I hereby certify that the following agenda
was posted at least 72 hours prior to the time
of the
meeting so noticed below at 24251 Los
ROBERT R.
HILL, Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
7:30 a.m.
PLEDGE
OF ALLEGIANCE – Director Vergara
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose subsequent to the posting
of the Agenda. (ROLL CALL VOTE: Adoption of this recommendation requires a
two-thirds vote of the Board members present, or, if less than two-thirds of
the Board members are present, a unanimous vote of those members present.)
a.
Service
Awards
No
acknowledgements this month.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
No
acknowledgements this month.
c.
Special District/Employee
Association/Community Award Acknowledgement
and Employee Special Recognition
No
acknowledgements this month.
CONSENT CALENDAR
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the February 27, 2014 Board of Directors meeting.
2. Attendance at
Conferences and Meetings
The Board will consider authorizing Directors Martin, Goldman, Kahn, Vergara, Werner, and Robert R. Hill, General Manager to attend the ACWA Spring Conference being held May 5-9, 2014 in Monterey, California.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the March 25, 2014 FIC and Engineering Meeting)
a. Consider
approving minutes for the February 25, 2014 Engineering and Finance/Insurance
Committee Meeting
b. Consider
ratifying the
General Managers authorization to issue a Purchase Order to One Source
Distributors in the amount of $82,745 for the purchase of the Tertiary Treatment
Plant Project Control Panel
c. Consider
approving, ratify and confirm payment of those bills set forth in the schedule of
Bills for Consideration dated March 25, 2014, and receive and file Financial
Statements through February 28, 2014
d. Consider approving the District’s Travel and
Expense Reimbursement Policy
e. Consider approving Resolution No. 14-3-1
Amending the El Toro Water District Policy Statement 1994-12 (IV) Cash Reserve
Policy
f. Consider approving the District’s Identity
Theft Prevention Program (2008-23 (IV)
g. Consider abstaining from voting for the
appointment of the CAMP Trust’s Board of Trustees
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
h.
Receive and File the Quarterly Reports
by the Auditors for the first and second quarters of the 2013/14 fiscal year
i.
El Toro
Water District Capital Project Status Report
j. Engineering Items Discussed at Various Conferences and Meetings
k. Receive and File the 2014/15 Budget Preparation Schedule
l.
Receive and File the Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s Consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings Attended (Oral Report)
4. Resolution
No. 14-3-1 Amending the District’s Rules and Regulations for Recycled Water in
Their Entirety (Schedule 3-S) (Reference Material Included)
Staff
will review and comment on Resolution No. 14-3-1 which amends the District’s
Rules and Regulations for Recycled Water in their entirety (Schedule 3-S).
Amendments accommodate the District’s Recycled Water Expansion Project and
comply with all applicable regulatory requirements.
Recommended Action: Staff recommends that the Board of Directors adopt
Resolution No. 14-3-1 which amends the District’s Rules and Regulations for Recycled
Water in their entirety (Schedule 3-S).
RESOLUTION NO. 14-3-1
OF THE BOARD OF DIRECTORS
OF EL TORO
WATER DISTRICT
AMENDING THE DISTRICT’S RULES AND
REGULATIONS
FOR RECYCLED WATER IN THEIR ENTIRETY
(SCHEDULE NO. 3-S)
5. Amendments to AB 1331, SB 848 and SB
927
(Reference Material Included)
Staff
and the Board designated South Orange County Watershed Management Area
Executive Committee Member will review and comment on proposed amendments to
draft 2014 Water Bond Measures AB 1331, SB 848 and SB 927. Amendments are
intended to more appropriately include South Orange County in the San Diego
Funding Area for purposes of allocating available state grant funding to plan
and implement South OC Integrated Regional Water Management Plans.
Recommended
Action:
Staff recommends that the Board of Directors authorize the President to execute
and send letters to appropriate Assembly and Senate Members requesting their
support to amend language in AB 1331, SB 848 and SB 927 to more appropriately
include South OC in the San Diego Funding Area.
