I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
PLEDGE
OF ALLEGIANCE – Vice President Goldman
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
a.
Service
Awards
1) President Martin will recognize and congratulate on behalf of the Board, Robert (Bob) Hill, General Manager for 40 years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
1.
Mr. Hill will recognize and
congratulate on behalf of the Board, David Barber, Maintenance Worker 1, for
obtaining his State of California Department of Public Health, Water
Distribution Operator Grade D2 certification.
c. Special
District/Employee Association/Community Award Acknowledgement and Employee
Special Recognition
No acknowledgement this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes of the April 21, 2014 Special Board meeting, the April 24, 2014 Board of Directors Meeting, and the April 30, 2014 Special Board meeting #2.
2. Attendance at
Conferences and Meetings
There were no requests for attendance.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, FINANCE/INSURANCE (FIC) AND PLAN ADMINISTRATOR COMMITTEES: (Reference Material for the Action and Informational Items is included in the agenda package for the May 20, 2014 Engineering/FIC Committee Meeting)
a. Consider approving the minutes for the April 22, 2014 Engineering and Finance/Insurance meeting
b. Consider authorizing the General Manager to 1) enter into a Purchase Order Contract with One Source Distributors in the amount of $93,960.00 for the purchase of the MCC equipment; 2) enter into a Construction Contract with Gilbert & Stearns, Inc. in the amount of $21,750.00 for the installation of the new MCC. Staff further recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Staff
also recommends that the Board of Directors make a finding that the project is
exempt from California Environmental Quality Act requirements based on the
Class 1 Categorical Exemption defined in the State Guidelines.
c. Consider authorizing the President and General Manager to enter into a Purchase Order Agreement with Tuttle-Click Forde in the amount of $92,556.04 for the purchase of two Ford F-150 pickup trucks and one Ford F-350 pickup truck with a service body.
d. Consider authorizing the President and General Manager to 1) enter into a Purchase Agreement with Rush Truck Center in the amount of $113,914.00 for the purchase of a Peterbilt truck Chassis, 2) enter into a Purchase Order Agreement in the amount of $45,953.40 with Scelzi Equipment, Inc. for the construction and installation of the dump truck bed, and 3) enter into a Purchase Order Agreement in the amount of $2,997.00 with Spartan Truck Company for the purchase and installation of an air weigh scale.
e. Consider authorizing the General Manager to enter into a Purchase Order Agreement with Presidio INX LLC, A Presidio Company in the amount of $52,234.10 to procure and install a 33 TB Nimble CS240 SAN Appliance.
f. Consider approving, ratify and confirm payment of those bills set forth in the
schedule of bills for consideration dated May 20, 2014, and receive and file financial statements through April 30, 2014
g.
Consider approving the Quarterly Report
by the Auditors for the third quarter of the 2013/14 fiscal year
h. Consider authorizing renewal of the District’s membership in SCAP in the amount of $3,372.00 for the 2014/15 fiscal year.
ENGINEERING AND FINANCE/INSURANCE COMMITTEE (FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
i. Receive and File the Quarterly Review of the Pension Plan Performance
j. El Toro Water District Capital Project Status Report
k. Engineering Items Discussed at Various Conferences and Meetings
l. Receive and File the Water Budget Based Tiered Conservation Rate Structure
and Water Usage activity for the 2013/14 fiscal year
APPROVAL OF ITEMS REMOVED FROM TODAY’S
CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
4. California
Special District Association (CSDA) Bylaw Amendment/Update (Reference Material Included)
Staff
will review and comment on proposed amendments to the CSDA Bylaws.
Completed ballots are due to CSDA on or before June 13, 2014.
Recommended Action: Staff recommends that the Board of Directors
consider approving the Bylaw amendments as proposed and approved by the CSDA
Board of Directors.
5. LAFCO Special District Seat Election (Reference Material Included)
Staff will review and comment on the necessity to submit an executed "Declaration of Qualification to Vote Form" to LAFCO by 3:00 PM on June 13, 2014.
