I hereby certify that the
following agenda
was posted at least 72 hours prior to the time
of the
meeting so noticed below at 24251 Los
ROBERT R.
HILL, Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
7:30 a.m.
PLEDGE
OF ALLEGIANCE – Vice President Goldman
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
a.
Service
Awards
There
are no acknowledgements.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
1)
Mr.
Hill will recognize and congratulate on behalf of the Board, Garth Botha, Maintenance Worker II for receiving the California Department of Public Health
Grade D3 Water Distribution Certificate.
c. Special
District/Employee Association/Community Award acknowledgement and Employee
Special Recognition
There
are no acknowledgements.
d. New
Employee Recognition
1)
Mr. Hill will introduce to the Board,
Judy Cimorell, Human Resources Manager.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the August 15, 2013 Special Board meeting, and the August 22, 2013 El Toro Water District Board of Directors meeting.
2. Approval of Conferences
and Meetings
The Board will consider authorizing Directors Martin, Goldman, Vergara, Kahn, Werner, and Bob Hill, General Manager, to attend the Association of California Water Agencies (ACWA/JPIA) Fall Conference being held December 2-6, 2013 in Los Angeles, California.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the September 24, 2013 Engineering/ FIC Meeting)
a. Consider approving the minutes for the August 20, 2013, Engineering and Finance/Insurance Committee meeting
b. Consider authorizing the General Manager to 1) enter into a Purchase Order Contract with Cummins Cal Pacific in the amount of $26,371.04 for the purchase of a new 30 kW standby generator; 2) enter into a Construction Contract with SS Mechanical Corp. in the amount of $15,500.00 for the installation of the new generator at the R-6 Reservoir Chloramination Facility.
c. Consider authorizing the District’s President and General Manager to enter into a construction contract with Paulus Engineering, Inc. in the amount of $2,758,856.00 for construction of the Recycled Water Expansion Project North Side Distribution System.
d. Consider authorizing General Manager to execute the “Agreement Relating to Baker Pipeline Capacity Transfers Amongst Baker Water Treatment Plant Participants” contingent upon the District’s ultimate participation in the Baker Water Treatment Plant Project.
e. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated September 24, 2013, and receive and file Financial Statements for the period ending August 31, 2013
f. Consider approving Resolution No. 13-9-1 Adoption of the ETWD Appropriations Limit for Fiscal Year 2013/14
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
g.
Receive and File staff’s recommendation of no changes to
the ETWD Investment Policy Statement (IPS) 1985-3 (IV)
h.
Receive and File the District’s 2012/13 fiscal year
Capital Facility Fee Reserve reconciliation report
i.
El Toro Water District Capital Project Status Report
j.
Engineering Items Discussed at Various
Conferences and Meetings
k.
Receive and File the
Water Budget Based Tiered Conservation Rate Structure & Usage Activity Report
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings
Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
4. ACWA Region 10 Election of Officers and Board Members for the 2014/15 Term (Reference Material Included)
Staff will review and comment on the upcoming 2014/15 election and candidates for ACWA Region 10 Officers and Board Members.
Recommended Board Action: Staff recommends that the Board of Directors consider authorizing President Martin to cast a vote for the Nominating Committee’s recommended slate of candidates or the appropriate number of individual candidates as agreed upon by the Board of Directors. Said candidate vote must be submitted to ACWA on or before September 30, 2013.
5. Poseidon
HB Ocean Desalination Coastal Development Permit – OC Workgroup Support Letter (Reference material included)
Staff
will review and comment a draft letter to the California Coastal Commission recommending
that the Commission consider approving the Huntington Beach Seawater
Desalination Facility Coastal Development Permit No. E06-007.
This Draft letter would be transmitted to the Coastal Commission from MWDOC on
behalf of the OC Workgroup who have been collectively meeting with Poseidon for
many years to determine the most efficient public-private partnership to cost
effectively integrate desalinated water into the County’s water systems.
Recommended Action: Staff recommends that the Board of Directors
consider approving the MWDOC/OC Workgroup Support Letter for the Huntington
Beach Seawater Desalination Facility – Coastal Development Permit No. E06-007.
GENERAL MANAGER INFORMATION ITEMS
6. General Manager’s Monthly Report (Report Included)
Staff will review and comment on the General Manager’s Monthly Report.
7. Legislative Reports (Reference Material Included)
Staff will review and comment on the Legislative materials.
8. Public
Education and Outreach/Water Conservation Report (Reference Material Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff
will comment on ETWD’s Public Outreach Program.
9. SOCWA Reports (Reference Material Included)
a. SOCWA Finance Committee Meeting – September 3, 2013
b. SOCWA Board Meeting – September 5, 2013
c. SOCWA Executive Committee Meeting – September 9, 2013
d. SOCWA Engineering Committee Meeting – September 12, 2013
e. SOCWA Technical Advisory Committee Meeting – September 19, 2013
f. SOCWA Executive Committee Meeting – September 20, 2013
10. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Managers Meeting – August 22, 2013
b. MWDOC Special Board Meeting – August 28, 2013
c. MWDOC Board/Met Directors Workshop Meeting – September 4, 2013
d. MWDOC Administration and Finance Committee – September 11, 2013
e. MWDOC Board of Directors Meeting – September 18, 2013
11. LOCAL AGENCY FORMATION COMMISSION (LAFCO) REPORT (Reference Material Included)
a. Report on the LAFCO Meeting – September 11, 2013
12. SOUTH ORANGE COUNTY WATERSHED
MANAGEMENT AREA (SOCWMA) EXECUTIVE AND MANAGEMENT COMMITTEE REPORTS (Reference Material Included)
There were no meetings in
September.
13. ISDOC
Meetings
(Reference Material Included)
a.
Report on the September 3, 2013
Executive Committee meeting
14. waco
Meetings
(Reference Material Included)
a. Report
on the September 6, 2013 WACO Meeting
b. Report
on the September 17, 2013 WACO Planning Committee Meeting
15. City
COORDINATION EFFORTS (Reference
Material Included)
a.
City of Lake Forest Utility Coordination Meeting –
September 4, 2013
ATTORNEYS REPORT
At this time the
Board will go into Closed Session for the following matter:
1.
to consult with legal counsel pursuant to subdivision
(b) (1) of Government
Code Section 54956.9 on a
matter of potential litigation - one matter.
OPEN SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide
an oral report on the Closed Session.
COMMITTEE AND GENERAL INFORMATION
16. Computer Committee Report
There was no meeting this month.
17. Dates to Remember for
September/October (Reference Material Included)
18. Carry-Over
Pending Matters
There are no carry-over pending
matters.
ETWD Emergency Potable Water Trailer
Staff will
provide the Board with an opportunity to inspect the ETWD Emergency Potable
Water Trailer along with an overview of Standard Operating Procedures.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday, October 24, 2013
at 7:30 a.m.
at
the El Toro Water District,
The agenda
material for this meeting is available to the public at the District's
Administrative Office, which is located at
Request for Disability-Related Modifications or
Accommodations
If you
require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,