I hereby certify that the following agenda
was posted at least 72 hours prior to the time
of the
meeting so noticed below at 24251 Los
ROBERT R.
HILL, Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
7:30 a.m.
PLEDGE
OF ALLEGIANCE – Director Werner
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
ACWA/JPIA
A representative from ACWA/JPIA will review and comment on the Rate Stabilization Fund.
RECYCLED WATER EXPANSION PROJECT
(RWEP)
Representatives
from MWH Constructors will make MWH staff introductions and provide a status
report on RWEP Construction Management activities.
a.
Service
Awards
No
acknowledgements this month.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
No
acknowledgements this month.
c.
Special District/Employee
Association/Community Award Acknowledgement
and Employee Special Recognition
No
acknowledgements this month.
CONSENT CALENDAR
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the February 28, 2013 Board of Directors meeting.
2. Attendance at
Conferences and Meetings
There were no requests.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the March 26, 2013 FIC and Engineering Meeting)
a. Consider
approving minutes for the February 26, 2013 Engineering and Finance/Insurance
Committee Meeting
b. Consider
authorizing the
District’s President and General Manager to 1) enter into a construction
contract with Pacific Hydrotech in the amount of
$7,482,962.63 for construction of the
Tertiary Treatment Plant; 2) enter into a contract with CH2M HILL in the
amount of $337,600.00 for professional
engineering services during construction; and 3) enter into a contract
with Motoronics in the amount of $201,460.22 for the instrumentation
and control services portion of the construction of the Tertiary Treatment
Plant
c. Consider
approving, ratify and confirm payment of those bills set forth in the schedule
of Bills for Consideration dated March 26, 2013, and receive and file Financial
Statements through February 28, 2013
d. Consider approving any Board proposed changes
to the District’s Policy Statement 1985-5 (IV) “Travel and Expense
Reimbursement Policy” which will be brought back to the Board in April 2013
e. Consider approving Resolution No. 13-3-1 amending
the District’s Policy Statement 1994-12 (IV) “Cash Reserve Policy”
f. Consider approving staff’s recommendation of no
modifications to the District’s Identify Theft Prevention Program (2008-23 IV)
g. Consider authorizing staff to receive and file
the White Nelson Diehl Evans LLC’s Quarterly Report by the Auditors of ETWD’s
Financial Statements for the first and second quarters of the 2012/13 fiscal
year
h. Consider providing input on the draft South
County Agencies MET Director Selection process
i.
Consider
authorizing the renewal of the District’s membership in the Lake Forest Chamber
of Commerce, at the Corporate Basic Level in the amount of $1200.00
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
j.
El Toro
Water District Capital Project Status Report
k. Engineering Items Discussed at Various Conferences and Meetings
l.
Receive and File the Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s Consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings Attended (Oral Report)
GENERAL MANAGER ACTION ITEMS
There are no action items.
GENERAL MANAGER INFORMATION ITEMS
4. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
5. Legislative
Reports (Reference
Material Included)
Mr.
Hill will review and comment on the Legislative Reports.
6. Public Education and Outreach/Water
Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
7. South Orange County Water Authority (SOCWA) Reports (Reference Material Included)
a. SOCWA Finance Committee Meeting – March 5, 2013
b. SOCWA Board Meeting – March 7, 2013
c.SOCWA Engineering Committee Meeting – March 14, 2013
d. SOCWA Managers Meeting – March 26, 2013
8. Municipal Water District of Orange County
(MWDOC) Reports
(Reference Material Included)
a. MWDOC Managers Meeting – February 28, 2013
b. MWDOC Board/Met Directors Workshop Meeting – March 6, 2013
c. MWDOC Administration & Finance Committee – March 13, 2013
d. MWDOC Board of Directors Meeting – March 20, 2013
9. Local Agency Formation Commission (LAFCO) Report
(Reference Material Included)
a. Report
of the LAFCO meeting of March 13, 2013
10. South Orange County Watershed Management
Area (SOCWMA) Executive
and Management Committee Reports (Reference Material Included)
a. Report on the March 4, 2013 Management Committee Meeting
11. ISDOC
Executive
Committee (Reference Material Included)
a.
Report on the March 5, 2013 ISDOC
Executive Committee meeting
12. waco
Planning
Committee (Reference Material Included)
a. Report on the March 19, 2013 WACO Planning Committee Meeting
13. City Coordination Efforts
(Reference Material Included)
a. Report
on the Lake Forest Utility Coordination Meeting – March 6, 2013
COMMITTEE AND GENERAL INFORMATION
14. Computer Committee Report
There was no meeting.
15. Dates to Remember for
March/April (Reference Material Included)
16. Carry-Over
Pending Matters
There are
no carry-over pending matters.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
ATTORNEYS REPORT
CLOSED SESSION
1.
Pursuant to
Government Code Section 54956.8 to consult with and instruct the District's
General Manager and/or his Designee, the District’s Director of Operations and
Engineering, who are acting as the District's designated Negotiators and are
charged with negotiating the price and terms concerning the acquisition of
easements which are required for the installation of recycled water lines and
facilities in conjunction with the District's Recycled Water Expansion
Project. Easement acquisition is required from:
Grantor |
APN |
Laguna Village Owners
Association |
588-041-06,
588-042-13, 588-101-74, 588-121-01, 588-131-01 |
Casa de Laguna Association |
588-071-01 |
Ayres Hotel |
616-012-223 |
|
|
2.
pursuant to Government Code Section 54956.96 (a )
(2) (b) in order to receive, discuss, and/or take action concerning
confidential information obtained by the District’s representative in a Closed
Session of the South Orange County Wastewater Authority (SOCWA) (a joint powers
agency)
3.
pursuant to
Government Code Section 54957 (b) (1) for the purpose
of reviewing the performance of the District's General
Manager for the calendar year 2012.
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
17. General
Manager Compensation
Board Action:
The Board will discuss and consider granting the District's General Manager a
superior performance award as the Board may deem appropriate.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
April 25, 2013 at 7:30 a.m. at the El Toro Water District, 24251 Los Alisos
Boulevard, Lake Forest, California.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,