6. ACWA
– JPIA Commitment to Excellence Agreement (Reference Material Included)
Staff
will review and comment on a Commitment to Excellence Agreement between the
Association of California Water Agencies – Joint Powers Insurance Association
and ETWD. The agreement creates a partnership and commitment to a program
of excellence that, through the implementation of “best practices” reduces the
potential and frequency of Vehicle losses, Infrastructure losses, Construction losses, Employment practices claims and Ergonomic and Fall
injuries.
Recommended
Action:
Staff recommends that the Board of Directors and the General Manager execute
the Commitment to Excellence Agreement between ACWA-JPIA and ETWD.
GENERAL MANAGER INFORMATION ITEMS
7. Nominations/Election
of Regular and Alternate Special District Members of LAFCO (Reference Material Included)
Staff
will review and comment on the upcoming OC Local Agency Formation Commission
nominations/election of the Regular and Alternate Special District seats that
expire on June 30, 2014. The deadline for submitting nominations is April
18 the ballots/declarations of qualifications are due on June 13 and the
tabulation/announcement will be on June 16, 2014.
8. Recycled
Water Expansion Project On-Site Conversion Entry License Agreement (Oral Report)
Staff
will review and comment on the status of the proposed Recycled Water Expansion
project On-Site Conversion License Agreement (License Agreement) intended to
facilitate conversion of existing potable irrigation use sites to recycled
water use sites in accordance with the District’s Recycled Water Rules and
Regulation Schedule 3-S.
9. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
10. Legislative
Reports (Reference
Material Included)
Mr. Hill will review and comment on
the Legislative reports.
11. Public Education and Outreach/Water
Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
12. South Orange County Water Authority (SOCWA) Reports (Reference Material Included)
a. SOCWA Finance Committee Meeting – March 4, 2014
b. SOCWA Board Meeting – March 6, 2014
c.SOCWA Engineering Committee Meeting – March 13, 2014
13. Municipal Water District of Orange County
(MWDOC) Reports
(Reference Material Included)
a. MWDOC Board/Met Directors Workshop Meeting – March 5, 2014
b. MWDOC Special Board Meeting – March 7, 2014
c. MWDOC Administration & Finance Committee – March 12, 2014
d. MWDOC Board of Directors Meeting – March 19, 2014
14. Local Agency Formation Commission (LAFCO) Report
(Reference Material Included)
a. Report
of the LAFCO Strategic Planning Meeting of March 14, 2014
15. South Orange County Watershed Management
Area (SOCWMA) Executive
and Management Committee Reports (Oral Report)
a. Report on the March 3, 2014 Management Committee conference call
16. ISDOC
Meetings
(Reference Material Included)
a.
Report on the March 4, 2014 Executive
Committee meeting
17. waco
Meetings
(Reference Material Included)
a. Report
on the March 7, 2014 WACO Meeting
b. Report
on the March 18, 2014 WACO Planning Committee Meeting
18. City Coordination Efforts
(Reference Material Included)
a. Report
on the March 5, 2014 Lake Forest Utility Coordination Meeting
COMMITTEE AND GENERAL INFORMATION
19. Computer Committee Report
a.
Report on the March 13, 2014 Computer Committee
Meeting
20. Dates to Remember for
March/April (Reference Material Included)
21. Carry-Over
Pending Matters
There are
no carry-over pending matters.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
ATTORNEYS REPORT
CLOSED SESSION
At
this time the Board will go into Closed Session as follows:
1.
In
accordance with Government Code Section 54956.9 (d) ( 2) to consult with
legal counsel on a matter
of potential litigation - one matter.
2.
In
accordance with Government Code Section 54956.96 (a) and (b) to receive
and discuss confidential information
pertaining to a pending litigation matter of the South Orange County Wastewater
Authority (a joint powers authority of which the District is a member) - South
Orange County Wastewater Authority vs Michael Demaree, Does 1 through 25,
related cross complaint, (Orange County Superior Court).
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
April 24, 2014 at 7:30 a.m.
at
the El Toro Water District,
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,