I hereby certify that the
following agenda
was posted at least 72 hours prior to the time
of the
meeting so noticed below at 24251 Los
DENNIS P.
CAFFERTY, Dir Oper/Eng of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
7:30 a.m.
PLEDGE
OF ALLEGIANCE – Vice President Goldman
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
a.
Service
Awards
No
acknowledgements this month.
b.
Continuing
Education & Training, Degree and Certification Program Acknowledgement
No
acknowledgements this month.
c.
Special District/Employee Association
and Community Award acknowledgement
No
acknowledgements this month.
d.
New Employee Introductions
1)
Mr. Hill will welcome and introduce to
the Board, Josh Perez, Electrical
Systems/SCADA Supervisor.
2)
Mr. Hill will welcome and introduce to
the Board, Alex Harris, Recycled
Water Coordinator.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the October 23, 2014 El Toro Water District Board of Directors meeting, and the November 6, 2014 CAG meeting.
2. Approval of
Conferences and Meetings
There were no requests for conferences.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the November 24, 2014 Engineering/FIC Meeting)
a. Consider approving the minutes for the October 21, 2014, Engineering and Finance/Insurance Committee meeting
b. Consider authorizing the District’s General Manager to 1) enter into a construction contract with Trautwein Construction in the amount of $175,000 for construction of recycled water retrofits at identified recycled water use sites; 2) issue a purchase order contract to Ewing Irrigation Products in the amount of $15,000 for the purchase of retrofit material; and 3) issue a purchase order contract to American Backflow in the amount of $7,500 for retrofit material
c. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated November 24, 2014, and receive and file Financial Statements for the period ending October 31, 2014
d. Consider approving the District’s Annual Audit as presented by Charles Z. Fedak and Company
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
e.
Receive and File the Quarterly Review of the Pension
Plan
f.
Receive and File the Replacement of
ERISA Attorney
g.
El Toro Water District Capital Project Status Report
h.
Engineering Items Discussed at Various
Conferences and Meetings
i. Receive and File the Water Budget Based Tiered Conservation Rate Structure/Usage Activity and Mandatory Cutback Preparation
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings
Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
4. Amendments to ETWD Recycled Water
Rules and Regulations (Oral Report)
It
has been determined that the proposed action to amend the District's Recycled Water
Rules and Regulations in their entirety should be continued to provide more
time to collaborate with applicable regulatory agencies regarding the details
of the amendments.
Recommended action: Staff recommends that the Board of Directors
continue the public meeting to consider amendments to the District's Recycled
Water Rules and Regulations in their entirety to the District's regular Board
meeting on December 18, 2014.
5. Ineligibility
of Designated RW Sites for the Metropolitan/MWDOC Turf Removal Rebate Incentive
Program
(Reference Material Included)
Staff will review and comment on Staff's
position regarding the ineligibility of designated recycled water customers
within the ETWD service area for the Metropolitan/MWDOC Turf Removal Rebate
Incentive Program.
Recommended Action: Staff recommends that the Board of Directors provide direction regarding Staff's position and recommendation that designated recycled water customers within the ETWD service area be ineligible for the Metropolitan/MWDOC Turf Removal Rebate Incentive Program.
6. Resolution
No. 14-11-1 Approving the Updated ETWD Sewer System Management Plan (Reference Material Included)
Staff
will review and comment on the Statewide General Waste Discharge Requirements
for Sanitary Sewer Systems as prescribed in the State Water Resources Control
Board Order No. 2006-0003 and the most current Monitoring and Reporting Program
Order.
Recommended Action: Staff recommends that the Board of Directors adopt
Resolution No. 14-11-1 which approves the Updated El Toro Water District Sewer
System Management Plan which is consistent with Order 2006-0003 and Order
2013-0002 (Monitoring and Reporting Program requirements).
RESOLUTION NO. 14-11-1
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EL TORO
WATER DISTRICT
APPROVING THE UPDATED ETWD
SEWER SYSTEM MANAGEMENT PLAN (SSMP)
AS PRESCRIBED IN SWRCB ORDER NO.
