I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
7:30 a.m.
PLEDGE
OF ALLEGIANCE – Director Vergara
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine need and take action to agendize items(s) which arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this recommendation requires a two-thirds vote of the Board members present, or, if less than two-thirds of the Board members are present, a unanimous vote of those members present.)
a.
Service
Awards
1) Mr. Hill will recognize and congratulate on behalf of the Board, Robert “Bob” Hazzard, Customer Service Representative II, for 25 years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
There
are no acknowledgements.
c.
Special District/Employee Association/Community
Award Acknowledgement and Employee Special Recognition
There are no acknowledgements.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the July 24, 2014 El Toro Water District Board of Directors meeting, and the August 6, 2014 Special Board meeting.
2. Approval of Conferences and Meetings
There were no requests for attendance.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the August 26, 2014 Engineering and FIC Meeting)
a. Consider approving minutes for the July 22, 2014 Engineering and Finance/Insurance Committee meeting
b. Consider authorizing the District’s General Manager to 1) enter into a contract with Tetra Tech in the amount of $223,800 for engineering design services for the Phase II expansion of the Recycled Water Distribution System, and 2) enter into a contract with Dudek in the amount of $49,775 for environmental services for the preparation of the necessary CEQA documents associated with the project.
c. Consider approving the Addendum to the Recycled Water Distribution System Expansion Mitigated Negative Declaration to address the On-Site Retrofit phase of the project.
d. Consider authorizing the District’s General Manager to enter into a change order in the existing contract with Pacific Hydrotech in the amount of $99,745.07 for the demolition, backfill and paving of the existing abandoned Clarifier No. 2 structure at the Water Recycling Plant
e. Consider authorizing the District’s General Manager to enter into a purchase order contract with Rincon Truck Center, Inc. in the amount of $43,905.97 for the installation of a new diesel particulate filter system on the District’s existing tanker truck tractor
f. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated August 26, 2014 and receive and file Financial Statements through July 31, 2014
ENGINEERING AND FINANCE/INSURANCE
COMMITTEE (FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
g. Receive and File the Quarterly Review of the 401(k) Pension Plan Performance
h. El Toro Water District Capital Project Status Report
i. Engineering Items Discussed at Various Conferences and Meetings
j. Receive and File the 2014/15 Water Budget Based Tiered Conservation Rate Structure and Water Usage Activity Report
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Board Action: The Board will be requested to approve the items removed from today’s consent Calendar.
3. Director
Reports for Meetings Attended
(Oral Report)
GENERAL
MANAGER ACTION ITEMS
There are no action items.
GENERAL MANAGER INFORMATION ITEMS
4. OC Grand Jury Report, “Sustainable
and Reliable OC Water Supply; Another Endangered Species?” (Reference Material Included)
Staff
will review and comment on MWDOC’s and OCWD’s individual agency responses to
the Findings and Recommendations contained in the OC Grand Jury Report entitled
“Sustainable and Reliable OC Water Supply; Another Endangered Species?”
The responses are due to the Orange County Superior Court on or before
September 2, 2014.
5. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
6. Legislative Reports (Reference Material Included)
Mr. Hill will review and comment on the Legislative materials.
7. Public Education and Outreach/Water
Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation report.
b. Staff will comment on ETWD’s
Public Outreach Program.
8. SOCWA Reports (Reference Material Included)
a. SOCWA Board Meeting – August 7, 2014
b. SOCWA Engineering Committee Meeting – August 14, 2014
c. SOCWA Technical Advisory Committee – August 14, 2014
d. SOCWA Special Meeting – Finance Committee – August 19, 2014
9. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Board/Met Directors Workshop Meeting – August 6, 2014
b. MWDOC Administration & Finance Committee – August 13, 2014
c. MWDOC Board of Directors Meeting – August 20, 2014
d. MWDOC Managers Meeting – August 21, 2014
10. LOCAL
AGENCY FORMATION COMMISSION (LAFCO) Report
a.
Report of the LAFCO Meeting – August 13, 2014
11. SOUTH ORANGE COUNTY WATERSHED MANAGEMENT AREA (SOCWMA)
EXECUTIVE AND MANAGEMENT COMMITTEE Reports
(Reference Material Included)
a. Report
on the August 25, 2014 Management Committee Meeting
12. ISDOC
Meetings
(Reference Material Included)
a.
Report on the August 5, 2014 Executive
Committee meeting
13. waco
Meetings
(Reference Material Included)
a. Report
on the August 1, 2014 WACO Meeting
b. Report
on the August 19, 2014 WACO Planning Committee Meeting
14. City Coordination Efforts
There were no meetings.
OPEN SESSION
CLOSED SESSION
At
this time the Board will go into Closed Session as follows:
1.
In
accordance with Government Code Section 54956.9 (d) ( 2) to consult with
legal counsel on a
matter of potential litigation - one matter.
2.
In
accordance with Government Code Section 54956.96 (a) and (b) to receive
and discuss confidential information
pertaining to a pending litigation matter of the South Orange County Wastewater
Authority (a joint powers authority of which the District is a member) - South
Orange County Wastewater Authority vs Michael Demaree, Does 1 through 25,
related cross complaint, (Orange County Superior Court).
3.
In
accordance with Government Code Section 54956.9 (d) ( 2) to consult with legal
counsel on a matter of potential litigation – claim filed by Jonathan Allen
Hughes dated August 10, 2014.
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION (General
Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
ACTION ITEM
Claim for Consideration -
At this time the Board
will consider taking action on the claim filed by Jonathan Allen Hughes dated August
10, 2014.
COMMITTEE AND GENERAL
INFORMATION
15. Computer Committee Report (Reference Material Included)
There was no meeting.
16. Dates to Remember for September/October (Reference Material Included)
17. Carry-Over
Pending Matters
There
are no carry over items.
DIRECTOR COMMENTS/NON-AGENDA ITEMS
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
September 25, 2014 at
7:30 a.m. at the El Toro Water District, 24251 Los Alisos Boulevard, Lake
Forest, California.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,