Recommended Action: Staff recommends that the Board authorize the General Manager to complete the Declaration of Qualification to Vote Form and identify the District's President as the qualified representative to cast a board approved vote for the upcoming LAFCO Special District election.
6. Transmittal
of Election Information Special District
(Reference Material Included)
The
Board will review the Transmittal of Election Information form for Special
District’s from the Registrar of Voters Office and discuss: (1) whether the El
Toro Water district will or will not pay for
Statements of Qualification by candidates for the November 4, 2014 election,
and (2) the number of words the district authorizes
for
said Statements (200 or 400). The form
must be returned to the Registrar of Voters Office by May 28, 2014.
Recommended Action: The Board will consider: (1)
Whether the El Toro Water District will or will not pay for Statements of
Qualification by candidates for the November 4, 2014 Election and (2) the
number of words (200-400) that the district authorizes for said Statements.
7. Bay Delta Conservation Plan (BDCP) (Reference Material Included)
Staff
will review MWDOC's BDCP EIR/EIS comment letter which will be considered by the
MWDOC Board on May 21st. The due date for comments on the draft BDCP
EIR/EIS are currently due on June 13, 2014.
Recommended Action: Staff recommends that the Board consider directing
the General Manager to utilize the MWDOC comment letter as a template for an ETWD
comment letter regarding the draft BDCP EIR/EIS.
GENERAL MANAGER INFORMATION ITEMS
8. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
9. Legislative Reports (Reference Material Included)
Mr.
Hill will review and comment on the Legislative materials.
10. Public Education and Outreach/Water
Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
11. SOCWA Reports (Reference Material Included)
a. SOCWA Board Meeting – May 1, 2014
b. SOCWA Board Budget Workshop – May 5, 2014
c. SOCWA Engineering Committee Meeting – May 8, 2014
d. SOCWA Executive Committee – May 13, 2014
e. SOCWA Special Board Meeting – May 13, 2014
12. Municipal Water District Of Orange
County (MWDOC) Report
(Reference Material Included)
a. MWDOC Member Agency Manager’s Meeting – April 17, 2014
b. MWDOC Special Board Meeting – April 28, 2014
c. MWDOC Administration & Finance Committee – May 14, 2014
d. MWDOC Member Agency Manager’s Meeting – May 15, 2014
e. MWDOC Board of Directors Meeting – May 21, 2014
13. Local
Agency Formation Commission (LAFCO) Report
a. Report of the LAFCO meeting of May 14, 2014
14. South Orange County Watershed
Management Area (SOCWMA)
Management and/or Executive Committee
Report
a. Report on the May 5, 2014 Management Committee Meeting
15. ISDOC
Executive
Committee (Reference Material Included)
a.
Report on the May 13, 2014 ISDOC Executive
Committee meeting
16. waco
Planning
Committee (Reference Material Included)
a. Report
on the May 2, 2014 WACO Meeting
b. Report
on the May 20, 2014 WACO Planning Meeting
17. City Coordination Efforts
There were no meetings.
CLOSED SESSION
At
this time the Board will go into Closed Session as follows:
1.
In
accordance with Government Code Section 54956.9 (d) ( 2) to consult with
legal counsel on a
matter of potential litigation - one matter.
2.
In
accordance with Government Code Section 54956.96 (a) and (b) to receive
and discuss confidential information
pertaining to a pending litigation matter of the South Orange County Wastewater
Authority (a joint powers authority of which the District is a member) - South
Orange County Wastewater Authority vs Michael Demaree, Does 1 through 25,
related cross complaint, (Orange County Superior Court).
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
COMMITTEE AND GENERAL INFORMATION
18. Computer Committee Report
There was no meeting.
19. Dates to Remember for
May/June 2013 (Reference Material
Included)
20. Carry-Over
Pending Matters
There are no carry over matters.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
June 26, 2014 at 7:30 a.m.
at
the El Toro Water District,
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,