I hereby certify that the
following agenda
was posted at least 72 hours prior to the time
of the
meeting so noticed below at 24251 Los
Michael P.
Grandy, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
PLAN ADMINISTRATOR
AND
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
7:30 a.m.
PLEDGE
OF ALLEGIANCE – Director Kahn
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
a.
Service
Awards
No
acknowledgements this month.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
No
acknowledgements this month.
c. Special District/Employee Association/Community
Award Acknowledgement and Employee Special Recognition
No
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the October 24, 2013 El Toro Water District Board of Directors meeting.
2. Approval of
Conferences and Meetings (No Reference Material)
There were no requests for conferences.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the November 25, 2013 Engineering/ FIC Meeting)
a. Consider approving the minutes for the October 22, 2013, Engineering and Finance/Insurance Committee meeting
b. Consider authorizing the General Manager to issue a Purchase Order to One Source Distributors in the amount of $89,816 for the purchase of four new Programmable Logic Controllers (PLCs)
c. Consider
authorizing the General Manager to enter into a construction contract with
Gilbert & Stearns, Inc. in the amount of $97,262 for the purchase and
installation of two 480V, 1600A automatic transfer switches at the Water
Recycling Plant
d.
Consider
approving, ratify and confirm payment of those bills set forth in the schedule
of Bills for Consideration dated November 25, 2013, and receive and file Financial
Statements for the period ending October 31, 2013
e.
Consider
approving renewal of the District’s membership in 1) CSDA in the amount of $5,294
for calendar year 2014, 2) renewal of the District’s membership in the
Association of California Water Agencies (ACWA) in the amount of $19,266.50 for
calendar year 2014, 3) renewal of the District’s membership in the WateReuse Association in the amount of $1,418.81 for
calendar year 2014, and 4) authorize the General Manager to pursue recognition
as a “Bronze” Conference Sponsor in the amount of $1,500 for the WateReuse California Annual Conference Sponsorship
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERALINFORMATION ITEMS TO BE RECEIVED AND FILED
f.
El Toro Water District Capital Project Status Report
g.
Engineering Items Discussed at Various
Conferences and Meetings.
h. Receive and File the Water Budget Based Tiered Conservation Rate Structure & Usage Activity Report
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
PLAN ADMINISTRATOR MEETING
At this time President
Martin will call the meeting of the Plan Administrator of the El Toro Water
District’s 401(k) Retirement Savings Plan and Trust Agreement to order.
3. Quarterly
Review of Pension Plan Performance (Reference Material
Included)
Representative from HighMark will review and comment on the investment
performance of the District’s 401(k) Retirement Plan as of September 30, 2013.
ACTION
ITEM
4. Revised ETWD Investment Policy
Statement for the Retirement
Savings Plan (Reference Material
Included)
Staff
will review and comment on proposed revisions to the District’s Retirement
Savings Plan Investment Policy Statement.
Recommended Action: Staff recommends that the
Board of Directors consider adopting the proposed revisions to the District
Retirement Savings Plan Investment Policy Statement.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
5. El Toro Water District’s 2012/13
Annual Audit Report (Reference Material Included)
Staff, the Audit Committee
and the Auditor’s will review and comment on White Nelson Diehl Evans LLP’s
2012/13 Annual Audit Report of ETWD’s Financial Statements, the Appropriations
Limitations, and the SAS 14 Letter to the Board or Directors.
Recommended
Action: Staff and the Audit Committee recommend that
the Board consider receiving and filing White Nelson Diehl Evans LLP’s 2012/13
Annual Audit Report of ETWD’s Financial Statements, the Appropriations
Limitations, and the SAS 14 Letter to the Board or Directors.
DIRECTOR/COMMITTEE
REPORTING
6. Director Reports for Meetings Attended
(Oral Report)
GENERAL
MANAGER ACTION ITEMS
7. Baker Water Treatment Plant Project (Reference Material Included)
Staff
will review and comment on the status of all applicable Baker Water Treatment Plant
Project (Project) Agreements and confirm ETWD participation cost implication
based upon final Project Costs.
Recommended Action: Staff recommends that the Board of Directors consider:
1) Approving the Amended and Restated
Agreement for Construction, Operation and Maintenance of the Baker Water
Treatment Plant subject to non-substantive changes approved by legal counsel,
and to authorize the General Manager and Legal Counsel to execute said
Agreement.
2) Approving financial participation in
the Baker Water Treatment Plant Project in accordance with the terms and
conditions of all approved applicable Baker Water Treatment Plant Agreements.
8. Association
of California Water Agencies (ACWA) Officer Elections
(Reference
Material Included)
Staff will
review and comment on the procedure used regarding the nomination and election
of ACWA officers during the ACWA Fall Conference.
