I hereby certify that the
following agenda
was posted at least 72 hours prior to the time
of the
meeting so noticed below at 24251 Los
ROBERT R.
HILL, Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
AND
PLAN
ADMINISTRATOR MEETING
7:30 a.m.
PLEDGE
OF ALLEGIANCE – Director Vergara
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
a.
Service
Awards
1)
Mr. Hill will recognize and congratulate on
behalf of the Board, Christopher Magill, Tractor-Tanker-Trailer Driver, for 10
years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program Acknowledgement
1)
Mr.
Hill will recognize and congratulate on behalf of the Board, Jordan Velasco, Maintenance
Worker II, for receiving his State of California Department of Public Health
Water Distribution Operator Grade D3 Certification.
2)
Mr.
Hill will recognize and congratulate on behalf of the Board, Stuart Kain, Maintenance Worker II, for receiving his State of
California Department of Public Health Water Distribution Operator Grade D3
Certification.
c. Special
District/Employee Association and Community Award acknowledgement
No
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the September 26, 2013 El Toro Water District Board of Directors meeting.
2. Approval of
Conferences and Meetings
There were no requests for conferences.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the October 22, 2013 Engineering/FIC Meeting)
a. Consider approving the minutes for the September 24, 2013, Engineering and Finance/Insurance Committee meeting
b. Consider approving the ETWD/MNWD/SMWD Interconnection Agreement subject to non-substantive changes approved by legal counsel and contingent upon the District’s ultimate participation in the Baker Water Treatment Plant Project; and authorize the General Manager to execute the Agreement.
c. Consider approving the ETWD/IRWD Interconnection Agreement subject to non-substantive changes approved by legal counsel and contingent upon the District’s ultimate participation in the Baker Water Treatment Plant Project; and authorize the General Manager to execute the Agreement.
d. Consider approving the ETWD/IRWD Installment Sale Agreement subject to non-substantive changes approved by legal counsel and contingent upon the District’s ultimate participation in the Baker Water Treatment Plant Project; and authorize the General Manager and Legal Counsel to execute the Agreement.
e. Consider adopting the Recycled Water Expansion Project Change Order Policy.
f. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated October 22, 2013, and receive and file Financial Statements for the period ending September 30, 2013
g. Consider authorizing the President and Secretary to enter into a letter agreement with Charles Z. Fedak & company for an amount not to exceed $27,000 to audit the District’s Financial Statements for fiscal year 2013/14
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
h.
El Toro Water District Capital Project Status Report
i.
Engineering Items Discussed at Various
Conferences and Meetings
j. Receive and File the Quarterly Insurance Report for the period July 1, 2013 through September 30, 2013
k. Receive and File the Water Budget Based Tiered Conservation Rate Structure & Usage Activity Report
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings
Attended (Oral Report)
PLAN ADMINISTRATOR MEETING
At this time President Martin will call the meeting of the Plan
Administrator of the El Toro Water District’s 401(k) Retirement Savings Plan
and Trust Agreement to order.
4. ETWD
Investment Policy Statement for Retirement Savings Plan
(Reference Material Included)
For
information purposes, staff will review and comment on proposed revisions to
the District’s Retirement Savings Plan Investment Policy Statement as
recommended by the District’s Investment Manager, HighMark
Capital Management, Inc.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
GENERAL
MANAGER ACTION ITEMS
5. ETWD
Point of Distribution (POD) Program Participation (Reference Material Included)
Staff
will review and comment on ETWD’s proposed participation through WEROC in a
voluntary state and federal program designed to ensure the availability of
critical public services in the event of a bioterrorist attack (Anthrax) by
making emergency response medications available to utility service employees.
Recommended Action: Staff recommends that the Board of Directors
authorize the General Manager and staff to participate in the voluntary WEROC
emergency POD program.
GENERAL MANAGER INFORMATION ITEMS
6. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
7. Legislative Reports (Reference Material Included)
Mr. Hill will review and comment on the Legislative materials.
8. Public Education and Outreach/Water
Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff will comment on ETWD’s
Public Outreach Program.
9. SOCWA Reports (Reference Material Included)
a. SOCWA Special Executive Committee Meeting – September 27, 2013
b. SOCWA Board Meeting – October 3, 2013
c. SOCWA Engineering Meeting – October 10, 2013
10. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Board/Met Directors Workshop Meeting – October 2, 2013
b. MWDOC Administration and Finance Committee – October 9, 2013
c. MWDOC Board of Directors Meeting – October 16, 2013
d. MWDOC Water Policy Forum – October 23, 2013
11. LOCAL AGENCY FORMATION COMMISSION (LAFCO) REPORT (Reference Material Included)
a. Report on LAFCO Meeting – October 9, 2013
12. SOUTH ORANGE COUNTY WATERSHED
MANAGEMENT AREA (SOCWMA) EXECUTIVE AND MANAGEMENT COMMITTEE REPORTS (Reference Material Included)
a. Report on the October 7, 2013 Management Committee Meeting
13. ISDOC
Meetings
(Reference Material Included)
a.
Report on the October 8, 2013 Executive
Committee meeting
14. waco
Meetings
(Reference Material Included)
a. Report
on the October 4, 2013 WACO Meeting
b. Report
on the October 15, 2013 WACO Planning Committee Meeting
15. City
COORDINATION EFFORTS (Reference
Material Included)
There
were no meetings.
1.
to consult with legal counsel pursuant to subdivision
(b) (1) of Government
Code Section 54956.9 on a
matter of potential litigation - one matter.
REGULAR SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide
an oral report on the Closed Session.
COMMITTEE AND GENERAL INFORMATION
16. Computer Committee Report
There was no meeting this month.
17. Dates to Remember for
October/November (Reference Material Included)
18. Carry-Over
Pending Matters
There
are no carry over items.
Recommended Board Action: The Board will be requested
to take action adjourning today’s Board meeting to Tuesday, November
26, 2013 at 7:30
a.m. at the El Toro Water District, 24251 Los Alisos Boulevard, Lake Forest,
California.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,