jI
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Kahn
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committees. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE
AGENDIZED
Determine need and take action to agendize items(s) which
arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of
this recommendation requires a two-thirds vote of the Board members present,
or, if less than two-thirds of the Board members are present, a unanimous vote
of those members present.)
ENGINEERING COMMITTEE
1. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the May 20, 2014 Engineering and Finance/Insurance Committee Meeting.
Recommended Action at the June 26, 2014 Board Meeting: Approve minutes for the May 20, 2014 Engineering and Finance and Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the June 26, 2014 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Recycled Water On-Site Conversion
Entry License Agreement
(Reference Material Included)
Staff will review and comment on the Recycled
Water On-Site Conversion Entry License Agreement that will be entered into
between ETWD and Recycled Water Customers to facilitate conversion of existing
potable irrigation use sites to recycled water in accordance with the
District’s Recycled Water Rules and Regulations – Schedule No. 3-S.
Recommended Action at the June 26, 2014
Board Meeting:
Staff
recommends that the Board of Directors approve the Recycled Water On-Site
Conversion Entry License Agreement. Staff further recommends that the Board
authorize the General Manager to pursue execution of same with all recycled
water conversion customers.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
ENGINEERING GENERAL INFORMATION ITEMS
3. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
4. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE
MEETING
CALL MEETING TO ORDER –Chairman Werner
TREASURER ACTION ITEMS
5. Financial Package -
Authorization to Approve Bills for Consideration Dated June 24, 2014 and
Receive and File Financial Statements as of May 31, 2014 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated June 24, 2014 and Receive and File Financial Statements as of May 31, 2014.
Recommended Action at the June 26, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated June 24, 2014, and
2) Receive and file the Financial Statements as of May 31, 2014.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
6.
Budget for Fiscal Year 2014/15
– Resolution No. 14-6-1 (Reference Material Included)
Mr. Grandy will review and comment on ETWD's proposed budget for fiscal year 2014/15.
RESOLUTION NO. 14-6-1
RESOLUTION OF THE
BOARD OF DIRECTORS OF THE
EL TORO WATER
DISTRICT ADOPTING ITS BUDGET
FOR THE FISCAL YEAR
2014/15 AND FINDING THE BUDGET
IN COMPLIANCE WITH
ARTICLE XIII B OF
THE CONSTITUTION OF
THE STATE OF
AND THAT THE
PROPOSED AD VALOREM
ASSESSMENTS OF THE
DISTRICT ARE NOT
IN VIOLATION OF
SECTIONS 93(a) AND
96.31 OF THE REVENUE AND TAXATION CODE
Recommended Action at
the June 26, 2014 Board Meeting: The Board will consider adoption of
Resolution No. 14-6-1, which adopts the District's budget for the 2014/15
fiscal year.
Committee
Recommendation: The Committee will consider placing this matter on the
Engineering and Finance/Insurance Committee recommended approval list for the
regular meeting of the Board of Directors.
7. South
Orange County Wastewater Authority (SOCWA) 2014/15 Budget Approval (Reference Material Included)
Staff will review and comment on the proposed South Orange County Wastewater Authority (SOCWA) Fiscal Year 2014/15 Budget. The SOCWA is a Joint Powers Authority (JPA) created for the purpose of providing wastewater treatment, disposal and water reclamation services to its Member Agencies through various General and Project Committees.
ETWD,
as a member agency and capacity owner in SOCWA, is obligated to pay its
proportionate share of Capital and O&M costs as delineated in the proposed
SOCWA 2014/15 Budget. Staff has reviewed
and incorporated the elements of the SOCWA Budget, which directly impact ETWD
into the ETWD's proposed 2014/15 budget.
Recommended Action at June 26, 2014 Board Meeting: Staff recommends approval of the proposed 2014/15
SOCWA Budget as submitted and incorporated into the ETWD 2014/15 Budget. Staff further recommends that upon such
approval, written notification of such action be prepared and submitted to
SOCWA.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee recommended approval list for the regular meeting of the Board of Directors.
