I
hereby certify that the following agenda
was posted at least 72 hours prior
to the time
of the
meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Werner
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
1. Approval of Minutes (Minutes included)
The Engineering and FIC Committee will consider approving minutes for the February 26, 2013 Engineering and Finance/Insurance Committee meeting.
Recommended Action at the March 28, 2013 Board Meeting: Approve minutes for the February 26, 2013 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the March 28, 2013 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING COMMITTEE
ENGINEERING ACTION ITEMS
2. Recycled
Water Expansion Project Tertiary Treatment Plant (Reference Material
Included)
Staff will review and comment on the
construction contract for the Tertiary Treatment Plant (TTP) as well as other
contracts associated with the construction of the TTP.
Recommended Action at the March 28, 2013
Board Meeting: Staff recommends that the Board of Directors
authorize the District’s President and General Manager to 1) enter into a
construction contract with Pacific Hydrotech in the
amount of $7,482,962.63 for construction
of the Tertiary Treatment Plant; 2) enter into a contract with CH2M HILL
in the amount of $337,600.00 for professional
engineering services during construction; and 3) enter into a contract
with Motoronics in the amount of $201,460.22 for the instrumentation
and control services portion of the construction of the Tertiary Treatment
Plant.
Staff finally recommends that the Board authorize the General
Manager to fund the project costs from the District’s Capital Reserves in
accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee's recommended approval list for the regular meeting
of the Board of Directors.
ENGINEERING GENERAL INFORMATION ITEMS
3. El Toro Water
District Capital Project Status Report (Reference
Material Included)
Mr. Cafferty
will review and comment on the El Toro Water District Capital Project Status
Report.
4. Engineering Items Discussed at
Various Conferences and Meetings (Oral Report)
The Committee will discuss
any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Werner
TREASURER ACTION ITEMS
5. Financial Package -
Authorization to Approve Bills for Consideration dated March 26, 2013 and
Receive and File Financial Statements as of February 28, 2013 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated March 26, 2013 and Financial Statements as of February 28, 2013.
Recommended
Action at the March 28, 2013 Board Meeting: Staff recommends that the
Board: 1) Approve, ratify and confirm payment of those bills as set forth in
the schedule of Bills for Consideration dated March 26, 2013, and 2) receive
and file the Financial Statements for the period ending February 28, 2013 and place on the
Engineering and Finance/Insurance Committees approval list for the March 28, 2013
meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
6. Review
of District’s Travel and
Expense Reimbursement Policy (Reference Material Included)
Staff will review and comment on the District’s Travel and Expense Reimbursement Policy.
Recommended
Action at the March 28, 2013 Board Meeting: Staff recommends that the
Board review and comment on the District’s Travel and Expense Reimbursement
Policy. Any agreed upon changes to the
policy will be brought back to the Board in April 2013.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
7. Resolution No. 13-3-1 Amending the
El Toro Water District Policy Statement 1994-12 (IV) Cash Reserve Policy
(Reference
Material Included)
Staff will review and comment on Resolution No. 13-3-1 which proposes
revisions to the District’s Cash Reserve Policy.
Recommended Action at the March 28, 2013
Board Meeting: Staff
recommends that the Board of Directors adopt Resolution No. 13-3-1 which amends
the El Toro Water District Cash Reserve Policy Statement 1994-12 (IV).
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
RESOLUTION NO. 13-3-1
RESOLUTION OF THE BOARD OF DIRECTORS
OF
THE
AMENDING POLICY STATEMENT
1994-12 (IV) “CASH RESERVE POLICY”
8. Review of District’s Identity Theft
Prevention Program (2008-23 (IV)
(Reference Material Included)
Staff will review and
comment on the District’s Identity Theft Prevention Program (2008-23 IV).
Recommended Action at the March 28, 2013 Board Meeting: Staff recommends no modifications to the District’s Identity Theft Prevention Program (2008-23 IV) as presented.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
9. El
Toro Water District’s Quarterly Report by the Auditors
(Reference Material Included)
Staff
will review and comment on White Nelson Diehl Evans LLC’s Quarterly Report by
the Auditors of ETWD’s Financial Statements for the first and second quarters
of the 2012/13 fiscal year.
Recommended Action at the March 28, 2013
Board Meeting: Staff recommends that the Board consider
receiving and filing White Nelson Diehl Evans LLC’s Quarterly Report by the
Auditors of ETWD’s Financial Statements for first and second quarters of the
2012/13 fiscal year.
Committee
Recommendation: The Committee will consider placing this item on the
Engineering and Finance/Insurance Committee approval list for the regular
meeting of the Board of Directors.
10. Draft South County Agencies Met
Director Selection Process (Reference Material Included)
Staff and ETWD South County director representatives will review and
comment on the draft South County Agencies Met Director Selection Process.
Recommended Action at the March 28, 2013 Board Meeting: Staff recommends that the Board of
Directors discuss and provide input on the draft South County Agencies Met
Director Selection Process.
Committee
Recommendation: The Committee will consider placing this item on the
Engineering and Finance/Insurance Committee approval list for the regular
meeting of the Board of Directors.
11. Lake Forest Chamber of Commerce
Membership Renewal (Reference
Material Included)
Staff will
review and comment on renewing the District’s membership with the Lake Forest
Chamber of Commerce. Staff recommends
renewing at the Corporate Basic Level in the amount of $1,200.00.
Recommended Action at the March 28, 2013 Board Meeting: Staff is recommending that the Board consider renewing the District’s membership in the Lake Forest Chamber of Commerce, at the Corporate Basic Level in the amount of $1,200.00.
Committee
Recommendation: The Committee will consider placing this item on the
Engineering and Finance/Insurance Committee approval list for the regular
meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
12. Water Budget Based Tiered
Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the status of the Water Budget Based Tiered Conservation Rate
Structure and Water Usage activity for the 2012/13 fiscal year.
CLOSE FINANCE AND INSURANCE COMMITTEE
MEETING
CLOSED SESSION
1.
Pursuant to
Government Code Section 54956.8 to consult with and instruct the District's
General Manager and/or his Designee, the District’s Director of Operations and
Engineering, who are acting as the District's designated Negotiators and are
charged with negotiating the price and terms concerning the acquisition of
easements which are required for the installation of recycled water lines and
facilities in conjunction with the District's Recycled Water
Expansion Project. Easement acquisition is required from:
|
Grantor |
APN |
|
Laguna Village Owners Association |
588-041-06,
588-042-13, 588-101-74, 588-121-01, 588-131-01 |
|
Casa de Laguna Association |
588-071-01 |
|
Ayres Hotel |
616-012-223 |
|
|
|
2.
pursuant to Government Code Section 54956.96 (a )
(2) (b) in order to receive, discuss, and/or take action concerning confidential
information obtained by the District’s representative in a Closed Session of
the South Orange County Wastewater Authority (SOCWA) (a joint powers agency)
3.
pursuant to
Government Code Section 54957 (b) (1) for the purpose
of reviewing the performance of the District's General
Manager for the calendar year 2012.
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
13. General
Manager Compensation
Board Action:
The Board will discuss and consider granting the District's General Manager a
superior performance award as the Board may deem appropriate.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at 24251 Los Alisos Blvd., Lake Forest, Ca.
92630. If any additional material related to an open session agenda item
is distributed to all or a majority of the board of directors after this agenda
is posted, such material will be made available for immediate public inspection
at the same location.
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,