of funds in the Capital Facilities Fee
Reserve. As such, a reconciliation
report of the 2013/14 fiscal year has been prepared.
Recommended Action at the September 25, 2014 Board Meeting: Staff recommends that
the Board of Directors receive and file the 2013/14 fiscal year Capital
Facility Fee Reserve reconciliation report.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and
Finance/Insurance Committee approval
list for the regular meeting of the Board of Directors.
8. Resolution No. 14-9-1 – Adoption of
the El Toro Water District’s (ETWD) Appropriations Limit for Fiscal Year 2014/15 (Reference Material Included)
Staff will
review and comment on the District’s Appropriations Limit for the 2014/15
fiscal year, which are set forth in Resolution No. 14-9-1.
Recommended Action at the September 25, 2014
Board Meeting: Staff recommends adoption of Resolution No. 14-9-1. Said Resolution adopts the District’s
Appropriations Limits for the 2014/15 fiscal year.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee approval
list for the regular meeting of the Board of Directors.
RESOLUTION NO. 14-9-1
RESOLUTION OF THE BOARD OF
DIRECTORS
OF THE EL TORO WATER DISTRICT
DECLARING ITS 2014/15
APPROPRIATIONS
LIMIT PURSUANT TO ARTICLE XIII
B OF THE
CONSTITUTION OF THE STATE OF
TREASURER INFORMATION ITEMS
9. GASB 45 Report (Reference Material Included)
Staff will comment on the District’s pay-as-you-go practice regarding retiree medical insurance benefits, the Actuary’s report on the District’s liability associated with the medical insurance benefit and funding opportunities.
10. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the Water Budget Based Tiered Conservation Rate Structure and Water
Usage activity for the 2014/15 fiscal year.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
ATTORNEYS REPORT
At
this time the Board will go into Closed Session as follows:
1. In accordance with
Government Code Section 54956.9 (d) ( 2) to consult with legal counsel on a
matter of potential litigation - one matter.
2. In accordance with
Government Code Section 54956.96 (a) and (b)
to receive and discuss confidential information pertaining to a pending
litigation matter of the South Orange County Wastewater Authority (a joint
powers authority of which the District is a member) - South Orange County
Wastewater Authority vs Michael Demaree, Does 1 through 25, related cross
complaint, (Orange County Superior Court).
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
The agenda
material for this meeting is available to the public at the District's
Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,