I hereby certify that the following agenda

was posted at least 72 hours prior to the time

of the meeting so noticed below at 24251 Los                                                                          

Alisos Boulevard, Lake Forest, California.

                                                                                                                                                               

                                                                                                                                                                               

Robert R. Hill, Secretary of the

El Toro Water District and the Board of

Directors thereof

 

 

AGENDA

 

EL TORO WATER DISTRICT

 

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

PLAN ADMINISTRATOR MEETING

 

ENGINEERING COMMITTEE MEETING

 

FINANCE/INSURANCE COMMITTEE MEETING

 

February 25, 2014

7:30 a.m.

 

CALL TO ORDER – Chairman Goldman

 

PLEDGE OF ALLEGIANCE – Chairman Goldman

 

ORAL COMMUNICATION/PUBLIC COMMENT

Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee.  Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.”  The public will identify themselves when called on and limit their comments to three minutes.

 

ITEMS RECEIVED TOO LATE TO BE AGENDIZED

 

Determine need and take action to agendize items(s) which arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this recommendation requires a two-thirds vote of the Board members present, or, if less than two-thirds of the Board members are present, a unanimous vote of those members present.)

 

1.         Approval of Minutes (Minutes included)

 

The Engineering and FIC Committee will consider approving minutes for the January 21, 2014 Engineering and Finance/Insurance Committee meeting.

 

Recommended Action at the February 27, 2014 Board Meeting: Approve minutes for the January 21, 2014 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the February 27, 2014 meeting of the Board of Directors.

 

            Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

PLAN ADMINISTRATOR MEETING

 

At this time President Martin will call the meeting of the Plan Administrator of the El Toro Water District’s 401(k) Retirement Savings Plan and Trust Agreement to order.

 

2.       Quarterly Review of Pension Plan Performance  (Reference Material Included)

 

A representative from HighMark will review and comment on the investment performance of the District’s 401(k) Retirement Plan as of December 31, 2013.

 

CLOSE PLAN ADMINISTRATOR MEETING

 

REGULAR SESSION

 

ENGINEERING COMMITTEE

 

ENGINEERING ACTION ITEMS

 

3.         TV Van and New TV Equipment  (Reference Material Included)

 

Staff will review and comment on the purchase of a new vehicle and equipment for the District’s sewer video inspection program.  The 2013/14 adopted budget for the TV Van and New TV Equipment is $225,000.

 

Recommended Action at the February 27, 2014 Board Meeting:  Staff recommends that the Board of Directors authorize the General Manager to issue a Purchase Order to Plumbers Depot, Inc. in the amount of $172,104.48 for the purchase of the new TV Van and New TV Equipment.  Staff further recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.

            Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

4.         Draft Revised Recycled Water Rules and Regulations - Schedule No. 3-S (Reference Material Included)

 

Staff will review and comment on Draft Recycled Water Rules and Regulations - Schedule No. 3-S which has been revised to accommodate the Recycled Water Expansion Project and to comply with all applicable CDPH and SRWQCB requirements.  The Draft Regulations will be considered for approval at the regular Board meeting on March 27, 2014.

 

Recommended Action at the February 27, 2014 Board Meeting:  Staff recommends that the Board of Directors provide input on the Draft Rules and Regulations as revised and to authorize the General Manager and General Counsel to notice the Board's consideration of approval of same at the March 27, 2014 Board meeting.

 

Committee Recommendation:  The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

5.         Draft Recycled Water Expansion Project On-Site Conversion Entry License Agreement (Reference Material Included)

 

Staff will review and comment on a Draft Recycled Water Expansion Project On-Site Conversion Entry License Agreement that will be entered into between ETWD and Recycled Water Customers to facilitate conversion of existing potable irrigation use sites to recycled water use sites in accordance with the District's Recycled Water Rules and Regulations - Schedule No. 3-S.

 

Recommended Action at the February 27, 2014 Board Meeting:  

Staff recommends that the Board of Directors provide input on the Draft RWEP On-Site Conversion Entry License Agreement and to authorize the General Manager to pursue execution of same with all recycled water conversion customers.

 

Committee Recommendation:  The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.