Each member
agency is entitled to one vote on behalf of the District. The Nominating Committee will present its
report during a general session meeting immediately following the luncheon at
the ACWA Fall Conference on Wednesday, December 4, 2013.
Recommended
Action: Staff
recommends that the Board of Directors authorize the Board President to cast
the District’s vote regarding the nomination and election of ACWA officers
during the ACWA General Session on Wednesday, December 4, 2013,
and if necessary on Thursday, December 5, 2013.
9. Approval
of Amended and Restated ISDOC Bylaws (Reference Material Included)
Staff
will review and comment on the proposed Amended and Restated Independent
Special Districts of Orange County Bylaws which are slated to become effective
December 10, 2013. Completed ballots must be received by ISDOC no later
than 5:00pm on Monday, December 9, 2013.
Recommended Action: Staff recommends that the Board of Directors
discuss and consider approving the Amended and Restated ISDOC Bylaws as
proposed by the ISDOC Executive Committee and authorize the Board President to
complete and submit the Ballot on or before Monday, December 9, 2013.
GENERAL MANAGER INFORMATION
ITEMS
10. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
11. Scheduling of ETWD’s Board of Director’s Scheduled Meetings for Calendar Year 2014 (Reference Material Included)
Staff will review
and comment on the various conferences and meetings for calendar year 2014 that
might conflict with the Board of Director's scheduled 2014 Meetings to
determine whether they wish to make modifications to the current schedule. The Board Meetings are held the fourth
Thursday of each month at 7:30 a.m. and the Finance and Insurance Committee
meets the Tuesday prior to the fourth Thursday at 7:30 a.m.
Should
the Board elect to change the time and/or date of a meeting, they will be
requested to adopt a resolution at the December 19, 2013 Board meeting establishing
the place, time and date for scheduled Board meetings for calendar
year 2014.
12. Legislative Reports (Reference Material Included)
Mr. Hill will review and comment on the Legislative materials.
13. Public
Education and Outreach/Water Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff will comment on ETWD’s
Public Outreach Program.
14. SOCWA Reports (Reference Material Included)
a.
SOCWA Finance Committee Meeting – November 5,
2013
b. SOCWA Board Meeting – November 7, 2013
c. SOCWA Engineering Committee Meeting – November 14, 2013
15. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Board/Met Directors Workshop Meeting – November 6, 2013
b. MWDOC Elected Officials Forum – November 7, 2013
c. MWDOC Admin/Finance Committee Meeting – November 13, 2013
d. MWDOC Board Meeting – November 20, 2013
16. LOCAL AGENCY FORMATION COMMISSION (LAFCO) REPORT
a.
Report
on the November 13, 2013 Meeting
17. SOUTH ORANGE COUNTY WATERSHED
MANAGEMENT AREA (SOCWMA) EXECUTIVE AND MANAGEMENT COMMITTEE REPORTS (Reference Material Included)
a. Report on the November 4, 2013 Management Committee Meeting
18. ISDOC
Meetings
(Reference Material Included)
a.
Report on the October 31, 2013 ISDOC
Quarterly meeting
b.
Report on the November 5, 2013
Executive Committee meeting
c.
Report on the November 21, 2013 OCCOG
Board meeting
19. waco
Meetings
(Reference Material Included)
a. Report
on the November 1, 2013 WACO Meeting
b. Report
on the November 19, 2013 WACO Planning Committee Meeting
20. City
COORDINATION EFFORTS (Reference
Material Included)
There were
no meetings.
ATTORNEYS REPORT
1. to consult with legal counsel pursuant to Government
Code Section 54956.9 (d) (2) on a matter of potential litigation - one matter.
2.
To conduct the General
Manager's annual performance evaluation pursuant to
Government Code Section 54957 (b)
(1).
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
21. GENERAL MANAGER
COMPENSATION
Board
Action: The Board
will discuss and consider granting the District's General Manager a Performance
Merit Award and/or a base salary increase as the Board may deem appropriate.
COMMITTEE AND GENERAL INFORMATION
22. Computer Committee Report
There was no meeting this month.
23. Dates to Remember for
November/December (Reference Material Included)
24. Carry-Over
Pending Matters
There are no carry-over pending
matters.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
December 19, 2013 at 7:30 a.m. at the El Toro Water District, 24251
Los Alisos Boulevard, Lake Forest, California.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at 24251 Los Alisos Blvd., Lake Forest, Ca.
92630. If any additional material related to an open session agenda item
is distributed to all or a majority of the board of directors after this agenda
is posted, such material will be made available for immediate public inspection
at the same location.
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,