I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
7:30 a.m.
PLEDGE OF
ALLEGIANCE – Director Werner
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
Mr.
Hill will recognize and congratulate on behalf of the Board,
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
1) Mr. Hill will recognize and congratulate on behalf of the Board,
Michael Miazga, System Administrator, for obtaining a Masters Degree in
Business Administration.
2) Mr. Hill will recognize and congratulate on behalf of the Board,
Richard Nieradka, Maintenance Worker II, for obtaining a Grade D3 State of
California Department of Public Health certificate.
c. Special District/Employee
Association/Community Award acknowledgement and Employee Special Recognition
No
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the August 27, 2009 El Toro Water District Board of Directors meeting.
2. Approval of Conferences
and Meetings
The Board will consider authorizing Directors
Martin, Goldman, Kahn, Werner, Dudley, and Robert Hill, General Manager, and
Michael Grandy, CFO to attend the ACWA Fall Conference being held November 30 -
December 4, 2009 in
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the September 22, 2009 Engineering/ FIC Meeting)
a. Consider approving the minutes for the August 25, 2009, Engineering and Finance/Insurance Committee meeting and Plan Administrator meeting
b. Consider authorizing the General Manager to enter into a purchase order with the lowest responsive bidder, Powerland Equipment in the amount of $22,565.63 for the purchase of a Massey Ferguson Tractor and Vrismo Flail Mower
c.
Consider authorizing the District’s General Manager to
renew the District’s Dam Liability
Insurance Coverage for the El Toro Reservoir Dam and the Rossmoor Dam with JPIA
in the amount of $10 million dollars at an annual premium cost of $15,581
d. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated September 22, 2009, and receive and file Financial Statements for the period ending August 31, 2009
e. Consider approving the District’s recommendation of no modifications to the ETWD Investment Policy Statement 1985-3 (IV)
f. Consider approving entering into a professional services contract with Raftelis Financial Consultants, Inc. in the not to exceed amount of $111,288.00 to assist the District evaluate, develop and implement the Water Budget Based Tiered Rate Structure
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
g.
El Toro Water District Capital Project Status Report
h.
Engineering Items Discussed at Various
Conferences and Meetings
i. Receive and File the 2009/10 Water Conservation and Water Supply Shortage Status Report
j. Receive and File the Tiered and water Budget Based Tiered Conservation Rate Structure Evaluation
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings
Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
4. ACWA
Region 10 Election of Officers and Board Members for the 2010-11 Term
(Reference Material Included)
Staff
will review and comment on the ACWA Region 10 election of Officers and Board
Members, each for a two-year term of office, beginning January 1, 2010.
Recommended Board Action: Staff recommends that the Board of Directors
authorize President Martin to cast a vote on behalf of El Toro Water District for
the appropriate candidates based upon the slate of approved candidates.
The approved slate of candidates will be mailed to ACWA on or before September
30, 2009.
GENERAL MANAGER INFORMATION ITEMS
5. Revisions
to Purchasing Policy Statement 1996-13 (IV) (Oral Report)
Staff
will review and comment on proposed revisions to the District's Purchasing
Policy Statement 1996-13 (IV).
6. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
7. Legislative Reports (Reference Material Included)
Mr. Hill will review and comment on the Legislative materials.
8. Public
Education and Outreach/Water Conservation Report (Reference Material Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff
will comment on ETWD’s Public Outreach Program.
9. SOCWA Reports (Reference Material Included)
a. SOCWA Engineering Committee Meeting – September 10, 2009
b. SOCWA Finance Committee Meeting – September 15, 2009
10. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Member Agency Managers Meeting – August 27, 2009
b. MWDOC Board/Met Directors Workshop Meeting – September 2, 2009
c. MWDOC Planning and Operations Committee – September 8, 2009
d. MWDOC Administration and Finance Committee – September 10, 2009
e. MWDOC Board of Directors Meeting – September 16, 2009
11. LOCAL AGENCY FORMATION COMMISSION (LAFCO) REPORT (Reference Material Included)
a. Report on LAFCO Public Hearing - September 9, 2009
b.
Report on White Paper Regarding the Potential Formation of a
12. City COORDINATION
EFFORTS (Reference Material Included)
a. City of
ATTORNEYS REPORT
At this time, the Board President will call for a Closed Session on the following matters:
1) Northline Sewer Lift Station
Improvement Project
to confer with the District’s real property
negotiators, Robert R. Hill and Dennis P. Cafferty, pursuant to Government
Code Section 54956.8 regarding ETWD’s proposal to acquire property (Assessors Parcel Number 616-021-26) from the Golden Rain Foundation (GRF) to accommodate the Northline Sewer Lift Station Improvement
Project
2) Reduced High Zone Project
a. to confer with the District’s
real property negotiators, Robert R. Hill and Dennis P. Cafferty, pursuant to
Government Code Section 54956.8 regarding ETWD’s acquisition of an easement to
construct a pipeline to improve fire flow in the Reduced High Zone through a
horse trail owned by the Aliso Viejo Community Association (Assessors Parcel
Number 623-202-09, 10, 11 and 12)
b. to confer with the District’s
real property negotiators, Robert R. Hill and Dennis P. Cafferty, pursuant to
Government Code Section 54956.8 regarding ETWD’s acquisition of an easement to
construct a pipeline to improve fire flow in the Reduced High Zone through
residential property owned by the California Renaissance Community Association
(Assessors Parcel Number 623-202-16 and 18)
c. to confer with the District’s
real property negotiators, Robert R. Hill and Dennis P. Cafferty, pursuant to
Government Code Section 54956.8 regarding ETWD’s acquisition of an easement to
construct a pipeline to improve fire flow in the Reduced High Zone through an
access road owned by the
d. to
confer with the District’s real property negotiators, Robert R. Hill and Dennis
P. Cafferty, pursuant to Government Code Section 54956.8 regarding ETWD’s
acquisition of an easement to construct a pipeline to improve fire flow in the
Reduced High Zone through an access road owned by the Pacific Hills Calvary
Chapel (Assessors Parcel Number 621-131-39)
3) Potential Litigation
to confer with the District's Attorney pursuant to Government Code
Section 54956.96 in order to receive, discuss, and to take action concerning
information obtained in a closed session of the South Orange County Reclamation
Authority, a joint powers authority in which the District is a
member (which was held pursuant to subdivision (a) of Government Code
Section 54956.9 regarding SOCRA's Petition to the State Water Resources Control
Board for Appeal of Region 9 Complaint for Mandatory Minimum Penalties under
SOCWA NPDES Permit: SCWD Groundwater Recovery Facility).
4) Potential Litigation
to confer with the District's Attorney
pursuant to subdivision (b) of
Government
Code Section 54956.9 – (Potential Litigation - one matter
unidentified).
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will provide an oral report on the Closed
Session.
COMMITTEE AND GENERAL INFORMATION
13. Computer Committee Report
There was no meeting this month.
14. Dates to Remember for
September/October (Reference Material Included)
15. Carry-Over Pending Matters
There are no carry-over pending
matters.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday, October 22, 2009
at 7:30 a.m.
at the El Toro Water
District,
The agenda material for this
meeting is available to the public at the District's Administrative Office,
which is located at
Request for Disability-Related Modifications or
Accommodations
If you
require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,