I hereby certify that the following agenda

was posted at least 72 hours prior to the time

of the meeting so noticed below at 24251 Los                                                                          

Alisos Boulevard, Lake Forest, California.

 

                                                                                                                                                               

                                                                                                                                                                               

Robert R. Hill,  Secretary of the

El Toro Water District and the Board of

Directors thereof

 

AGENDA

 

EL TORO WATER DISTRICT

 

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

PLAN ADMINISTRATOR MEETING

 

ENGINEERING COMMITTEE MEETING

 

FINANCE/INSURANCE COMMITTEE MEETING

 

MAY 20, 2014

7:30 a.m.

 

 

CALL TO ORDER – Chairman Goldman

 

PLEDGE OF ALLEGIANCE – Chairman Goldman

 

ORAL COMMUNICATION/PUBLIC COMMENT

Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee.  Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.”  The public will identify themselves when called on and limit their comments to three minutes.

 

ITEMS RECEIVED TOO LATE TO BE AGENDIZED

 

Determine need and take action to agendize items(s) which arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this recommendation requires a two-thirds vote of the Board members present, or, if less than two-thirds of the Board members are present, a unanimous vote of those members present.)

 

ENGINEERING COMMITTEE

 

1.         Approval Of Minutes

 

The Engineering and FIC Committee will consider approving minutes for the April 22, 2014 meeting.

 

Recommended Action at the May 22 ,2014  Board Meeting: Approve minutes for the April 22, 2014 Engineering/Finance and Insurance meeting and place on the Engineering and Finance/Insurance approval list for the May 22, 2014 meeting of the Board of Directors.

 

Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

PLAN ADMINISTRATOR MEETING

 

At this time President Martin will call the meeting of the Plan Administrator of the El Toro Water District’s 401(k) Retirement Savings Plan and Trust Agreement to order.

 

2.       Quarterly Review of Pension Plan Performance  (Reference Material Included)

 

A representative from HighMark will review and comment on the investment performance of the District’s 401(k) Retirement Plan as of March 31, 2014.

 

CLOSE PLAN ADMINISTRATOR MEETING

 

REGULAR SESSION

 

ENGINEERING ACTION ITEMS

 

3.         Replace Aliso Creek L.S. VFD’s

(Reference Material Included)

 

Staff will review and comment on the purchase and installation of a new Motor Control Center (MCC) inclusive of new Variable Frequency Drives (VFDs) at the Aliso Creek Lift Station.  The 2013/14 adopted budget for the Replacement of the Aliso Creek Lift Station VFDs is $80,000.

 

Recommended Action at the May 22, 2014 Board Meeting: 

Staff recommends that the Board of Directors authorize the General Manager to 1) enter into a Purchase Order Contract with One Source Distributors in the amount of $93,960.00 for the purchase of the MCC equipment; 2) enter into a Construction Contract with Gilbert & Stearns, Inc. in the amount of $21,750.00 for the installation of the new MCC.  Staff further recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.

 

Staff also recommends that the Board of Directors make a finding that the project is exempt from California Environmental Quality Act requirements based on the Class 1 Categorical Exemption defined in the State Guidelines.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

4.         Vehicle Replacement (Reference Material Included)

 

Staff will review and comment on the purchase of two Ford F-150 pickup trucks and one Ford F-350 pickup truck with a service body to replace existing fleet vehicles.  The 2013/14 CFRRP budget allocated $100,000 for the replacement of the subject vehicles.

 

Recommended Action at the May 22, 2014 Board Meeting: 

 

Staff recommends that the Board of Directors authorize the President and General Manager to enter into a Purchase Order Agreement with Tuttle-Click Ford in the amount of $92,556.04 for the purchase of two Ford F-150 pickup trucks and one Ford F-350 pickup truck with a service body.  Staff further recommends that the Board authorize the General Manager to fund the costs from the designated Capital Reserve in accordance with the District’s adopted Capital Reserve Policy.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

5.         Dump Truck Replacement (Reference Material Included)

 

Staff will review and comment on the proposed replacement of an existing Dump Truck.  The 2013/14 CFRRP budget allocated $150,000 for the replacement of the subject vehicles.

