I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
PLAN ADMINISTRATOR MEETING
AND
7:30 a.m.
CALL TO ORDER – President Martin
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
PLAN ADMINISTRATOR MEETING
At this time President
Martin will call the meeting of the Plan Administrator of the El Toro Water
District’s 401(k) Retirement Savings Plan and Trust Agreement to order.
1. Quarterly
Review of Pension Plan Performance (Reference Material Included)
Representatives from Union Bank will review and
comment on the investment performance of the District’s 401(k) Retirement Plan
Investment Report as of December 31, 2009.
CLOSE PLAN ADMINISTRATOR MEETING
ENGINEERING COMMITTEE
CALL MEETING TO ORDER – Chairman Goldman
2. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the January 26, 2010 Engineering and Finance/Insurance Committee meeting.
Recommended Action at the February 25, 2010 Board
Meeting: Approve minutes for
the January 26, 2010 Engineering and
Finance and Insurance
Committee meeting, and place on the Engineering, Finance/Insurance approval list for the February 25, 2010 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
3. WRP Fiber Optics System
Staff will review and comment on the award of a contract to Motoronics to
install and integrate a redundant fiber optics loop between the WRP Headworks
PLC and the WRP Ocean Outfall Pump Station PLC.
The scope of work includes the installation and termination of all
conduit and fiber optics cable. The
Capital Budget allocated to this project is $28,000.
Recommended
Action at the February 25, 2010 Board Meeting:
Staff
recommends that the Board of Directors authorize the District’s General Manager
to enter into a contract with Motoronics in the amount of $26,438.85 for the installation
of the WRP Fiber Optics System Loop.
Staff also recommends that the Board authorize the General Manager to
fund the project costs from the District’s Capital Reserves in accordance with
the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
4. El Toro Water District Capital Project Status
Report
(Reference Material Included)
Mr. Cafferty will review and comment on the El Toro
Water District Capital Project Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
6. Financial Package - Authorization
to Approve Bills for Consideration dated February 23, 2010 and Receive and File
Financial Statements as of January 31, 2010 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated February 23, 2010 and Receive and File Financial Statements as of January 31, 2010.
Recommended
Action at the February 25, 2010 Board Meeting: Staff recommends that
the Board: 1) Approve, ratify and confirm payment of those bills as set forth
in the schedule of Bills for Consideration dated February 23, 2010, and 2)
receive and file the Financial Statements for the period ending January 31, 2010
and place on the
Engineering, Finance/Insurance approval list for the February 25, 2010 meeting
of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
7. El Toro Water District Policy Statement 1985-5
(IV) “Travel and Expense Reimbursement Policy” (Reference Material Included)
In accordance with the annual review provision of the District’s Director Travel and Expense Reimbursement Policy, the Board will review and consider whether the Policy Statement should be revised.
Recommended
Action at the February 25, 2010 Board Meeting: Staff recommends that
the Board of Directors review and take action to revise El Toro Water District
Policy Statement 1985-5 (IV) as deemed appropriate.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
8.
(Reference material included)
Staff will comment on the newly formed Lake Forest Chamber of Commerce along with the pros and cons of becoming a Charter Premier member of same. The annual membership dues are calculated to be $465.00.
Recommended
Action at the February 25, 2010 Board Meeting: Staff recommends that
the Board of Directors consider authorizing the District to become a Charter
Premier member of the newly formed Lake Forest Chamber of Commerce.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
9. 2009/10
Water Conservation and Water Supply Shortage Status Report
(Reference Material Included)
Staff will review and comment on the status of all activities related
to administration of the District's Water Conservation and Water Supply
Shortage Ordinance and the officially declared Level 1 Water Supply
Shortage. Administration elements include but are not limited to:
1) Water
sales versus budget by customer category and usage penalty charges and credits
with end of year forecast
2) Import
water purchase reconciliation (ETWD actual to budget) with end of year forecast
3) Customer
waiver requests and allocation program customer input/recommendations
4) Tentative
customer communication plan and amendments to the District's allocation/penalty
program to accommodate transition to the proposed Water Budget Based Tiered
Conservation Rate Structure, effective July 1, 2010
10. El Toro Water District
2010/11 Budget/Rate Structure Status Report (Reference Material Included)
Staff will review and
comment on the status of the 2010/11 Budget/Rate Structure.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,