I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – President Martin
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the September 22, 2009 Engineering and Finance/Insurance Committee.
Recommended Action at the October 22, 2009 Board Meeting:
Approve minutes for the September 22, 2009 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the October 22, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Upgrade WRP Control
System Hardware and Software to Allen Bradley – EB PLC & Cl2 Station PLC (Reference Material Included)
Staff will review and comment on the Upgrade of the WRP Control System
Hardware and Software to Allen Bradley. This second phase of a three phase project
will replace the stand alone PLCs (Programmable Logic Controllers) at the
Equalization Basin (EB) and at the Chlorine Station (Cl2). The 2009/10 Capital Budget allocated $173,000 for this project.
Recommended Action at the October 22, 2009 Board Meeting: Staff recommends that the Board
of Directors authorize the District’s General Manager to enter into a contract
with Motoronics in the amount of $171,957.36 for Upgrade of the WRP Control
System Hardware and Software to Allen Bradley at the EB and Cl2 PLCs. Staff also recommends that the Board
authorize the General Manager to fund the project costs from the District’s
Capital Reserves in accordance with the District’s adopted Capital Reserve
Policy.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
3. Spare Recycled Water Irrigation Pump (Reference Material Included)
Staff will review and comment on the purchase of a spare recycled water irrigation pump and motor for the Recycled Water Pump Station located at the Water Recycling Plant. The 2009/10 Capital Budget allocated $50,000 for the purchase of this equipment.
Recommended Action at the October 22, 2009
Board Meeting: Staff
recommends that the Board of Directors authorize the District’s General Manager
to enter into a purchase order contract with California Centrifugal Pump in the
amount of $17,100 for the purchase of a new recycled water irrigation
pump. Staff also recommends that the
Board of Directors authorize the District’s General Manager to enter into a purchase
order contract with Walton Motors and Controls, Inc. in the amount of $8,900
for the purchase of a new 75Hp motor.
Staff finally recommends that the Board authorize the General Manager to
fund the project costs from the District’s Capital Reserves in accordance with
the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
4. Resolution 09-10-1 Adopting
Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan for
the Reduced High Zone Hydraulic Improvements Project and Approving and Adopting
the Project
(Reference Material Included)
Staff will review and comment
on the Mitigated Negative Declaration (MND) and Mitigation Monitoring and
Reporting Plan for the Reduced High Zone Hydraulic Improvements Project. The MND, developed in compliance with the
California Environmental Quality Act, concludes the Project will not have a
significant impact on the environment after mitigation.
Recommended Action at
the October 22, 2009 Board Meeting: Staff recommends that the Board of Directors adopt
Resolution No. 09-10-1 Adopting the Mitigated Negative Declaration and Mitigation
Monitoring and Reporting Plan for the Reduced High Zone Hydraulic Improvements
Project and Approving and Adopting the Project.
RESOLUTION 09-10-1
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EL TORO WATER DISTRICT
ADOPTING A MITIGATED NEGATIVE DECLARATION
AND MITIGATION MONITORING AND REPORTING PLAN
FOR THE REDUCED HIGH ZONE HYDRAULIC IMPROVEMENTS
PROJECT AND APPROVING AND ADOPTING THE PROJECT
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
5. Reduced High Zone
Hydraulic Improvements Project Construction Contract (Reference Material Included)
Staff will review and comment on the award of a construction contract
for the Reduced High Zone Hydraulic Improvements Project. The 2009/10 Capital Budget identifies a
budget of $551,000 for this project.
Recommended Action at the October 22, 2009 Board Meeting:
Staff recommends that the
Board of Directors authorize the District’s General Manager to enter into a construction
contract with GCI Construction, Inc. in the amount of $365,405 for the
construction of the Reduced High Zone Hydraulic Improvements Project. Staff also recommends that the Board of
Directors authorize the District’s General Manager to enter into a contract
with RBF Consulting in the amount of $18,102 for engineering construction
support during the construction of the Reduced High Zone Hydraulic Improvements
Project. Staff finally recommends that the Board authorize the General Manager
to fund the project costs from the District’s Capital Reserves in accordance
with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee's recommended approval list for the regular meeting
of the Board of Directors.
ENGINEERING
GENERAL INFORMATION ITEMS
6. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
7. Engineering Items Discussed at
Various Conferences and Meetings (Oral Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS
REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
INSURANCE
UPDATE REPORT
8. Quarterly Insurance Update Report (Reference Material Included)
Staff will review and comment on the Quarterly Insurance Report for the period July 1, 2009 through September 30, 2009.
TREASURER ACTION ITEMS
9. Financial Package -
Authorization to Approve Bills for Consideration Dated October 20, 2009 and
Receive and File Financial Statements as of September 30, 2009
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated October 20, 2009 and Financial Statements as of September 30, 2009.
Recommended Action at the October 22, 2009 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated October 20, 2009, and 2) receive and file the Financial Statements for the period ending September 30, 2009 and place on the Engineering and Finance/Insurance Committees approval list for the October 22, 2009 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
10. ISDOC Annual Dues Increase (Reference Material Included)
Staff will review
and comment on the election to ratify an increase in annual ISDOC dues increase
from $50 to $200 per district, effective January 2010.
Recommended Action:
Staff recommends that the Board designate in writing: 1) one
representative who shall exercise the right of the El Toro Water District to
vote; and 2) one alternate representative who shall have the right to vote in
the absence of the assigned voting representative. The written designation shall be submitted
to the ISDOC secretary at the quarterly meeting prior to the El Toro Water
District casting its ballot.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
11. Review of District’s Identity Theft
Prevention Program (2008-23 (IV)
(Oral Report)
Staff will review and
comment on the District’s Identity Theft Prevention Program (2008-23 IV).
Recommended Action at the October 22, 2009 Board Meeting: Staff recommends no modifications to the District’s Identity Theft Prevention Program (2008-23 IV) as presented.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
TREASURER INFORMATION ITEMS
12. Water Budget Based
Tiered Conservation Rate Structure Project (Oral Report)
Staff will review and
comment on the status of the Water Budget Based Tiered Conservation Rate
Structure Project.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,