I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Werner
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committees. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE
AGENDIZED
Determine need and take action to agendize items(s) which
arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of
this recommendation requires a two-thirds vote of the Board members present,
or, if less than two-thirds of the Board members are present, a unanimous vote
of those members present.)
ENGINEERING COMMITTEE
1. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the May 21, 2013 Engineering and Finance/Insurance Committee Meeting.
Recommended Action at the June 27, 2013 Board Meeting: Approve minutes for the May 21, 2013 Engineering and Finance and Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the June 27, 2013 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Vehicle Replacements (Reference Material Included)
Staff will review and comment on
the proposed purchase of one Ford F-350 pickup truck to replace an existing
vehicle. The total equipment purchase
cost is $29,159.14.
Recommended
Action at the June 27, 2013 Board Meeting:
Staff recommends that the Board of Directors
authorize the General Manager to enter into a Purchase Agreement with Villa
Ford in the amount of $29,159.14 for
the purchase of one Ford F-350 pickup truck. Staff further recommends
that the Board authorize the General Manager to fund the costs from the
designated Capital Reserve in accordance with the District’s adopted Capital
Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
ENGINEERING GENERAL INFORMATION ITEMS
3. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
4. Engineering Items Discussed at Various
Conferences and Meetings (Oral Report)
The
Committee will discuss any pertinent Engineering items discussed at conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER –Chairman Werner
TREASURER ACTION ITEMS
5. Financial Package -
Authorization to Approve Bills for Consideration Dated June 25, 2013 and
Receive and File Financial Statements as of May 31, 2013 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated June 25, 2013 and Receive and File Financial Statements as of May 31, 2013.
Recommended Action at the June 27, 2013 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated June 25, 2013, and
2) Receive and file the Financial Statements as of May 31, 2013.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
6.
Budget for Fiscal Year 2013/14
– Resolution No. 13-6-1 (Reference Material Included)
Mr. Grandy will review and comment on ETWD's proposed budget for fiscal year 2013/14.
RESOLUTION NO. 13-6-1
RESOLUTION OF THE
BOARD OF DIRECTORS OF THE
EL TORO WATER
DISTRICT ADOPTING ITS BUDGET
FOR THE FISCAL YEAR
2013/14 AND FINDING THE BUDGET
IN COMPLIANCE WITH
ARTICLE XIII B OF
THE CONSTITUTION OF
THE STATE OF
AND THAT THE
PROPOSED AD VALOREM
ASSESSMENTS OF THE
DISTRICT ARE NOT
IN VIOLATION OF
SECTIONS 93(a) AND
96.31 OF THE REVENUE AND TAXATION CODE
Recommended Action at
the June 27, 2013 Board Meeting: The Board will consider adoption of Resolution
No. 13-6-1, which adopts the District's budget for the 2013/14 fiscal year.
Committee
Recommendation: The Committee will consider placing this matter on the
Engineering and Finance/Insurance Committee recommended approval list for the
regular meeting of the Board of Directors.
7. South
Orange County Wastewater Authority (SOCWA) 2013/14 Budget Approval (Reference Material Included)
Staff will review and comment on the proposed South Orange County Wastewater Authority (SOCWA) Fiscal Year 2013/14 Budget. The SOCWA is a Joint Powers Authority (JPA) created for the purpose of providing wastewater treatment, disposal and water reclamation services to its Member Agencies through various General and Project Committees.
ETWD,
as a member agency and capacity owner in SOCWA, is obligated to pay its
proportionate share of Capital and O&M costs as delineated in the proposed
SOCWA 2013/14 Budget. Staff has reviewed
and incorporated the elements of the SOCWA Budget, which directly impact ETWD
into the ETWD's proposed 2013/14 budget.
Recommended Action at June 27, 2013 Board Meeting: Staff recommends approval of the proposed 2013/14
SOCWA Budget as submitted and incorporated into the ETWD 2013/14 Budget. Staff further recommends that upon such
approval, written notification of such action be prepared and submitted to
SOCWA.
Committee
Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee recommended approval list for the regular meeting of
the Board of Directors.
8. South Coast Water District Joint Regional Water Supply System (JRWSS)
Fiscal Year Budget 2013/14 (Reference Material Included)
Staff
will review and comment on the proposed Joint Regional Water Supply System
(JRWSS) fiscal year 2013/14 budget. The
JRWSS delivers water from the MWD system to numerous South County
Agencies. Capacity Ownership and the
Operation and Maintenance
(O&M)
of the JRWSS is administered in accordance with the terms and conditions of a
Joint Powers Agreement (JPA).
ETWD,
as a member agency and capacity owner in the JRWSS, is obligated to pay its
proportionate share of Capital and O&M costs as delineated in the proposed
JRWSS 2013/14 Budget. Staff has reviewed
and incorporated the elements of the JRWSS budget, which directly impact ETWD
into ETWD’s 2013/14 Budget.
Recommended Action at the June 27, 2013 Board
Meeting: Staff is
recommending approval
of the proposed 2013/14 JRWSS budget as submitted and incorporated into the
ETWD 2013/14 Budget. Staff further recommends
that upon such approval, written notification of such action be prepared and
submitted to the JRWSS.
Committee Recommendation: The Committee will consider placing this matter on the District’s Engineering and Finance/Insurance Committee recommended approval list for the regular meeting of the Board of Directors.
9. Annual
Agreements Exceeding $20,000 - for
Fiscal Year 2013/14 (Oral
Report)
Mr. Grandy will discuss issuing Purchase Orders for goods and services that exceed $20,000. The purpose for entering into annual agreements with these vendors is to achieve the best prices for the goods and services. While the cost of individual goods or services may be modest, the cumulative effect of an annual Purchase Order exceeds the authority of staff to enter into same.
Recommended Action at the June 27, 2013 Board Meeting: Staff recommends that the Board authorize the District's General Manager and Treasurer to execute Purchase Orders with the following vendors: (1) ADT not to exceed $22,800, (2) Spectrum Landscape not to exceed $77,600, (3) Lou Rose Services (janitorial) not to exceed $33,300, (4) County of Orange not to exceed $22,000, and (5) Olin Chlor (chemicals) not to exceed $40,000.
Committee Recommendation: The Committee will consider placing this matter on the District’s Engineering and Finance/Insurance Committee recommended approval list for the regular meeting of the Board of Directors.
10. Southern California Alliance of
Publicly Owned Treatment Works (SCAP)
Membership Renewal (Reference Material Included)
Staff will review and comment on renewing the District’s membership in SCAP in the amount of $3,372.00 for the 2013/14 fiscal year.
Recommended Action at the June 27, 2013 Board Meeting: Staff recommends that the Board authorize renewal of the District’s membership in SCAP in the amount of $3,372.00 for the 2013/14 fiscal year.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
TREASURER INFORMATION ITEMS
11. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the Water Budget Based Tiered Conservation Rate Structure and Water
Usage activity for the 2011/12 fiscal year.
12. 2013/14 Proposition 218 Process (Reference Material
Included)
Staff will provide the Committee with a status report on the
2013/14 Proposition 218 process and customer communications regarding the
District's proposed rate increases, effective July 1, 2013.
CLOSED SESSION
At
this time the Board will go into Closed Session for the following matter:
1.
to consult with legal counsel pursuant to Subdivision (a) of Government
Code Section 54956.9 [Existing Litigation]. D. Taitague vs. El Toro Water
District - Case No. 30-2013-00640876-CU-BC-CJC, Superior Court of the State of
California, County of Orange.
OPEN SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,