I
hereby certify that the following agenda
was posted at least 72 hours prior
to the time
of the
meeting so noticed below at 24251 Los
Michael P. Grandy, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Kahn
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the October 22, 2013 Engineering and Finance/Insurance Committee.
Recommended Action at the November 26, 2013 Board Meeting:
Approve minutes for the October 22, 2013 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the November 26, 2013 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. PLC Upgrade to Control Logix (Reference Material Included)
Staff will review and comment on the
purchase and installation of new Programmable Logic Controllers for the Alscot and Towers Water Booster Stations and the Delta and
La Paz Sewer Lift Stations. The 2013/14 adopted budget for the PLC
Upgrade to Control Logix Project is $80,000.
Recommended Action
at the November 26, 2013 Board Meeting:
Staff
recommends that the Board of Directors authorize the General Manager to issue a
Purchase Order to One Source Distributors in the amount of $89,816 for the
purchase of four new Programmable Logic Controllers (PLCs). Staff further
recommends that the Board authorize the General Manager to fund the project
costs from the District’s Capital Reserves in accordance with the District’s
adopted Capital Reserve Policy.
Committee
Recommendation: The Committee will consider placing this matter
on the Engineering and Finance/Insurance Committee's recommended approval
list for the regular meeting of the Board of Directors.
3. WRP
Main Electrical Power Transfer Switches Upgrade (Reference Material
Included)
Staff will review and comment on the purchase
and installation of two new transfer switches for the Water Recycling Plant. The 2013/14 adopted budget for the WRP Main
Electrical Power Transfer Switches Upgrade Project is $120,000.
Recommended Action at the November 26, 2013
Board Meeting:
Staff
recommends that the Board of Directors authorize the General Manager to enter
into a construction contract with Gilbert & Stearns, Inc. in the amount of $97,262
for the purchase and installation of two 480V, 1600A automatic transfer
switches at the Water Recycling Plant.
Staff further recommends that the Board authorize the General Manager to
fund the project costs from the District’s Capital Reserves in accordance with
the District’s adopted Capital Reserve Policy.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee's recommended approval list for the regular meeting
of the Board of Directors.
ENGINEERING GENERAL
INFORMATION ITEMS
4. El Toro Water District Capital Project Status Report (Reference Material Included)
Mr. Cafferty will review and comment on the El Toro
Water District Capital Project Status Report.
5. Engineering Items Discussed at Various Conferences and Meetings
(Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Werner
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration Dated November 25, 2013 and
Receive and File Financial Statements as of October 31, 2013 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated November 25, 2013 and Financial Statements as of October 31, 2013.
Recommended Action at the November 26, 2013 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated November 25, 2013, and 2) receive and file the Financial Statements for the period ending October 31, 2013 and place on the Engineering and Finance/Insurance Committees approval list for the November 26, 2013 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
7. Association Membership/Sponsorships
a. California Special Districts Association (CSDA) Membership
(Reference Material Included)
Staff will
comment on renewing the District’s membership in the California Special
Districts Association (CSDA) in the amount of $5,294 for calendar year 2014.
Recommended Action at the November 26,
2013 Board Meeting: The Committee will consider
renewing the District’s membership in the California Special Districts
Association (CSDA) in the amount of $5,294 for calendar year 2014.
Committee Recommendation: The Committee will consider placing this
item on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
b.
Association of California Water Agencies
(ACWA) Membership
(Reference Material Included)
Staff will comment on renewing the District’s membership in the
Association of California Water Agencies (ACWA) in the amount of $19,266.50 for
calendar year 2014.
Recommended Action at the November 26, 2013 Board Meeting: The Committee will consider renewing the District’s membership in the Association of California Water Agencies (ACWA) in the amount of $19,266.50 for calendar year 2014.
Committee Recommendation: The Committee will consider placing this
item on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
c. WateReuse Association Membership
(Reference Material Included)
Staff
will review and comment on renewing the District’s membership in the WateReuse Foundation in the amount of $1,418.81 for
calendar year 2014.
Recommended
Action at the November 26, 2013 Board Meeting: The Committee will consider renewing the
District’s membership in the WateReuse Foundation in
the amount of $1,418.81 for calendar year 2014.
Committee Recommendation: The Committee will consider placing this
item on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
d. WateReuse California Annual Conference Sponsorship (Reference Material Included)
Staff will review and comment on the upcoming WateReuse California Conference which takes place in March 2014 along with a recommendation to participate as a financial sponsor.
Recommended Action at the November 26, 2013 Board Meeting: Staff recommends that the Board authorize the General Manager to pursue recognition as a “Bronze” Conference Sponsor in the amount of $1,500.
Committee Recommendation: The Committee will consider placing this
item on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
TREASURER INFORMATION
ITEMS
8. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the status of the Water Budget Based Tiered Conservation Rate
Structure and Water Usage activity for the 2013/14 fiscal year.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
ATTORNEYS REPORT
At this time, the
Board will go into closed session:
1.
to consult with legal counsel pursuant to Government Code
Section 54956.9 (d) (2) on a matter of potential litigation - one matter.
2.
to conduct the General Manager's
annual performance evaluation pursuant to Government Code Section 54957 (b)
(1).
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
9. GENERAL
MANAGER COMPENSATION
Board Action: The Board will discuss
and consider granting the District's General Manager a Performance Merit Award
and/or a base salary increase as the Board may deem appropriate.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,