 

ENGINEERING GENERAL INFORMATION ITEMS

 

6.         El Toro Water District Capital Project Status Report  (Reference Material Included)

 

 

Mr. Cafferty will review and comment on the El Toro Water District Capital Project Status Report.

 

7.         Engineering Items Discussed at Various Conferences and Meetings (Oral Report)

 

            The Committee will discuss any pertinent Engineering items discussed at Conferences.

 

COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS

 

CLOSE ENGINEERING COMMITTEE MEETING

 

FINANCE/INSURANCE COMMITTEE MEETING

 

CALL MEETING TO ORDER – Chairman Werner

 

TREASURER ACTION ITEMS

 

8.         Financial Package - Authorization to Approve Bills for Consideration dated February 25, 2014 and Receive and File Financial Statements as of January 31, 2014 (Reference Material Included)

 

Staff will review and comment on the Bills for Consideration dated February 25, 2014 and Financial Statements as of January 31, 2014.

 

Recommended Action at the February 27, 2014 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated February 25, 2014, and 2) receive and file the Financial Statements for the period ending January 31, 2014 and place on the Engineering and Finance/Insurance Committees approval list for the February 27, 2014 meeting of the Board of Directors.

 

Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

9.         Resolution No. 14-2-1 of the Board of Directors Amending Rules and Regulations Schedules 9-MC-W & 9-FC-W (Reference Material Included)

 

Staff will review and comment on Resolution No. 14-2-1which resolution amends Rules and Regulations Schedules 9-MC-W and 9-FC-W.

 

Recommended Action at the February 27, 2014 Board Meeting:  Staff recommends that the Board of Directors approve Resolution No. 14-2-1 which amends Rules and Regulations Schedules 9-MC-W and 9-FC-W.

 

 

RESOLUTION NO. 14-2-1

OF THE BOARD OF DIRECTORS

OF THE EL TORO WATER DISTRICT

AMENDING RULES AND REGULATIONS

SCHEDULES 9-MC-W AND 9-FC-W

 

Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

10.       Lake Forest Chamber of Commerce Membership Renewal (Reference Material Included)

 

Staff will review and comment on renewing the District’s membership in the Lake Forest Chamber of Commerce for calendar year 2014 in the amount of $1,200.00.

 

Recommended Action at the February 27, 2014 Board Meeting:  Staff recommends that the Board approve renewal of the District’s membership in the Lake Forest Chamber of Commerce for calendar year 2014 in the amount of $1,200.00.

 

Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.

 

TREASURER INFORMATION ITEMS

 

11.       2014/15 Budget Preparation Schedule and Status (Reference Material Included)

 

Staff will review and comment on the 2014/15 Budget preparation schedule and status of same.

 

12.       Water Budget Based Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)  

 

Staff will review and comment on the status of the Water Budget Based Tiered Conservation Rate Structure and Water Usage activity for the 2013/14 fiscal year.

 

Comments Regarding Non-Agenda FIC Items

 

CLOSE FINANCE AND INSURANCE COMMITTEE MEETING

 

ATTORNEY REPORT

 

CLOSED SESSION

 

At this time the Board will go into Closed Session as follows:

 

1.    In accordance with Government Code Section 54956.9 (d) ( 2) to consult with

legal counsel on a matter of potential litigation - one matter.

 

2.    In accordance with Government Code Section 54956.96 (a) and (b)  to receive

and discuss confidential information pertaining to a pending litigation matter of the South Orange County Wastewater Authority (a joint powers authority of which the District is a member) - South Orange County Wastewater Authority vs Michael Demaree, Does 1 through 25, related cross complaint, (Orange County Superior Court).

 

3.    In accordance with Government Code Section 54956.9 (d) ( 2) to consult with

legal counsel on a matter of potential litigation – claim filed by Southern California Edison dated January 28, 2014.

 

OPEN/REGULAR SESSION

 

REPORT ON CLOSED SESSION (General Counsel)

 

Mr. Granito will provide the oral report on today's Closed Session.

 

ACTION ITEM

 

Claim for Consideration  -

 

At this time the Board will consider taking action on the claim filed by Southern California Edison dated January 28, 2014.

 

ADJOURNMENT TO 7:30 a.m., Tuesday March 25, 2014.

 

The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.

Request for Disability-Related Modifications or Accommodations

 

If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting.  If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.