I
hereby certify that the following agenda
was posted at least 72 hours prior
to the time
of the
meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
COMMITTEE MEETING
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – President Martin
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the March 26, 2013 Engineering/Finance and Insurance Meeting.
Recommended Action at the April 25, 2013 Board
Meeting: Approve minutes for
the March 26, 2013 Engineering/Finance
and Insurance meeting and place on the Engineering and Finance/Insurance approval
list for the April 25, 2013 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
2. Vehicle Replacements (Reference Material
Included)
Staff will review and comment on the proposed
purchase of two Ford F-350 pickup trucks to replace existing fleet
vehicles. The total equipment purchase
cost is $57,948.45. The 2012/13 CFRRP
budget allocated $80,000 for the replacement of the subject vehicles.
Recommended
Action at the April 25, 2013 Board Meeting:
Staff recommends that the Board of Directors
authorize the President and General Manager to enter into a Purchase Agreement
with Villa Ford in the amount of $57,948.45 for the purchase of two Ford F-350 pickup trucks. Staff further
recommends that the Board authorize the General Manager to fund the costs from
the designated Capital Reserve in accordance with the District’s adopted
Capital Reserve Policy.
Committee
Recommendation: The Committee will consider placing this item on the Engineering and
Finance/Insurance approval list for the regular meeting of the Board of
Directors.
3. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
4. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Werner
INSURANCE
UPDATE REPORT
5. Quarterly Insurance Update Report (Reference Material Included)
Staff will review and comment on the Quarterly Insurance Report for the period January 1, 2013 through March 31, 2013.
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration Dated April 23, 2013 and
Receive and File Financial Statements as of March 31, 2013 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated April 23, 2013 and Receive and File Financial Statements as of March 31, 2013.
Recommended
Action at the April 25, 2013 Board Meeting: Staff recommends that the
Board: 1) Approve, ratify and confirm payment of those bills as set forth in
the schedule of Bills for Consideration dated April 23, 2013, and 2) receive
and file the Financial Statements as of March 31, 2013 and place on the Engineering, Finance/Insurance
approval list for the April 25, 2013 meeting of the Board of Directors.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance Committee
recommended approval list for the regular meeting of the Board of Directors.
The Board will discuss scheduling a public hearing to receive and consider public comments regarding proposed amendments to the District’s Rules and Regulations which increase certain rates, fees and charges, effective July 1, 2013.
Recommended Action at the April
25, 2013 Board Meeting: The
Board will consider authorizing the General Manager to: (1) schedule a Public Hearing for June 27,
2013 for the purpose of amending the District’s Rules and Regulations to
increase certain rates, fees, and charges, effective July 1, 2013, and (2)
authorize the District’s General Manager and General Counsel to
publish/distribute the required legal notices concerning the proposed
amendments to the District’s Rules and Regulations.
Committee
Recommendation: The Committee will consider
placing this matter on the Engineering and Finance/Insurance Committee
recommended approval list for the regular meeting of the Board of Directors.
8.
Staff will
review and comment on the Notice of Solicitation of Written Consent of
Participants to approve as Trustees for the California Asset Management Trust.
Recommended Action at the April 25, 2013 Board Meeting: Staff is recommending that the Board consider abstaining from voting for the appointment of the Trust’s Board of Trustees.
Committee
Recommendation: The Committee will consider placing this item on the
Engineering and Finance/Insurance Committee approval list for the regular
meeting of the Board of Directors.
9. South Orange County Regional Chamber of Commerce Membership Renewal (Reference Material Included)
Staff will review and comment on renewing the District’s membership in the South Orange County Regional Chamber of Commerce, in the amount of $1,130.00.
Recommended Action at the April 25, 2013 Board Meeting: Staff recommends that the Board approve renewing the District’s membership in the South Orange County Regional Chamber of Commerce, in the amount of $1,130.00.
Committee
Recommendation: The Committee will consider placing this item on the
Engineering and Finance/Insurance Committee approval list for the regular
meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
10. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the Water Budget Based Tiered Conservation Rate Structure and Water
Usage activity for the 2012/13 fiscal year.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
CLOSED SESSION
1.
Pursuant to
Government Code Section 54956.8 to consult with and instruct the District's
General Manager and/or his Designee, the District’s Director of Operations and
Engineering, who are acting as the District's designated Negotiators and are
charged with negotiating the price and terms concerning the acquisition of easements
which are required for the installation of recycled water lines and
facilities in conjunction with the District's Recycled Water
Expansion Project. Easement acquisition is required from:
|
Grantor |
APN |
|
Laguna Village Owners
Association |
588-041-06,
588-042-13, 588-101-74, 588-121-01, 588-131-01 |
|
Casa de Laguna Association |
588-071-01 |
|
Ayres Hotel |
616-012-223 |
|
|
|
2.
to consult with legal counsel
pursuant to Subdivision (a) of Government Code Section 54956.9 [Existing
Litigation]. D. Taitague vs. El Toro Water District - Case No. 30-2013-00640876-CU-BC-CJC,
Superior Court of the State of California, County of Orange.
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,