I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS
PLAN ADMINISTRATOR MEETING
ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE
MEETING
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
ENGINEERING COMMITTEE
1. Approval Of Minutes
The Engineering and FIC Committee will consider
approving minutes for the April 22, 2014 meeting.
Recommended Action at the May 22 ,2014 Board Meeting: Approve minutes for the April 22, 2014 Engineering/Finance
and Insurance meeting and place on the Engineering and Finance/Insurance approval
list for the May 22, 2014 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
PLAN ADMINISTRATOR MEETING
At this time President Martin will call the meeting
of the Plan Administrator of the El Toro Water District’s 401(k) Retirement
Savings Plan and Trust Agreement to order.
2. Quarterly Review of Pension Plan
Performance (Reference Material Included)
A representative from HighMark
will review and comment on the investment performance of the District’s 401(k)
Retirement Plan as of March 31, 2014.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
3. Replace Aliso Creek L.S. VFD’s
(Reference Material Included)
Staff will review and comment on the purchase and
installation of a new Motor Control Center (MCC) inclusive of new Variable
Frequency Drives (VFDs) at the Aliso Creek Lift
Station. The 2013/14 adopted budget for the
Replacement of the Aliso Creek Lift Station VFDs is $80,000.
Recommended Action at the May 22, 2014 Board
Meeting:
Staff recommends that the Board of Directors authorize the General Manager to 1) enter into a Purchase Order Contract with One Source Distributors in the amount of $93,960.00 for the purchase of the MCC equipment; 2) enter into a Construction Contract with Gilbert & Stearns, Inc. in the amount of $21,750.00 for the installation of the new MCC. Staff further recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Staff also recommends that the Board of Directors make a finding that the project is exempt from California Environmental Quality Act requirements based on the Class 1 Categorical Exemption defined in the State Guidelines.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
4. Vehicle Replacement (Reference
Material Included)
Staff will review and comment on the purchase of
two Ford F-150 pickup trucks and one Ford F-350 pickup truck with a service
body to replace existing fleet vehicles.
The 2013/14 CFRRP budget allocated $100,000 for the replacement
of the subject vehicles.
Recommended Action at the May 22, 2014
Board Meeting:
Staff recommends that the Board of Directors
authorize the President and General Manager to enter into a Purchase Order Agreement
with Tuttle-Click Ford in the amount of $92,556.04 for the purchase of two Ford F-150 pickup
trucks and one Ford F-350 pickup truck with a service body. Staff further
recommends that the Board authorize the General Manager to fund the costs from
the designated Capital Reserve in accordance with the District’s adopted
Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
5. Dump Truck Replacement (Reference
Material Included)
Staff will review and comment on the proposed
replacement of an existing Dump Truck. The 2013/14 CFRRP
budget allocated $150,000 for the replacement of the subject vehicles.
Recommended Action at the May 22, 2014
Board Meeting:
Staff
recommends that the board of Directors authorize the President and General
Manager to 1) enter into a Purchase Agreement with Rush Truck Center in the amount
of $113,914.00 for the purchase of a Peterbilt truck
Chassis, 2) enter into a Purchase Order Agreement in the amount of $45,953.40
with Scelzi Equipment, Inc. for the construction and
installation of the dump truck bed, and 3) enter into a Purchase Order
Agreement in the amount of $2,997.00 with Spartan Truck Company for the
purchase and installation of an air weigh scale. Staff further recommends that the Board
authorize the General Manager to fund the costs from the designated Capital
Reserve in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
6. IT Storage Area Network (SAN) Appliance Purchase (Reference Material Included)
Staff will review and comment on the acquisition of an additional SAN Appliance to accommodate the District’s overall network storage capacity requirements and the on-going implementation of the Geographical Information System. The IT/GIS 2013/14 budget amount is $150,000.
Recommended
Action at the May 22, 2014 Board Meeting: Staff recommends that
the Board of Directors authorize the General Manager to enter into a Purchase
Order Agreement with Presidio INX LLC, A Presidio Company in the amount of
$52,234.10 to procure and install a 33 TB Nimble CS240 SAN Appliance. Staff further recommends that the Board
authorize the General Manager to fund the costs from the designated Capital
Reserve in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
7. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
8. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Werner
TREASURER ACTION ITEMS
9. Financial Package -
Authorization to Approve Bills for Consideration Dated May 20, 2014 and Receive
and File Financial Statements as of April 30, 2014 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated May 20, 2014 and Receive and File Financial Statements as of April 30, 2014.
Recommended
Action at the May 22, 2014 Board Meeting: Staff recommends that the
Board: 1) Approve, ratify and confirm payment of those bills as set forth in
the schedule of Bills for Consideration dated May 20, 2014, and 2) receive and
file the Financial Statements as of April 30, 2014 and place on the Engineering, Finance/Insurance
approval list for the May 22, 2014 meeting of the Board of Directors.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance Committee
recommended approval list for the regular meeting of the Board of Directors.
10. El
Toro Water District’s Quarterly Report by the Auditors
(Reference Material Included)
Staff
will review and comment on Charles Z. Fedak &
Co.’s Quarterly Report by the Auditors of ETWD’s Financial Statements for the third quarter of the 2013/14 fiscal year.
Recommended Action at the May 22, 2014 Board
Meeting:
Staff recommends that the Board consider receiving and filing Charles Z.
Fedak & Co.’s Quarterly Report by the Auditors of
ETWD’s Financial Statements for the third quarter of the 2013/14 fiscal year.
Committee Recommendation: The Committee will consider placing this matter on the Engineering
and Finance/Insurance Committee recommended approval list for the regular
meeting of the Board of Directors.
11. Southern California Alliance of
Publicly Owned Treatment Works (SCAP)
Membership Renewal (Reference Material Included)
Staff will review and comment on renewing the District’s membership in SCAP in the amount of $3,372.00 for the 2014/15 fiscal year.
Recommended Action at the May 22, 2014 Board Meeting: Staff recommends that the Board authorize renewal of the District’s membership in SCAP in the amount of $3,372.00 for the 2014/15 fiscal year.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
TREASURER INFORMATION ITEMS
12. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the Water Budget Based Tiered Conservation Rate Structure and Water
Usage activity for the 2013/14 fiscal year.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
CLOSED SESSION
At
this time the Board will go into Closed Session as follows:
1.
In
accordance with Government Code Section 54956.9 (d) ( 2) to consult with
legal counsel on a
matter of potential litigation - one matter.
2.
In
accordance with Government Code Section 54956.96 (a) and (b) to receive
and discuss confidential information
pertaining to a pending litigation matter of the South Orange County Wastewater
Authority (a joint powers authority of which the District is a member) - South
Orange County Wastewater Authority vs Michael Demaree, Does 1 through 25,
related cross complaint, (Orange County Superior Court).
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,