I hereby certify that the following agenda
was posted at least 72 hours prior to the time
of the
meeting so noticed below at 24251 Los
ROBERT R.
HILL, Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
7:30 a.m.
PLEDGE
OF ALLEGIANCE – Director Kahn
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
a.
Service
Awards
No
acknowledgements this month.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
No
acknowledgements this month.
c.
Special District/Employee
Association/Community Award Acknowledgement
and Employee Special Recognition
No
acknowledgements this month.
CONSENT CALENDAR
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the January 24, 2013 Board of Directors meeting.
2. Attendance at
Conferences and Meetings
The Board will consider authorizing Directors Martin, Goldman, Vergara, Kahn, Werner, and Bob Hill, General Manager, to attend the Association of California Water Agencies (ACWA/JPIA) Conference being held May 7-10, 2013 in Sacramento, California.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the February 21, 2012 FIC and Engineering Meeting)
a. Consider
approving minutes for the January 22, 2013 Engineering and Finance/Insurance
Committee Meeting
b. Consider
authorizing the General Manager to 1)
enter into a Construction Contract with Industrial Construction &
Electrical, Inc. in the amount of $22,985.00 for the installation of the new
MCC; 2) enter into a Construction Contract with K.B. Landscape in the amount of
$1,950.00 for the improvement of the existing masonry block wall between the
new electrical equipment and an existing landscaped slope; and 3) enter into a
contract with Motoronics in the amount of $44,149.59
for the instrumentation and control services associated with the procurement
and installation of the new PLC
c. Consider
authorizing the General Manager to 1)
enter into a Purchase Order Contract with WesTech in
the amount of $77,670.36 for the purchase of the DAF Replacement Components; 2) enter into
a Purchase order Contract with World Water Works, Inc. in the amount of
$28,674.00 for the Nikuni recirculation pump; 3)
enter into a Construction Contract with J.R. Filanc
Construction Co. in the amount of $76,750.00 for the installation of the DAF
Replacement Components as well as the coating of the DAF metal and concrete
surfaces; and 4) enter into a contract
with Motoronics in the amount of $4,208.22 for the instrumentation
and control services associated with the installation of the recirculation pump
d. Consider authorizing the General Manager to 1) enter into a
Purchase Order Contract with Vaughan’s Industrial Repair in the amount of
$37,773.00 for the rebuild of three RAS pumps; 2) enter into a Purchase Order
Contract with USA Bluebook in the amount
of $6,220.58 for new pump check valves and 3) enter into a construction
contract with Watson Mechanical in the amount of $9,460.00 for the check valve
installation
e. Consider
approving, ratify and confirm payment of those bills set forth in the schedule
of Bills for Consideration dated February 26, 2013, and receive and file
Financial Statements through January 31, 2013
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
f.
Receive and File HighMark’s
Quarterly Review of ETWD’s Pension Plan
g.
El Toro
Water District Capital Project Status Report
h. Engineering Items Discussed at Various Conferences and Meetings
i.
Receive and File the Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report
j.
Receive and File the Accounting Best
Practices – Internal Controls Survey
k.
Receive and File the 2013/14 Budget
Schedule and Considerations
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s Consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings Attended (Oral Report)
4. South
County Agencies Meeting Framework/Draft Met Director Selection Process (Reference Material Included)
Staff
and ETWD South County director representatives will review and comment on the
South County Agencies Meeting Framework and the Draft South County Agencies Met
Director Selection Process recommended by the South County Agencies Subgroup.
Recommended
Action:
Staff recommends that the Board of Directors discuss and provide input on the
Draft South County Agencies Met Director Selection Process.
GENERAL MANAGER INFORMATION ITEMS
5. Poseidon
Resources (Surfside) LLC Huntington Beach Seawater Desalination Project (Reference Material Included)
Staff
will review and comment on a recently distributed MWDOC Press Release
publicizing the Poseidon Resources’ Draft Water Reliability Agreement Term
Sheet (Term Sheet) which was provided to MWDOC and participating retail water
agencies. The Term Sheet outlines preliminary parameters for negotiating
the potential purchase of drinking water from the Poseidon Resources’
Huntington Beach Seawater Desalination Project. The Draft Term Sheet was
distributed by Poseidon Resources with a sample Non-Binding Letter of Intent as
well as a Water Delivery Technical Report prepared by Richard Brady and
Associates.
6. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
7. Legislative
Reports (Reference
Material Included)
Mr. Hill will review and comment on
the Legislative reports.
8. Public Education and Outreach/Water
Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
9. South Orange County Water Authority (SOCWA) Reports (Reference Material Included)
a. SOCWA Managers Meeting – January 30, 2013
b. SOCWA Board Meeting – February 7, 2013
c.SOCWA Engineering Committee Meeting – February 14, 2013
d. SOCWA Managers Meeting – February 26, 2013 - canceled
10. Municipal Water District of Orange County
(MWDOC) Reports
(Reference Material Included)
a. MWDOC Managers Meeting – January 24, 2013
b. MWDOC Board/Met Directors Workshop Meeting – February 6, 2013
c. MWDOC Administration & Finance Committee – February 13, 2013
d. MWDOC Board of Directors Meeting – February 20, 2013
11. Local Agency Formation Commission (LAFCO) Report
(Reference Material Included)
a. Report
of the LAFCO meeting of February 13, 2013
12. South Orange County Watershed Management
Area (SOCWMA) Executive
and Management Committee Reports (Reference Material Included)
a. Report on the February 4, 2013 Management Committee Meeting
b. Report on the February 7, 2012 Executive Committee Meeting
13. City Coordination Efforts
(Reference Material Included)
There was
no meeting.
COMMITTEE AND GENERAL INFORMATION
14. Computer Committee Report
There was no meeting.
15. Dates to Remember for
February/March
(Reference Material
Included)
16. Carry-Over
Pending Matters
There are
no carry-over pending matters.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
ATTORNEYS REPORT
CLOSED SESSION
1.
Pursuant to
Government Code Section 54956.8 to consult with and instruct the District's
General Manager and/or his Designee, the District’s Director of Operations and
Engineering, who are acting as the District's designated Negotiators and are
charged with negotiating the price and terms concerning the acquisition of
easements which are required for the installation of recycled water lines and
facilities in conjunction with the District's Recycled Water
Expansion Project. Easement acquisition is required from:
|
Grantor |
APN |
|
Laguna Village Owners Association |
588-041-06,
588-042-13, 588-101-74, 588-121-01, 588-131-01 |
|
Casa de Laguna Association |
588-071-01 |
|
Ayres Hotel |
616-012-223 |
|
|
|
2.
pursuant to Government Code Section 54956.96 (a )
(2) (b) in order to receive, discuss, and/or take action concerning confidential
information obtained by the District’s representative in a Closed Session of
the South Orange County Wastewater Authority (SOCWA) (a joint powers agency)
3.
pursuant to
Government Code Section 54957 (b) (1) for the purpose
of reviewing the performance of the District's General
Manager for the calendar year 2012.
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr. Granito will provide
an oral report on today's Closed Session.
17. General Manager
Compensation
Board Action:
The Board will discuss and consider granting the District's General Manager a
superior performance award as the Board may deem appropriate.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
March 28, 2013 at 7:30 a.m.
at
the El Toro Water District,
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,