 

Recommended Action at the May 22, 2014 Board Meeting: 

 

Staff recommends that the board of Directors authorize the President and General Manager to 1) enter into a Purchase Agreement with Rush Truck Center in the amount of $113,914.00 for the purchase of a Peterbilt truck Chassis, 2) enter into a Purchase Order Agreement in the amount of $45,953.40 with Scelzi Equipment, Inc. for the construction and installation of the dump truck bed, and 3) enter into a Purchase Order Agreement in the amount of $2,997.00 with Spartan Truck Company for the purchase and installation of an air weigh scale.  Staff further recommends that the Board authorize the General Manager to fund the costs from the designated Capital Reserve in accordance with the District’s adopted Capital Reserve Policy.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

6.            IT Storage Area Network (SAN) Appliance Purchase (Reference Material Included)

 

Staff will review and comment on the acquisition of an additional SAN Appliance to accommodate the District’s overall network storage capacity requirements and the on-going implementation of the Geographical Information System.  The IT/GIS 2013/14 budget amount is $150,000.

 

Recommended Action at the May 22, 2014 Board Meeting:  Staff recommends that the Board of Directors authorize the General Manager to enter into a Purchase Order Agreement with Presidio INX LLC, A Presidio Company in the amount of $52,234.10 to procure and install a 33 TB Nimble CS240 SAN Appliance. Staff further recommends that the Board authorize the General Manager to fund the costs from the designated Capital Reserve in accordance with the District’s adopted Capital Reserve Policy.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

ENGINEERING GENERAL INFORMATION ITEMS

 

7.         El Toro Water District Capital Project Status Report

            (Reference Material Included)

 

Mr. Cafferty will review and comment on the El Toro Water District Capital Project Status Report.

 

8.         Engineering Items Discussed at Various Conferences and Meetings

 

            The Committee will discuss any pertinent Engineering items discussed at Conferences.

 

COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS

 

CLOSE ENGINEERING COMMITTEE MEETING

 

FINANCE/INSURANCE COMMITTEE MEETING

 

CALL MEETING TO ORDER – Chairman Werner

 

TREASURER ACTION ITEMS

 

9.         Financial Package - Authorization to Approve Bills for Consideration Dated May 20, 2014 and Receive and File Financial Statements as of April 30, 2014  (Reference Material Included)

 

Staff will review and comment on the Bills for Consideration dated May 20, 2014 and Receive and File Financial Statements as of April 30, 2014.

 

Recommended Action at the May 22, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated May 20, 2014, and 2) receive and file the Financial Statements as of April 30, 2014 and place on the Engineering, Finance/Insurance approval list for the May 22, 2014 meeting of the Board of Directors.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee recommended approval list for the regular meeting of the Board of Directors.

 

10.       El Toro Water District’s Quarterly Report by the Auditors (Reference Material Included)

 

Staff will review and comment on Charles Z. Fedak & Co.’s Quarterly Report by the Auditors of ETWD’s Financial Statements for the third  quarter of the 2013/14 fiscal year.

 

Recommended Action at the May 22, 2014 Board Meeting:  Staff recommends that the Board consider receiving and filing Charles Z. Fedak & Co.’s Quarterly Report by the Auditors of ETWD’s Financial Statements for the third quarter of the 2013/14 fiscal year.

 

Committee Recommendation:  The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee recommended approval list for the regular meeting of the Board of Directors.

 

11.       Southern California Alliance of Publicly Owned Treatment Works (SCAP)

Membership Renewal (Reference Material Included)

 

Staff will review and comment on renewing the District’s membership in SCAP in the amount of $3,372.00 for the 2014/15 fiscal year.

 

Recommended Action at the May 22, 2014 Board Meeting:  Staff recommends that the Board authorize renewal of the District’s membership in SCAP in the amount of $3,372.00 for the 2014/15 fiscal year.

 

Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

TREASURER INFORMATION ITEMS

 

12.       Water Budget Based Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)  

 

Staff will review and comment on the Water Budget Based Tiered Conservation Rate Structure and Water Usage activity for the 2013/14 fiscal year.

 

Comments Regarding Non-Agenda FIC Items

 

CLOSE FINANCE AND INSURANCE COMMITTEE MEETING

 

ATTORNEY REPORT

 

CLOSED SESSION

 

At this time the Board will go into Closed Session as follows:

 

1.    In accordance with Government Code Section 54956.9 (d) ( 2) to consult with

legal counsel on a matter of potential litigation - one matter.

 

2.    In accordance with Government Code Section 54956.96 (a) and (b)  to receive

and discuss confidential information pertaining to a pending litigation matter of the South Orange County Wastewater Authority (a joint powers authority of which the District is a member) - South Orange County Wastewater Authority vs Michael Demaree, Does 1 through 25, related cross complaint, (Orange County Superior Court).

 

OPEN/REGULAR SESSION

 

REPORT ON CLOSED SESSION (General Counsel)

 

Mr. Granito will provide an oral report on today's Closed Session.

  

ADJOURNMENT TO 7:30 a.m., Tuesday June 24, 2014.

 

The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.

 

Request for Disability-Related Modifications or Accommodations

 

If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting.  If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.