8. South Coast Water District Joint Regional Water Supply System (JRWSS)
Fiscal Year Budget 2014/15 (Reference Material Included)
Staff
will review and comment on the proposed Joint Regional Water Supply System
(JRWSS) fiscal year 2014/15 budget. The
JRWSS delivers water from the MWD system to numerous South County
Agencies. Capacity Ownership and the
Operation and Maintenance
(O&M)
of the JRWSS is administered in accordance with the terms and conditions of a
Joint Powers Agreement (JPA).
ETWD,
as a member agency and capacity owner in the JRWSS, is obligated to pay its
proportionate share of Capital and O&M costs as delineated in the proposed
JRWSS 2014/15 Budget. Staff has reviewed
and incorporated the elements of the JRWSS budget, which directly impact ETWD
into ETWD’s 2014/15 Budget.
Recommended Action at the June 26, 2014 Board Meeting: Staff is recommending approval of the proposed 2014/15
JRWSS budget as submitted and incorporated into the ETWD 2014/15 Budget. Staff further recommends that upon such
approval, written notification of such action be prepared and submitted to the
JRWSS.
Committee Recommendation: The Committee will consider placing this matter on the District’s Engineering and Finance/Insurance Committee recommended approval list for the regular meeting of the Board of Directors.
9. Annual
Agreements Exceeding $20,000 - for
Fiscal Year 2014/15 (Oral
Report)
Mr. Grandy will discuss issuing Purchase Orders for goods and services that exceed $20,000. The purpose for entering into annual agreements with these vendors is to achieve the best prices for the goods and services. While the cost of individual goods or services may be modest, the cumulative effect of an annual Purchase Order exceeds the authority of staff to enter into same.
Recommended Action at the June 26, 2014 Board Meeting: Staff recommends that the Board authorize the District's General Manager to execute Purchase Orders with the following vendors: (1) ADT not to exceed $22,744.60, (2) Spectrum Landscape not to exceed $79,660, (3) Lou Rose Services (janitorial) not to exceed $36,372, (4) County of Orange Waste disposal not to exceed $21,942, and (5) Olin Chlor (chemicals) not to exceed $40,000.
Committee Recommendation: The Committee will consider placing this matter on the District’s Engineering and Finance/Insurance Committee recommended approval list for the regular meeting of the Board of Directors.
10. Work Order Scanning Project (Reference Material Included)
Staff will review and comment on the scope and cost associated with proposed Administration and GIS related Work Order Scanning of documents with full Optical Character Recognition and searching capability indexed to key fields.
Recommended Action at the June 26, 2014 Board Meeting: Staff recommends that the Board authorize the District’s General Manager to enter into a Purchase Order Agreement with Maris Imaging Solutions in the amount of $28,081.15 to provide Administrative and GIS related Work Order Scanning.
Committee Recommendation: The Committee will consider placing this matter on the District’s Engineering and Finance/Insurance Committee recommended approval list for the regular meeting on the Board of Directors.
TREASURER INFORMATION ITEMS
11. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the Water Budget Based Tiered Conservation Rate Structure and Water
Usage activity for the 2013/14 fiscal year.
12. 2014/15 Proposition 218 Process (Oral Report)
Staff will provide the Committee with a status report on the 2014/15
Proposition 218 process and customer communications regarding the District's
proposed rate increases, effective July 1, 2014.
CLOSED SESSION
At
this time the Board will go into Closed Session as follows:
1. In accordance with
Government Code Section 54956.9 (d) ( 2) to consult with
legal counsel on a matter of potential
litigation - one matter.
2.
In accordance with Government Code Section
54956.96 (a) and (b) to receive and
discuss confidential information pertaining to a pending litigation matter of
the South Orange County Wastewater Authority (a joint powers authority of which
the District is a member) - South Orange County Wastewater Authority vs Michael
Demaree, Does 1 through 25, related cross complaint, (Orange County Superior
Court).
OPEN SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,