2006-0003 AND
THE MONITORING AND REPORTING PROGRAM
AS
PRESCRIBED IN ORDER NO. 2013-0058 EXEC
7. ETWD Board Member Vacancy (Oral Discussion)
The
Board of Directors will discuss filling of a Board Member vacancy created by
the death of Ted F. Martin. Filling of the vacancy can be accomplished by
an appointment or a call for an election.
Recommended Action: The Board of Directors will provide the District’s
Secretary with direction as to how to proceed with filling the vacancy created
by the death of Ted F. Martin.
GENERAL MANAGER INFORMATION ITEMS
8. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
9. Scheduling of ETWD’s Board of Director’s Scheduled Meetings for Calendar Year 2015 (Reference Material Included)
Staff will review
and comment on the various conferences and meetings for calendar year 2015 that
might conflict with the Board of Director's scheduled 2015 Meetings to
determine whether they wish to make modifications to the current schedule. The Board Meetings are held the fourth
Thursday of each month at 7:30 a.m. and the Finance and Insurance Committee
meets the Tuesday prior to the fourth Thursday at 7:30 a.m.
Should
the Board elect to change the time and/or date of a meeting, they will be
requested to adopt a resolution at the December 18, 2014 Board meeting
establishing the place, time and date for scheduled Board meetings for calendar
year 2015.
10. Legislative Reports (Reference Material Included)
Mr. Hill will review and comment on the Legislative materials.
11. Public Education and Outreach/Water
Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff will comment on ETWD’s
Public Outreach Program.
12. SOCWA Reports (Reference Material Included)
a. SOCWA Finance Meeting – October 22, 2014
b. SOCWA Board Meeting – November 6, 2014
c. SOCWA Engineering Meeting – November 13, 2014
13. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Board/Met Directors Workshop Meeting – November 5, 2014
b. MWDOC Special Board Meeting – November 6, 2014
c. MWDOC Administration and Finance Committee – November 12, 2014
d. MWDOC Board of Directors Meeting – November 19, 2014
e. MWDOC Managers Meeting – November 20, 2014
14. LOCAL AGENCY FORMATION COMMISSION (LAFCO) REPORT (Reference Material Included)
a. Report on LAFCO Special Meeting – November 12, 2014
b. Report on LAFCO Regular Meeting – November
12, 2014
15. SOUTH ORANGE COUNTY WATERSHED
MANAGEMENT AREA (SOCWMA) EXECUTIVE AND MANAGEMENT COMMITTEE REPORTS (Reference Material Included)
a. Report on the October 2, 2014 Executive Committee Meeting
b. Report on the November 3, 2014 Management Committee Meeting
16. ISDOC
Meetings
(Reference Material Included)
a.
Report on the October 30, 2014
Quarterly Luncheon Meeting
17. waco
Meetings
(Reference Material Included)
a. Report
on the November 7, 2014 WACO Meeting
b. Report
on the November 18, 2014 WACO Planning Committee Meeting
18. City
COORDINATION EFFORTS (Reference
Material Included)
There
were no meetings.
At
this time the Board will go into Closed Session as follows:
1.
In accordance with
Government Code Section 54956.9 (d) (2) to consult with
legal counsel on two matters of potential litigation -
two matters.
2.
To conduct the General
Manager's annual performance evaluation pursuant to
Government Code Section 54957 (b)
(1).
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
19. GENERAL MANAGER
COMPENSATION
Board Action: The Board will discuss and consider granting
the District's General Manager a Performance Merit Award and/or a base salary
increase as the Board may deem appropriate.
COMMITTEE AND GENERAL INFORMATION
20. Computer Committee Report
There was no meeting this month.
21. Dates to Remember for
November/December (Reference Material Included)
22. Carry-Over
Pending Matters
There
are no carry over items.
Recommended Board Action: The Board will be requested
to take action adjourning today’s Board meeting to Thursday,
December 18, 2014 at 7:30 a.m. at the El Toro Water District, 24251 Los Alisos Boulevard,
Lake Forest, California.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,