I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Martin
PLEDGE OF ALLEGIANCE – Director Dudley
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the October 20, 2009 Engineering and Finance/Insurance Committee.
Recommended Action at the November 24, 2009 Board Meeting:
Approve minutes for the October 20, 2009 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the November 24, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Baker Water Treatment Plant Project (Project) (Reference Material Included)
Staff will review and
comment on the Project 30% design construction cost estimate, Amendment No. 1
to the Agreement for Construction, Operations and Maintenance of the Baker
Water Treatment Plant and a revised Baker Pipeline Capacity Transfer Memorandum
of Understanding. The 30% design construction cost estimate constitutes
the "first off ramp" from which the Board of Directors can make a
determination with regards to further District participation in the Project.
Recommended Action at
the November 24, 2009 Board Meeting:
Staff recommends that
the Board of Directors 1) commit to continued participation in the Project up to
the "second off ramp" (Construction Bid Opening), 2) authorize the
President and General Manager to execute Amendment No. 1 to the Agreement for
Construction, Operations and Maintenance of the Baker Water Treatment Plant,
and 3) authorize the General Manager to execute a revised Baker Pipeline
Capacity Transfer Memorandum of Understanding, and to include therein or in a
separate agreement, the cancelation/rescission of the MOU between SMWD, MNWD,
and ETWD regarding same.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING GENERAL
INFORMATION ITEMS
3. El Toro Water District Capital Project Status Report (Reference Material Included)
Mr. Cafferty will review and comment on the El Toro
Water District Capital Project Status Report.
4. Engineering Items Discussed at Various Conferences and Meetings
(Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
INSURANCE COMMITTEE
5. Long-Term/Short-Term Disability and
Life Insurance (Reference Material
Included)
Staff with review and comment on proposals solicited
and received for provision of the District’s Long-Term Disability (LTD),
Short-Term Disability (STD) and Life Insurance coverage. Staff has
concluded that Assurant Insurance can provide similar and/or improved LTD, STD
and Life Insurance coverage at a lower premium cost than our current providers
(UNUM – LTD and STD) and (JPIA – Life Insurance).
Recommended Action at the November 24, 2009 Board Meeting:
Staff recommends that the Board consider authorizing staff to 1) provide JPIA and UNUM with appropriate termination notice for our current LTD, STD and Life insurance coverage, and 2) to enter into agreements with Assurant Insurance for LTD/STD Insurance coverage and MetLife for Life Insurance coverage, effective March 1, 2010.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration Dated November 23, 2009 and
Receive and File Financial Statements as of October 31, 2009
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated November 23, 2009 and Financial Statements as of October 31, 2009.
Recommended Action at the November 24, 2009 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated November 23, 2009, and 2) receive and file the Financial Statements for the period ending October 31, 2009 and place on the Engineering and Finance/Insurance Committees approval list for the November 24, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
7. Resolution
No. 09-11-1 Purchasing Policy Statement 1996-13 (IV) (Reference Material Included)
Staff will review and comment on Resolution No. 09-11-1 which proposes revisions
to the District's Purchasing Policy Statement 1996-13 (IV).
Recommended Action at the November 24, 2009 Board Meeting:
Staff recommends that the Board adopt Resolution No. 09-11-1 adopting
staff’s revisions to the District’s Purchasing Policy Statement 1996-13 (IV).
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
8. Association Membership Renewals
a. Association of
California Water Agencies (ACWA) Membership
(Reference Material Included)
Staff will
comment on renewing the District’s membership in the
Association of
California Water Agencies (ACWA) in the amount of $15,425.00, plus a Delta
Sustainability Assessment of $1,542.00, for a total amount for renewal of $16,967.50
for calendar year 2010.
Recommended Action at
the November 24, 2009 Board Meeting: The Committee will consider
renewing the District’s membership in the Association of California Water
Agencies (ACWA) in the amount of $16,967.50 for calendar year 2010.
Committee Recommendation: The Committee will consider placing this
item on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
b. California
Special Districts Association (CSDA) Membership
(Reference Material Included)
Staff will
comment on renewing the District’s membership in the California Special
Districts Association (CSDA) in the amount of $4,088.00 for calendar year 2010.
Recommended Action at the November 24,
2009 Board Meeting: The Committee will consider
renewing the District’s membership in the California Special Districts
Association (CSDA) in the amount of $4,088.00 for calendar year 2010.
Committee Recommendation: The Committee will consider placing this
item on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
TREASURER INFORMATION
ITEMS
9. Proposition 1A
Suspension - Fiscal Impact in 2009/10 (Reference Material
Included)
On July 28, 2009, the
California legislature and Governor Arnold Schwarzenegger passed the state
budget and approved a provision allowing the state to borrow 8 percent of the
amount of property tax revenue apportioned to cities, counties and special
districts. Under the provision, the state will be required to repay those
obligations plus interest by June 30, 2013. Staff will report on the
County's recent certification of the 2009/10 Proposition 1A receivable
amount for the District.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,