I hereby certify that the following agenda

was posted at least 72 hours prior to the time

of the meeting so noticed below at 24251 Los

Alisos Boulevard, Lake Forest, California.

                                                                                                                                                                              

                                                                     

ROBERT R. HILL, Secretary of the

El Toro Water District and the Board of

Directors thereof                                          

 

 

AGENDA

 

EL TORO WATER DISTRICT

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

APRIL 25, 2013
7:30 a.m.

 

 

CALL MEETING TO ORDER – President Martin

 

PLEDGE OF ALLEGIANCE – President Martin

 

ORAL COMMUNICATIONS/PUBLIC COMMENTS

 

Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board.  Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.”  The public will identify themselves when called on and limit their comments to three minutes.

 

ITEMS RECEIVED TOO LATE TO BE AGENDIZED

 

Determine need and take action to agendize items(s) which arose subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this recommendation requires a two-thirds vote of the Board members present, or, if less than two-thirds of the Board members are present, a unanimous vote of those members present.)

 

PRESENTATION OF AWARDS, RECOGNITIONS AND INTRODUCTIONS

a.    Service Awards

 

1)        Mr. Hill will recognize and congratulate on behalf of the Board, Alejandro Sepulveda, Tractor-Tanker Trailer Driver, for 15 years of service with the District.

 

b.    Continuing Education & Training, Degree and Certification Program acknowledgement

 

1)   Mr. Hill will recognize and congratulate on behalf of the Board, Garth Botha, Maintenance Worker II , for obtaining Certification in Water Utility Science: Water Treatment.

 

c.   Special District/Employee Association/Community Award Acknowledgement and Employee Special Recognition

 

No acknowledgement this month.

 

CONSENT CALENDAR

 

(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)

 

1.         Approval of Minutes (Minutes Included)

 

Approve minutes of the March 28, 2013 Board of Directors Meeting.

 

2.         Attendance at Conferences and Meetings

 

There were no requests for attendance.

 

APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, FINANCE/INSURANCE (FIC) AND PLAN ADMINISTRATOR COMMITTEES: (Reference Material for the Action and Informational Items is included in the agenda package for the April 23, 2013 Engineering/FIC Committee Meeting)

 

a.    Consider approving the minutes for the March 26, 2013 Engineering and Finance/Insurance meeting

 

b.    Consider authorizing the President and General Manager to enter into a

Purchase Agreement with Villa Ford in the amount of $57,948.45 for the purchase of two Ford F-350 pickup trucks

 

c.    Consider approving,  ratify and confirm payment of those bills set forth in the

schedule of bills for consideration dated April 23, 2013, and receive and file financial statements through March 31, 2013

 

d.    Consider authorizing the General Manager to:  (1) schedule a Public Hearing for June 27, 2013 for the purpose of amending the District’s Rules and Regulations to increase certain rates, fees, and charges, effective July 1, 2013, and (2) authorize the District’s General Manager and General Counsel to publish/distribute the required legal notices concerning the proposed amendments to the District’s Rules and Regulations

 

e.    Consider approving staff’s recommendation to abstain from voting for the appointment of the CAMP Trust’s Board of Trustees

 

f.     Consider renewing the District’s membership in the South Orange County Regional Chamber of Commerce, in the amount of $1,130.00

 

ENGINEERING AND FINANCE/INSURANCE COMMITTEE (FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED

 

g.    Receive and File the Quarterly Insurance Update report

 

h.    El Toro Water District Capital Project Status Report

 

i.      Engineering Items Discussed at Various Conferences and Meetings

j.      Receive and File the Water Budget Based Tiered Conservation Rate Structure

           and Water Usage activity for the 2012/13 fiscal year

 

APPROVAL OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR

 

The Board will discuss items removed from today’s Consent Calendar requiring further discussion.

 

Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.

 

DIRECTOR/COMMITTEE REPORTING

 

3.         Director Reports for Meetings Attended (Oral Report)

 

GENERAL MANAGER ACTION ITEMS

 

4.         JPIA 2013 Executive Committee Member Election (Reference Material Included)

 

Staff will review and comment on the May 6, 2013 JPIA Executive Committee Member election to fill four positions, each for a four-year term. 

 

Recommended Board Action:  Staff recommends that the Board of Directors authorize President Martin to cast votes on behalf of El Toro Water District at the May 6, 2013 election for the appropriate candidates.  

 

5.         Resolution No. 13-4-1 adopting the District’s CEQA Guidelines (Reference      Material Included)

 

The State CEQA Guidelines requires local agencies to adopt objectives, criteria and procedures to implement the requirements of the CEQA statute and the State CEQA Guidelines (State CEQA Guidelines Section 15022).  The El Toro Water District’s Local CEQA Guidelines have been revised and amended to reflect the State CEQA Guidelines, the Public Resources Code and local practices.

