I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS
ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE
MEETING
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Vergara
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose subsequent to the posting
of the Agenda. (ROLL CALL VOTE: Adoption of this recommendation requires a
two-thirds vote of the Board members present, or, if less than two-thirds of
the Board members are present, a unanimous vote of those members present.)
1. Approval of Minutes (Minutes included)
The Engineering and FIC Committee will consider approving minutes for the February 25, 2014 Engineering and Finance/Insurance Committee meeting.
Recommended Action at the March 27, 2014 Board Meeting: Approve minutes for the February 25, 2014 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the March 27, 2014 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING COMMITTEE
ENGINEERING ACTION ITEMS
2. Tertiary Treatment Plant Project
Control Panel (Reference Material Included)
Staff will review and comment on
the request for Board ratification of the General Manager's authorization of a
Purchase Order to procure the Tertiary Treatment Plant Project Control Panel.
Recommended Action at the March 27, 2014
Board Meeting:
Staff recommends that the
Board of Directors ratify the General Managers authorization to issue a
Purchase Order to One Source Distributors in the amount of 82,745 for the
purchase of the Tertiary Treatment Plant Project Control Panel. Staff
further recommends that the Board authorize the General Manager to fund the
project costs from the District’s Capital Reserves in accordance with the
District’s adopted Capital Reserve Policy.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
3. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr. Cafferty will review
and comment on the El Toro Water District Capital Project Status Report.
4. Engineering Items Discussed at
Various Conferences and Meetings (Oral Report)
The Committee will
discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Werner
TREASURER ACTION ITEMS
5. Financial Package -
Authorization to Approve Bills for Consideration dated March 25, 2014 and
Receive and File Financial Statements as of February 28, 2014 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated March 25, 2014 and Financial Statements as of February 28, 2014.
Recommended
Action at the March 27, 2014 Board Meeting: Staff recommends that the
Board: 1) Approve, ratify and confirm payment of those bills as set forth in
the schedule of Bills for Consideration dated March 25, 2014, and 2) receive
and file the Financial Statements for the period ending February 28, 2014 and place on the
Engineering and Finance/Insurance Committees approval list for the March 27,
2014 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
6. El
Toro Water District’s Quarterly Reports by the Auditors
(Reference Material Included)
Staff
will review and comment on Charles Z. Fedak & Co.’s Quarterly Reports by
the Auditors of ETWD’s Financial Statements for the first and second quarters
of the 2013/14 fiscal year.
Recommended Action at the March 27, 2014
Board Meeting: Staff recommends that the Board consider
receiving and filing Charles Z. Fedak & Co.’s Quarterly Reports by the
Auditors of ETWD’s Financial Statements for the first and second quarters of
the 2013/14 fiscal year.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance Committee
recommended approval list for the regular meeting of the Board of Directors.
7. Annual Review of the District’s Travel and Expense Reimbursement Policy Statement (Reference Material Included)
Staff will review and comment on the District’s Travel and Expense Reimbursement Policy Statement 1985-5 (IV).
Recommended
Action at the March 27, 2014 Board Meeting: Staff recommends that the
Board review and comment on the District’s Travel and Expense Reimbursement
Policy. Any agreed upon changes to the
policy will be brought back to the Board in April 2014.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
8. Annual Review of the District’s Cash Reserve Policy Statement 1994-12 (IV) (Reference Material Included)
Staff will review and comment on the District’s Cash Reserve Policy Statement 1994-12.
Recommended Action at the March 27, 2014 Board Meeting: Staff recommends no modifications to the District’s Cash Reserve Policy Statement 1994-12.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
9. Annual Review of the District’s Identity Theft Prevention Program Policy Statement 2008-23 (IV) (Reference Material Included)
Staff will review and comment on the District’s Identity Theft Prevention Program Policy Statement 2008-23 (IV).
Recommended Action at the March 27, 2014 Board Meeting: Staff recommends no modifications to the District’s Identify Theft Prevention Program Policy Statement 2008-23 (IV).
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
10.
Staff will
review and comment on the Notice of Solicitation of Written Consent of
Participants to approve as Trustees for the California Asset Management Trust.
Recommended Action at the March 27, 2014 Board Meeting: Staff is recommending that the Board consider abstaining from voting for the appointment of the Trust’s Board of Trustees.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
TREASURER INFORMATION ITEMS
11. 2014/15 Budget Preparation Schedule and Status (Reference Material Included)
Staff will review and comment on the 2014/15 Budget preparation schedule and status of same.
12. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the status of the Water Budget Based Tiered Conservation Rate
Structure and Water Usage activity for the 2013/14 fiscal year.
CLOSE FINANCE AND INSURANCE COMMITTEE
MEETING
CLOSED SESSION
At
this time the Board will go into Closed Session as follows:
1.
In
accordance with Government Code Section 54956.9 (d) ( 2) to consult with
legal counsel on a matter of potential
litigation - one matter.
2.
In
accordance with Government Code Section 54956.96 (a) and (b) to receive
and discuss confidential information
pertaining to a pending litigation matter of the South Orange County Wastewater
Authority (a joint powers authority of which the District is a member) - South
Orange County Wastewater Authority vs Michael Demaree, Does 1 through 25,
related cross complaint, (Orange County Superior Court).
OPEN/REGULAR SESSION
REPORT ON CLOSED
SESSION (General
Counsel)
Mr.
Granito will provide the oral report on today's Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional
material related to an open session agenda item is distributed to all or a
majority of the board of directors after this agenda is posted, such material
will be made available for immediate public inspection at the same location.
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,