I
hereby certify that the following agenda
was posted at least 72 hours prior
to the time
of the
meeting so noticed below at 24251 Los
Robert R. Hill, Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Vergara
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE
AGENDIZED
Determine need and take action to agendize
items(s) which arose subsequent to the posting of the Agenda. (ROLL CALL VOTE:
Adoption of this recommendation requires a two-thirds vote of the Board members
present, or, if less than two-thirds of the Board members are present, a unanimous
vote of those members present.)
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the September 24, 2013 Engineering and Finance/Insurance Committee.
Recommended Action at the October 24, 2013 Board Meeting:
Approve minutes for the September 24, 2013 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the October 24, 2012 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Baker
Water Treatment Plant Interconnection Agreement Among
ETWD, MNWD, and SMWD (Reference Material Included)
Staff and legal counsel will review and comment on the Baker Water Treatment Plant Interconnection Agreement Among ETWD, MNWD and SMWD (ETWD/MNWD/SMWD Interconnection Agreement).
Recommended Action at the October 24, 2013 Board Meeting:
Staff recommends that the
Board of Directors approve the ETWD/MNWD/SMWD Interconnection Agreement subject
to non-substantive changes approved by legal counsel and contingent upon the
District’s ultimate participation in the Baker Water Treatment Plant Project;
and authorize the General Manager to execute the Agreement.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee's recommended approval list for the regular meeting
of the Board of Directors.
3. Baker Water
Treatment Plant Agreement Between ETWD and IRWD
Providing Domestic
Water Interconnection (Reference Material Included)
Staff and legal counsel will review and comment on the Baker Water Treatment between ETWD and IRWD Providing Domestic Water Interconnection (ETWD/IRWD Interconnection Agreement).
Recommended Action at the October 24, 2013 Board Meeting:
Staff recommends that the Board of Directors approve the ETWD/IRWD Interconnection Agreement subject to non-substantive changes approved by legal counsel and contingent upon the District’s ultimate participation in the Baker Water Treatment Plant Project; and authorize the General Manager to execute the Agreement.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee's recommended approval list for the regular meeting
of the Board of Directors.
4. Baker Water
Treatment Plant Installment Sale Agreement Between
ETWD
and
IRWD (Reference Material Included)
Staff and legal counsel will review and comment on the Baker Water Treatment Plant Installment Sale Agreement Between ETWD and IRWD (ETWD/IRWD Installment Sale Agreement).
Recommended Action at the October 24, 2013 Board Meeting:
Staff recommends that the Board of Directors approve the ETWD/IRWD Installment Sale Agreement subject to non-substantive changes approved by legal counsel and contingent upon the District’s ultimate participation in the Baker Water Treatment Plant Project; and authorize the General Manager and Legal Counsel to execute the Agreement.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee's recommended approval list for the regular meeting
of the Board of Directors.
5. Recycled Water Expansion Project
Change Order Policy (Reference Material Included)
Staff will review and comment on the proposed
change order policy for the Recycled Water Expansion Project.
Recommended Action at the October 24, 2013 Board Meeting:
Staff
recommends that the Board adopt the Recycled Water Expansion Project Change
Order Policy.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee's recommended approval list for the regular meeting
of the Board of Directors.
ENGINEERING
GENERAL INFORMATION ITEMS
6. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
7. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS
REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Werner
INSURANCE
UPDATE REPORT
8. Quarterly Insurance Update Report (Reference Material Included)
Staff will review and comment on the Quarterly Insurance Report for the period July 1, 2013 through September 30, 2013.
TREASURER ACTION ITEMS
9. Financial Package -
Authorization to Approve Bills for Consideration Dated October 22, 2013 and
Receive and File Financial Statements as of September 30, 2013 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated October 22, 2013 and Financial Statements as of September 30, 2013.
Recommended Action at the October 24, 2013 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated October 22, 2013, and 2) receive and file the Financial Statements for the period ending September 30, 2013 and place on the Engineering and Finance/Insurance Committees approval list for the October 24, 2013 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
10. Appointment of Auditor – 2013/14 Fiscal Year (Reference Material Included)
The Audit Committee will review and comment on the proposal received by Charles Z. Fedak & Company in the amount of $27,000 to audit the District’s Financial Statements for fiscal year 2013/14.
Recommended Board Action at the October 24, 2013 Board Meeting: Staff recommends that the Board authorize the President and Secretary to enter into a letter agreement with Charles Z. Fedak & Company for an amount not to exceed $27,000 to audit the District’s Financial Statements for fiscal year 2013/14.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
11. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the status of the Water Budget Based Tiered Conservation Rate
Structure and Water Usage activity for the 2013/14 fiscal year.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
1.
to consult with legal counsel pursuant to subdivision
(b) (1) of Government
Code Section 54956.9 on a
matter of potential litigation - one matter.
REGULAR SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is located
at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,