 

Recommended Board Action:  Staff recommends that the Board adopt Resolution No. 13-4-1 approving the update to the local California Environmental Quality Act (CEQA) Guidelines.

RESOLUTION NO. 13-4-1

 

RESOLUTION OF THE BOARD OF DIRECTORS

OF EL TORO WATER DISTRICT APPROVING

THE UPDATE TO THE LOCAL

CALIFORNIA ENVIRONMENTAL QUALITY ACT

(CEQA) GUIDELINES

 

GENERAL MANAGER INFORMATION ITEMS

 

6.         General Manager’s Monthly Report (Report Included)

 

Mr. Hill will review and comment on the General Manager’s Monthly Report.

 

7.         Legislative Reports (Reference Material Included)

 

Mr. Hill will review and comment on the Legislative materials.

 

8.         Public Education and Outreach/Water Conservation Report

(Reference Material Included)

 

a.      Staff will comment on ETWD’s Water Conservation monthly status report.

b.      Staff will comment on ETWD’s Public Outreach Program.

9.         SOCWA Reports (Reference Material Included)

 

a.   SOCWA Board Meeting – April 4, 2013

b.   SOCWA Engineering Committee Meeting – April 11, 2013

c.   SOCWA Board Budget Workshop – April 17, 2013

 

10.       Municipal Water District Of Orange County (MWDOC) Report

(Reference Material Included)

a.    MWDOC Member Agency Manager’s Meeting – March 28, 2013

b.    MWDOC Board/Met Directors Workshop Meeting – April 3, 2013

c.    MWDOC Special Meeting of Elected Officials – April 4, 2013

d.    MWDOC Administration & Finance Committee – April 10, 2013

e.    MWDOC Board of Directors Meeting – April 17, 2013

f.     MWDOC Special Meeting of the Board – April 18, 2013

 

11.       Local Agency Formation Commission (LAFCO) Report

 

a.    Report of the LAFCO meeting of April 10, 2013

 

12.       South Orange County Watershed Management Area (SOCWMA)

            Management and/or Executive Committee Report

 

               a.   Report on the April 1, 2013 Management Committee Meeting

 

13.       ISDOC Executive Committee (Reference Material Included)

 

a.    Report on the March 5, 2013 ISDOC Executive Committee meeting

 

14.       waco Planning Committee (Reference Material Included)

 

a.   Report on the April 16, 2013 WACO Planning Committee Meeting

 

15.       City Coordination Efforts

There were no meetings.

 

ATTORNEY REPORT

 

CLOSED SESSION

 

            At this time the Board will go into Closed Session for the following matters:

 

1.    Pursuant to Government Code Section 54956.8 to consult with and instruct the District's General Manager and/or his Designee, the District’s Director of Operations and Engineering, who are acting as the District's designated Negotiators and are charged with negotiating the price and terms concerning the acquisition of easements which are required for the installation of recycled water lines and facilities in conjunction with the District's Recycled Water Expansion Project.  Easement acquisition is required from:

 

Grantor     

APN

 

Laguna Village Owners Association

588-041-06, 588-042-13, 588-101-74, 588-121-01, 588-131-01

 

Casa de Laguna Association

588-071-01

Ayres Hotel

616-012-223

 

 

2.    to consult with legal counsel pursuant to Subdivision (a) of Government Code Section 54956.9 [Existing Litigation].  D. Taitague vs. El Toro Water District - Case No. 30-2013-00640876-CU-BC-CJC, Superior Court of the State of California, County of Orange.

 

OPEN/REGULAR SESSION

 

REPORT ON CLOSED SESSION (General Counsel)

 

Mr. Granito will provide an oral report on today's Closed Session.

 

COMMITTEE AND GENERAL INFORMATION

 

16.       Computer Committee Report

 

There was no meeting.

 

17.       Dates to Remember for April/May 2013 (Reference Material Included)

 

18.       Carry-Over Pending Matters

 

            There are no carry over matters.

                                                                

DIRECTOR COMMENTS/NON-AGENDA ITEMS

 

ADJOURNMENT

 

Recommended Board Action: The Board will be requested to take action adjourning today’s Board meeting to Thursday, May 23, 2013 at 7:30 a.m.

at the El Toro Water District, 24251 Los Alisos Boulevard, Lake Forest, California.

 

The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.

 

Request for Disability-Related Modifications or Accommodations

 

If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting.  If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.