I
hereby certify that the following agenda
was posted at least 72 hours prior
to the time
of the
meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE
AGENDIZED
Determine need and take action to agendize
items(s) which arose subsequent to the posting of the Agenda. (ROLL CALL VOTE:
Adoption of this recommendation requires a two-thirds vote of the Board members
present, or, if less than two-thirds of the Board members are present, a unanimous
vote of those members present.)
IRWD
PRESENTATION
IRWD will provide the Board with a Baker Water Treatment Plant/Delivery System overview and status report to facilitate on-going discussions regarding participation in the project.
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the August 20, 2013 Engineering and Finance/Insurance Committee.
Recommended Action at the September 26, 2013 Board Meeting:
Approve minutes for the August 20, 2013 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the September 26, 2013 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering
and Finance/Insurance Committee's recommended approval list for the regular
meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2.
Chloramination
Station Generator (Reference Material Included)
Staff will review and comment on the purchase
and installation of a stationary generator at the R-6 Reservoir Chloramination Facility.
The 2013/14 adopted budget for the Chloramination
Station Generator Project is $95,000.
Recommended Action at the September 26, 2013 Board Meeting:
Staff recommends that the Board of Directors authorize the General
Manager to 1) enter into a Purchase Order Contract with Cummins Cal Pacific in
the amount of $26,371.04 for the purchase of a new 30 kW standby generator; 2)
enter into a Construction Contract with SS Mechanical Corp. in the amount of $15,500.00
for the for the installation of the new generator. Staff further recommends that the Board
authorize the General Manager to fund the project costs from the District’s
Capital Reserves in accordance with the District’s adopted Capital Reserve
Policy.
Committee Recommendation: The Committee will consider placing this matter on the Engineering
and Finance/Insurance Committee's recommended approval list for the regular
meeting of the Board of Directors.
Staff will review and comment on
the construction contract for the North Side Distribution System component of
the Recycled Water Expansion Project.
Recommended Action at the September 26, 2013 Board Meeting:
Staff recommends that the Board of Directors authorize the District’s
President and General Manager to enter into a construction contract with Paulus
Engineering, Inc. in the amount of $2,758,856.00 for construction of the construction of the Recycled Water Expansion
Project North Side Distribution System. Staff also recommends that the Board authorize
the General Manager to fund the project costs from the District’s Capital
Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this matter on the Engineering
and Finance/Insurance Committee's recommended approval list for the regular
meeting of the Board of Directors.
Staff will review and comment on
the purchase of capacity in the Baker Pipeline to support the District’s
participation in the Baker Water Treatment Plant Project. The 2013/14 adopted budget for the Baker Pipeline
Capacity Purchase is $1,500,000.
Recommended Action at the September 26, 2013 Board Meeting:
Staff recommends the Board of Directors authorize
the General Manager to execute the “Agreement Relating to Baker Pipeline Capacity Transfers Amongst Baker
Water Treatment Plant Participants” contingent upon the District’s ultimate
participation in the Baker Water Treatment Plant Project. Staff also recommends that the Board authorize
the General Manager to fund the project costs from the District’s Capital
Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this matter on the Engineering
and Finance/Insurance Committee's recommended approval list for the regular
meeting of the Board of Directors.
5. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
6. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL
MEETING TO ORDER –
Chairman Werner
FINANCE ACTION ITEMS
7. Financial Package -
Authorization to Approve Bills for Consideration Dated September 24, 2013 and
Receive and File Financial Statements as of August 31, 2013 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated September 24, 2013 and Financial Statements as of August 31, 2013.
Recommended Action at the September 26, 2013 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated September 24, 2013, and 2) receive and file the Financial Statements for the period ending August 31, 2013 and place on the Engineering and Finance/Insurance Committees approval list for the September 26, 2013 meeting of the Board of Directors.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
8. ETWD Investment Policy Statement
1985-3 (IV) (Reference Material
Included)
Mr. Grandy
will review and comment on the District's Investment Policy Statement 1985-3
(IV).
Recommended
Action at the September 26, 2013 Board Meeting: Staff recommends no changes to the
El Toro Water District Investment Policy Statement 1985-3 (IV).
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
9. Capital Facility Fee Reserve
Reconciliation in Accordance with SB1760 (Government Code Section 66013) (Reference Material Included)
Staff will review and comment
on the 2012/13 fiscal year reconciliation of the District’s restricted Capital
Facility Fee Reserve. In accordance with
SB1760 (Government Code Section 66013), the District is obligated to reconcile
financial information regarding the nature, balances, collections, earnings and
expenditures of funds in the Capital Facilities Fee Reserve. As such, a reconciliation report of the 2012/13
fiscal year has been prepared.
Recommended Action at the September 26, 2013 Board Meeting: Staff recommends that
the Board of Directors receive and file the 2012/13 fiscal year Capital
Facility Fee Reserve reconciliation report.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and
Finance/Insurance Committee approval
list for the regular meeting of the Board of Directors.
10. Resolution No. 13-9-1 – Adoption of
the El Toro Water District’s (ETWD) Appropriations Limit for Fiscal Year 2013/14 (Reference Material Included)
Staff will
review and comment on the District’s Appropriations Limit for the 2013/14
fiscal year, which are set forth in Resolution No. 13-9-1.
Recommended Action at the September 26, 2013
Board Meeting: Staff recommends adoption of Resolution No. 13-9-1. Said Resolution adopts the District’s
Appropriations Limits for the 2013/14 fiscal year.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee approval
list for the regular meeting of the Board of Directors.
RESOLUTION
NO. 13-9-1
RESOLUTION OF THE BOARD OF
DIRECTORS
OF THE EL
TORO WATER DISTRICT
DECLARING ITS 2013/14
APPROPRIATIONS
LIMIT PURSUANT TO ARTICLE XIII
B OF THE
CONSTITUTION OF THE STATE OF
TREASURER INFORMATION ITEMS
11. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the Water budget Based Tiered Conservation Rate Structure and Water
Usage activity for the 2013/14 fiscal year.
12. Update on Auditor Selection Process (Oral Report)
Staff will provide an update on the selection process for the new Auditors.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
ATTORNEYS REPORT
At this time the
Board will go into Closed Session for the following matter:
1.
to consult with legal counsel pursuant to subdivision
(b) (1) of Government
Code Section 54956.9 on a
matter of potential litigation - one matter.
OPEN SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
ETWD Emergency
Potable Water Trailer
Staff will provide the Board with an opportunity to inspect the ETWD Emergency Potable Water Trailer along with an overview of Standard Operating Procedures.
The agenda
material for this meeting is available to the public at the District's
Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,