I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS
PLAN ADMINISTRATOR MEETING
AND
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Vergara
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE
AGENDIZED
Determine need and take action to agendize items(s) which
arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of
this recommendation requires a two-thirds vote of the Board members present,
or, if less than two-thirds of the Board members are present, a unanimous vote
of those members present.)
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the July 22, 2014 Engineering and Finance/Insurance Committee meeting.
Recommended Action at the August 28, 2014 Board Meeting: Approve minutes for the July 22, 2014 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the August 28, 2014 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
PLAN ADMINISTRATOR MEETING
At this time President Martin will call the meeting
of the Plan Administrator of the El Toro Water District’s 401(k) Retirement
Savings Plan and Trust Agreement to order.
2. Quarterly Review of Pension Plan
Performance (Reference Material Included)
A representative from HighMark will review and
comment on the investment performance of the District’s 401(k) Retirement Plan.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
ENGINEERING COMMITTEE
CALL MEETING TO ORDER – Chairman Goldman
ENGINEERING ACTION ITEMS
3. Recycled Water Distribution System Expansion Project – Phase II (Reference Material Included)
Staff will review and comment on 1)
the engineering design proposal submitted by Tetra Tech to design the Phase II
expansion of the Recycled Water distribution system and 2) the environmental
services proposal submitted by Dudek to prepare appropriate CEQA documentation
for the Project. The proposed project
will provide design and CEQA documents for the Phase II expansion of the
Recycled Water distribution system that would add nearly 19,000 feet of 4” and
6” pipelines to the recently constructed Recycled Water Expansion Project and
convert an additional 45 dedicated landscape irrigation meters to recycled
water. The 2014/15 CFRRP budget
allocated $300,000 for the design and environmental services portion of the
project.
Recommended Action at the August
28, 2014 Board Meeting:
Staff recommends that the
Board of Directors authorize the District’s General Manager to 1) enter into a
contract with Tetra Tech in the amount of $223,800 for engineering design
services for the Phase II expansion of the Recycled Water Distribution System
and 2) enter into a contract with Dudek in the amount of $49,775 for environmental
services for the preparation of the necessary CEQA documents associated with
the project. Staff also recommends that
the Board authorize the General Manager to fund the project costs from the
District’s Capital Reserves in accordance with the District’s adopted Capital
Reserve Policy.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee recommended approval list for the regular meeting of the Board of
Directors.
4. Recycled Water Expansion Project – CEQA
Addendum (Reference Material Included)
Staff will review and comment on the Addendum to the Recycled Water Distribution
System Expansion Mitigated Negative Declaration to address the On-Site Retrofit
phase of the project.
Recommended Action at the August 28, 2014 Board Meeting:
Staff recommends that the
Board of Directors approve the Addendum to the Recycled Water
Distribution System Expansion Mitigated Negative Declaration to address the
On-Site Retrofit phase of the project.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee recommended approval list for the regular meeting of the Board of
Directors.
5. Demolition of WRP Clarifier No. 2 (Reference Material Included)
Staff will review and comment on
the proposal to demolish the existing abandoned Clarifier No. 2 at the Water
Recycling Plant.
Recommended Action at the August
28, 2014 Board Meeting:
Staff recommends that the
Board of Directors authorize the District’s General Manager to enter into a change
order in the existing contract with Pacific Hydrotech in the amount of $99,745.07
for the demolition, backfill and paving of the existing abandoned Clarifier No.
2 structure at the Water Recycling Plant.
Staff also recommends that the Board authorize the General Manager to
fund the project costs from the District’s 2014-15 Expense budget.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee recommended approval list for the regular meeting of the Board of
Directors.
6. Sludge Tanker Truck Tractor Emissions Control System (Reference Material Included)
Staff will review and comment on
the proposal to install a new HUSS diesel particulate filter system on the
existing 2005 Kenworth truck tractor.
Recommended Action at the August
28, 2014 Board Meeting:
Staff recommends that the
Board of Directors authorize the District’s General Manager to enter into a purchase
order contract with Rincon Truck Center, Inc. in the amount of $43,905.97 for the
installation of a new diesel particulate filter system on the District’s
existing tanker truck tractor. Staff
also recommends that the Board authorize the General Manager to fund the
project costs from the District’s 2014-15 Expense budget.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee recommended approval list for the regular meeting of the Board of
Directors.
7. El Toro Water District Capital Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
8. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Director Werner
TREASURER ACTION ITEMS
9. Financial Package -
Authorization to Approve Bills for Consideration dated August 26, 2014 and
Receive and File Financial Statements as of July 31, 2014 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated August 26, 2014 and Receive and File Financial Statements as of July 31, 2014.
Recommended Action at the August 28, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated August 26, 2014, and 2) receive and file the Financial Statements for the period ending July 31, 2014 and place on the Engineering and Finance/Insurance Committees approval list for the August 28, 2014 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee recommended approval list for the regular meeting of the Board of
Directors.
TREASURER INFORMATION ITEMS
10. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the Water Budget Based Tiered Conservation Rate Structure and Water
Usage activity for the 2014/15 fiscal year.
ATTORNEY REPORT
CLOSED SESSION
At
this time the Board will go into Closed Session as follows:
1. In accordance with
Government Code Section 54956.9 (d) ( 2) to consult with legal counsel on a
matter of potential litigation - one matter.
2. In accordance with
Government Code Section 54956.96 (a) and (b)
to receive and discuss confidential information pertaining to a pending
litigation matter of the South Orange County Wastewater Authority (a joint
powers authority of which the District is a member) - South Orange County
Wastewater Authority vs Michael Demaree, Does 1 through 25, related cross
complaint, (Orange County Superior Court).
3. In accordance with
Government Code Section 54956.9 (d) ( 2) to consult with legal counsel on a
matter of potential litigation – claim filed by Jonathan Allen Hughes dated August
10, 2014.
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
ACTION ITEM
Claim for Consideration -
At this time the Board
will consider taking action on the claim filed by Jonathan Allen Hughes, dated August
10, 2014.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,