I
hereby certify that the following agenda
was posted at least 72 hours prior
to the time
of the
meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
PLAN ADMINISTRATOR
AND
COMMITTEE MEETING
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the April 23, 2013 Engineering/Finance and Insurance Meeting.
Recommended Action at the May 23, 2013 Board
Meeting: Approve minutes for
the April 23, 2013 Engineering/Finance
and Insurance meeting and place on the Engineering and Finance/Insurance approval
list for the May 23, 2013 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
PLAN ADMINISTRATOR MEETING
At this time President Martin will call the meeting
of the Plan Administrator of the El Toro Water District’s 401(k) Retirement
Savings Plan and Trust Agreement to order.
2. Quarterly Review of Pension Plan Performance
(Reference
Material Included)
A representative from HighMark
will review and comment on the investment performance of the District’s 401(k)
Retirement Plan.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
3.
Recycled
Water Expansion Project Environmental Services During Construction
(Reference Material Included)
Staff will review and comment on the proposal
submitted by Dudek for the Recycled Water Expansion
Project Environmental Services During Construction. The proposed scope will provide construction
support to ensure full compliance with the adopted Mitigation Monitoring and
Reporting Program prepared as a component of the adopted Mitigated Negative
Declarations for the Project.
Recommended
Action at the May 23, 2013 Board Meeting:
Staff
recommends that the Board of Directors authorize the District’s General Manager
to enter into a contract with Dudek in the amount of
$75,000.00 for environmental services during construction for the Recycled
Water Expansion Project. Staff also
recommends that the Board authorize the General Manager to fund the project
costs from the District’s Capital Reserves in accordance with the District’s
adopted Capital Reserve Policy.
Committee
Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee's recommended approval list for the regular meeting
of the Board of Directors.
4. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Werner
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration Dated May 21, 2013 and Receive
and File Financial Statements as of April 30, 2013 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated May 21, 2013 and Receive and File Financial Statements as of April 30, 2013.
Recommended
Action at the May 23, 2013 Board Meeting: Staff recommends that the
Board: 1) Approve, ratify and confirm payment of those bills as set forth in
the schedule of Bills for Consideration dated May 21, 2013, and 2) receive and
file the Financial Statements as of April 30, 2013 and place on the Engineering, Finance/Insurance
approval list for the May 23, 2013 meeting of the Board of Directors.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance Committee
recommended approval list for the regular meeting of the Board of Directors.
7. El
Toro Water District’s Quarterly Report by the Auditors
(Reference Material Included)
Staff
will review and comment on White Nelson Diehl Evans LLC’s Quarterly Report by
the Auditors of ETWD’s Financial Statements for the third quarter of the
2012/13 fiscal year.
Recommended Action at the May 23, 2013 Board
Meeting:
Staff recommends that the Board consider receiving and filing White
Nelson Diehl Evans LLC’s Quarterly Report by the Auditors of ETWD’s Financial
Statements for the third quarter of the 2012/13 fiscal year.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance Committee
recommended approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
8. Water Budget Based Tiered
Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the Water Budget Based Tiered Conservation Rate Structure and Water
Usage activity for the 2012/13 fiscal year.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
CLOSED SESSION
1.
to consult with legal counsel
pursuant to Subdivision (a) of Government Code Section 54956.9 [Existing
Litigation]. D. Taitague vs. El Toro Water District - Case No.
30-2013-00640876-CU-BC-CJC, Superior Court of the State of California, County
of Orange.
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,